ZipRecruiter

Log In

2

Part Time Office Assistant Jobs in Waterloo, ON (NOW HIRING)

Cargill

Billing Assistant (Part Time)

Guelph, ON

Job Purpose and Impact The Billing Coordinator II (Part Time) will combine logistics and accounting ... Proficient with SAP and Microsoft Office Package. * Strong computer skills. * Ability to perform ...

Cargill

Billing Assistant (Part Time)

Guelph, ON · On-site

Job Purpose and Impact The Billing Coordinator II (Part Time) will combine logistics and accounting ... Proficient with SAP and Microsoft Office Package. * Strong computer skills. * Ability to perform ...

next page

Showing results 1-20

All JobsOffice JobsPart Time Office Assistant JobsPart Time Office Assistant Jobs in Waterloo, ON

Part Time Office Assistant information

What does a part time office assistant do?

A Part Time Office Assistant provides administrative support to ensure the smooth operation of an office. Typical duties include answering phones, filing documents, scheduling appointments, maintaining records, and assisting with basic bookkeeping or data entry. They may also help with preparing reports, managing office supplies, and supporting other staff as needed. Part-time positions generally require fewer hours than full-time roles, offering flexibility for students or those seeking work-life balance.

What are some common challenges a part time office assistant might face, and how can they be addressed?

Part Time Office Assistants often juggle multiple responsibilities in a limited timeframe, such as managing correspondence, scheduling, and supporting team members. Balancing these tasks efficiently can be challenging, especially when priorities shift quickly. Clear communication with supervisors and proactive time management are essential for staying organized. Many offices use digital tools to streamline workflows, so being adaptable and open to learning new systems can also help overcome these challenges.

What are the key skills and qualifications needed to thrive as a part time office assistant, and why are they important?

To thrive as a Part Time Office Assistant, you need organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Strong communication, time management, and a proactive attitude help you stand out in this support role. These skills are vital for maintaining efficient office operations and ensuring tasks are completed accurately and on time.

What is the difference between Part Time Office Assistant vs Part Time Administrative Assistant?

AspectPart Time Office AssistantPart Time Administrative Assistant
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; may require familiarity with office software
Work EnvironmentFront desk, reception, general office tasksClerical, data entry, scheduling, correspondence
Employer & Industry UsageRetail, healthcare, small businessesCorporate offices, nonprofits, government agencies
Search & Comparison IntentOften compared for entry-level office rolesCompared for administrative support positions

Both roles involve supporting office functions, but Part Time Office Assistants typically handle reception and basic clerical tasks, while Part Time Administrative Assistants focus more on data management and scheduling. The choice depends on the specific duties required by the employer.

What job categories do people searching Part Time Office Assistant jobs in Waterloo, ON look for?

The top searched job categories for Part Time Office Assistant jobs in Waterloo, ON are:

What cities near Waterloo, ON are hiring for Part Time Office Assistant jobs?

Cities near Waterloo, ON with the most Part Time Office Assistant job openings:

Part Time Office Assistant jobs near you
Infographic showing various Part Time Office Assistant job openings in Waterloo, ON as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, and 3% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Office Administrator (12-Month Contract, French Comprehension Required)

The Canada Life Assurance Company

Kitchener, ON • On-site

CA$36K - CA$49K/yr

Full-time, Part-time, Contractor

Medical, Dental, Life, Retirement

Re-posted 21 days ago

Job description

Temporary Full Time 

-

As one of Canada's leading MGAs, Financial Horizons helps over 6,500 independent advisors grow their businesses and achieve their vision of success. Financial Horizons has over 30 offices and more than 350 employees - all focused on amplifying their business with the right opportunities and solutions at the right timefor them.

Canada Life acquired Financial Horizons in 2017. Canada Life is a member of the Power Financial Corporation group of companies and servesthe financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States.

Financial Horizons continues to operate independently in the marketplace.

Role description

The Office Administrator supports the mailroom function for our Kitchener National Office. This role is responsible for a variety of tasks that could include office reception for guests, general mailroom duties, and scanning, digitizing, uploading, and proper organizing of various documentation at high volumes.

The Office Administrator is required to be onsite 5/days per week. Temporary 12-month role.

What you will do

  • Reception
    • Office reception for guests, carrier representatives and advisors
    • Provide customer service to both clients and advisors via telephone, email, or in person
    • Manage centralized email communication and distribution
    • Maintain the cleanliness of common areas, such as reception and mailroom
  • Mailroom
    • Assist and back up to mailroom duties to include preparing incoming and outgoing mail for distribution in a corporate centralized environment
    • Organize and file advisor information including policies, mail and transaction confirmations at high volumes
    • Order and maintain sufficient office supplies
  • Scanning and Digitizing
    • Scanning, digitizing, and emailing of various documentation at high volumes
    • Uploading and saving scanned documents to shared folders
    • Organize and file documents separated by urgent and non-urgent items
    • Filing documents into the appropriate branch folders for processing
    • Review back office system as required to confirm advisors information and ensure delivery to proper branch
    • Sending advisor notices through the advisor portal (BSA)
    • Performing periodic quality checks

What you will bring

  • French comprehension (reading and writing in french) is required
  • Completion of Secondary School, or equivalent
  • Experience in the insurance/financial services industry is an asset
  • Excellent customer service skills
  • Strong time management skills and ability to multi-task and prioritize work in a fast paced environment
  • Excellent organizational skills
  • High degree of accuracy and attention to detail

This position will be located in the Kitchner (Ontario) head office.

-

The base salary for this position is between $36,900 - $49,800 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Grow with Canada Life 

We're united by a shared purpose: to improve the financial, physical and mental well-being of Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country.  

We're looking for people who live our values everyday: we step up, we do the right thing, and we deliver - for our customers, communities and each other. Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you! 

What we offer:  

We're committed to supporting our employees through every stage of their career. Here's what you can expect as a full-time or part-time permanent team member: 

  • Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to$2,000 annually towards education reimbursement. 
  • Health & Wellness:Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being. 
  • Time Off:In addition to regular vacation and personal days, we support community involvement with a volunteer day. 
  • Financial Security:Company-matching pension plan,share ownership program and additionalinvestment options. 
  • Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more!  
  • Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events.  

Learn more about Canada Life.  

We're committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact  talentacquisitioncanada@canadalife.com. All information provided will be handled in accordance with applicable laws and Canada Life policies.  

Canada Lifewould like to thank all applicants, however only those who qualify for an interview will be contacted. 

#LI-Inoffice

Apply