Payroll Operations Manager Jobs in Pennsylvania (NOW HIRING)

Position summary

The Payroll Manager will be responsible for ensuring accurate and timely payroll processing, compliance with federal, state, and local regulations, and administration of complex payroll requirements including multi-state payroll, union payroll, certified payroll, and prevailing wage reporting. The role will lead payroll operations while driving process improvements and compliance initiatives.

Job responsibilities and duties

* Manage the end-to-end payroll process for hourly, salaried, union, and non-union employees.

* Ensure timely and accurate processing of weekly, bi-weekly, and special payrolls.

* Review payroll transactions including wages, deductions, garnishments, bonuses, and reimbursements.

* Maintain payroll records and ensure data integrity within payroll and HRIS systems.

* Administer payroll across multiple states and jurisdictions.

* Ensure compliance with state and local tax regulations, wage laws, and reporting requirements.

* Coordinate registration, tax filings, and payroll audits as necessary.

* Monitor legislative changes impacting payroll operations.

* Oversee prevailing wage and certified payroll reporting requirements for public works projects.

* Ensure compliance with Davis-Bacon Act, state prevailing wage requirements, and related labor regulations.

* Work closely with project managers, field operations, and accounting teams to validate labor classifications and wage rates.

* Manage union payroll requirements, fringe benefit calculations, and reporting obligations where applicable.

* Establish and improve payroll processes, controls, and procedures.

* Partner with HR, Finance, and Operations to resolve payroll-related issues.

* Support internal and external audits and respond to regulatory inquiries.

* Prepare payroll-related reports for management, finance, and project teams.

* Reconcile payroll accounts and assist with month-end and year-end closing activities.

Requirements & Qualifications

* Bachelor's degree in Accounting, Finance or related field; equivalent experience considered.

* 5+ years of progressive payroll experience, including payroll leadership or management responsibilities.

* 3+ years managing multi-state payroll operations.

* Experience processing payroll within the construction industry.

* Strong knowledge of prevailing wage, certified payroll reporting, and Davis-Bacon compliance.

* Working knowledge of federal, state, and local payroll tax regulations.

* Advanced proficiency with payroll software and Microsoft Excel.

* Certified Payroll Professional (CPP) designation (preferred).

* Experience with union payroll administration (preferred).

* Experience with ERP systems construction-focused payroll platforms (preferred).

* Knowledge of labor law and payroll regulations (preferred).

* Strong analytical, organizational, and problem-solving skills.

* Experience with ERP systems (NetSuite and payroll systems preferred); AIA documentation and lien waiver experience a plus.

* Strong organizational skills with the ability to multitask and work independently with minimal supervision.

* Excellent communication and interpersonal skills.

Working conditions:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.

Benefits:

• Paid time off
• 401(k) matching
• Health insurance
• Retirement plan
• Military leave
• HRA
• Vision Insurance
• Dental insurance
• Disability insurance
• Life insurance
• Paid holidays
• Flexible schedule

Who we are:
Established in 2006, Pro Max Fence Systems, LLC has become a trusted leader in perimeter security, delivering top-quality fencing solutions for commercial and residential applications. We proudly serve diverse industries, including transportation, utilities, education, government, corrections, and residential development, offering a range of products such as chain link, ornamental fencing, automated gate systems, access control, sound walls, and high-security barriers. At Pro Max, we are committed to providing safe, high-quality, and customer-focused perimeter security solutions through Professional Service and Maximum Value. Our vision is to be the industry benchmark for fencing and perimeter security in the United States.

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristic. Our work is driven by core values that shape every decision and partnership: Safety-Minded, Integrity, Customer First, Respectful, Quality-Focused, Collaborative, Driven, and Innovative.

With multiple branch locations across the Northeast including Reading, Wrightsville, Mohrsville, Pittsburgh and State College, PA; Bridgeville and Milford, DE; Albany and Syracuse, NY, we proudly serve customers throughout Pennsylvania, Maryland, New Jersey, Virginia, Delaware, and New York. For further information visit our website at www.promaxfence.com.