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Payment Processing Associate Jobs in Virginia (NOW HIRING)

NuView

Administrative Associate - Finance

Winchester, VA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Position Summary The Administrative Associate - Finance provides accounting, financial ... Process accounts payable transactions, including invoice review, coding, approval tracking, payment ...

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Billing Support Specialist

Manassas, VA · On-site

$47K - $50K/yr

  • Medical

  • Dental

  • Vision

  • PTO

Process payments and set up payment arrangements. * Maintain accurate customer account records and ... High school diploma or equivalent (Associate's degree preferred). * 1-3 years of billing ...

Apt-Ability

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Billing Support Specialist

Manassas, VA · On-site

$47K - $50K/yr

  • Medical

  • Dental

  • Vision

  • PTO

Process payments and set up payment arrangements. * Maintain accurate customer account records and ... High school diploma or equivalent (Associate's degree preferred). * 1-3 years of billing ...

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Payment Processing Associate information

What are some common challenges faced by payment processing associates, and how can they be effectively managed?

Payment Processing Associates often encounter challenges such as handling high transaction volumes, meeting strict accuracy standards, and navigating tight deadlines. To manage these, it's important to develop strong organizational skills and attention to detail, as even small errors can have significant financial impacts. Regular communication with team members and other departments, such as finance or customer service, can help resolve discrepancies quickly and ensure smooth workflow. Familiarity with payment processing software and a proactive approach to learning about regulatory compliance are also key to success in this role.

What is the difference between Payment Processing Associate vs Customer Service Representative?

AspectPayment Processing AssociateCustomer Service Representative
Required CredentialsHigh school diploma, basic financial or payment system knowledgeHigh school diploma, communication skills
Work EnvironmentFinance or payment processing departments, office settingCustomer support centers, call centers, office settings
Employer & Industry UsageFinancial institutions, payment companies, e-commerceRetail, telecom, service industries
Common Search & ComparisonFocuses on payment transactions, processing systemsFocuses on customer interactions, issue resolution

The Payment Processing Associate primarily handles payment transactions and ensures smooth processing within financial or e-commerce environments. In contrast, Customer Service Representatives focus on assisting customers with inquiries and resolving issues. While both roles require strong communication skills, Payment Processing Associates need knowledge of payment systems, making their roles more specialized in financial operations.

What does a payment processing associate do?

A Payment Processing Associate is responsible for managing and processing financial transactions, such as payments, invoices, and refunds, within a company. They ensure that all payments are accurately recorded, processed in a timely manner, and comply with internal policies and external regulations. Their duties may also include reconciling accounts, communicating with clients or vendors regarding payments, and resolving any payment discrepancies. This role is essential for maintaining the financial integrity and smooth operation of an organization's payment systems.

What are the key skills and qualifications needed to thrive as a payment processing associate, and why are they important?

To thrive as a Payment Processing Associate, you need strong attention to detail, numerical accuracy, and a solid understanding of financial transactions, often supported by a degree in finance, accounting, or related experience. Familiarity with payment processing software, ERP systems, and compliance protocols such as PCI DSS is typically required. Excellent organizational skills, problem-solving abilities, and effective communication help you manage high transaction volumes and resolve discrepancies efficiently. These skills ensure timely, error-free processing and compliance, which are critical for maintaining trust and operational integrity in financial operations.

What are the most commonly searched types of Payment Processing jobs in Virginia?

The most popular types of Payment Processing jobs in Virginia are:

What cities in Virginia are hiring for Payment Processing Associate jobs?

Cities in Virginia with the most Payment Processing Associate job openings:

Payment Processing Associate jobs near you

Administrative Associate - Finance

NuView

Winchester, VA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

Job description

NuView is seeking a talented and detail-oriented professional to join our Finance & Administration team.
NuView IT is a security-first Managed Services Provider (MSP) and Managed Security Services Provider (MSSP) platform integrating founder-led IT services firms into a unified, AI-enabled leader. Our mission is to deliver premium, secure, and efficient IT & cybersecurity services to SMBs through a standardized, high-margin, and scalable operating model. NuView drives value through disciplined integration, recurring revenue growth, cross-selling of advanced security offerings, and operational excellence, targeting top-quartile MSP performance.
NuView IT is a security-first MS(S)P platform serving regulated industries such as healthcare, finance, manufacturing, and education. We integrate founder-led IT service providers into a unified organization that delivers enterprise-grade IT, cybersecurity, and compliance outcomes.
Position Summary
The Administrative Associate - Finance provides accounting, financial administration, and operational support to ensure the accurate processing of financial transactions and maintenance of financial records. This role serves as a key contributor to the day-to-day financial operations of the organization by supporting accounts payable, accounts receivable, account reconciliations, reporting, and administrative finance functions.
The Administrative Associate works closely with Finance, Operations, Human Resources, vendors, customers, and department leaders to ensure transactions are processed accurately, documentation is maintained appropriately, and financial processes are executed efficiently. Success in this role is measured by accuracy, timeliness, organization, responsiveness, and adherence to financial controls.
Provide reliable financial and administrative support that enables accurate financial reporting, efficient transaction processing, strong internal controls, and exceptional service to internal and external stakeholders.
Core Responsibilities
  • Process accounts payable transactions, including invoice review, coding, approval tracking, payment processing, and vendor communication.
  • Support accounts receivable activities, including invoicing, payment tracking, collections support, and customer account maintenance.
  • Maintain accurate financial records and supporting documentation in accordance with organizational policies and procedures.
  • Perform account reconciliations and investigate discrepancies to ensure financial accuracy.
  • Assist with monthly, quarterly, and annual financial close activities.
  • Conduct variance analysis and identify unusual transactions, trends, or reporting discrepancies for management review.
  • Review financial data for accuracy and completeness and promptly correct identified errors.
  • Enter and maintain financial information within the organization's ERP system and related financial platforms.
  • Generate standard reports and provide financial data support for management, audits, and operational reviews.
  • Organize, maintain, and archive financial files, records, contracts, and supporting documentation.
  • Assist with budget tracking and departmental financial reporting as assigned.
  • Coordinate with vendors, customers, and internal stakeholders to resolve payment, billing, and account-related issues.
  • Support audit preparation by gathering required documentation and responding to information requests.
  • Maintain confidentiality of financial, employee, customer, vendor, and company information.
  • Identify opportunities to improve financial processes, increase efficiency, and strengthen internal controls.
  • Assist with administrative projects and other finance-related duties as assigned

We are an Equal Opportunity Employer that truly believes in the benefits of diversity! NuView IT
engages all employees proactively in all aspects of the business to provide them with
experience and exposure to a wide range of IT environments and technologies, allowing for a
diverse, creative, and thoughtful development of their skills and knowledge.
Requirements
Core Accounting Skills
  • Accounts payable (AP) management
  • Accounts receivable (AR) management

Technical Skills
  • Sage Intaact preferred, but ERP experience a must
  • Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, etc)
  • Data entry accuracy

Analytical Skills
  • Account reconciliation and problem-solving
  • Variance analysis
  • Error detection and correction

Organizational Skills
  • Attention to detail
  • Time management
  • Record organization and document management
  • Meeting deadlines
  • Multitasking and prioritization

Communication Skills
  • Interacting with vendors and customers
  • Professional written and verbal communication

Desired Professional Traits
  • High level of integrity and confidentiality
  • Dependability and accountability
  • Accuracy and precision
  • Process improvement mindset
  • Customer service orientation

Work Hours: Monday through Friday, 8AM until 5PM
Live within 20 Miles of Winchester, VA
Travel requirement <5%
Benefits
Excellent Benefits Include:
  • Medical, Dental & Vision Insurance
  • 401(k) with Employer Match
  • Paid Time Off (PTO) & Sick Leave
  • 13 Paid Holidays
  • Supplemental Benefit Options

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