Part Time Event Coordinator Jobs in Delaware (NOW HIRING)

Jeffrey A. Miller Hospitality Group (or JAM) is looking for a part-time Event Designer to join our planning team at our venues called Bellevue Hall & Cauffiel Estate in Wilmington, DE. This position requires being in-person for events and client visits while other behind-the-scenes duties can be done remotely. As a part-time Event Designer, it’s about making sure every possible detail of a JAM wedding or event is planned to perfection. By going that extra mile and putting your heart and soul into the process, your event will be remembered by your clients forever.

JAM specializes in off-premise catering for weddings and special events and are known for high-quality hospitality in the Tri-State area. Visit our website at www.jamcater.com to learn more about our company, and please view our short video on why JAM is a great place to work! https://vimeo.com/1012489292

Responsibilities & Duties

• Act as main point of contact for each client once introduced by the Venue Manager.
• Schedule and conduct various appointments either in person or via phone conference for menu development, food tastings, floor plans, etc.
• Respond to client emails in a reasonable amount of time (within 48 hours).
• Complete various event planning forms on time that will be utilized by various departments in production.
• Schedule and conduct a walkthroughs at the venue with each client prior to the event.
• Execute and oversee day-of event coordination at the venue and act as main point of contact for client.
• Additional shifts and administrative hours may be given depending on the number of events that are assigned per season like Assistant Event Coordinator, bartender, venue tours, administrative tasks given by the Director and/or Assistant Director of Planning.

Schedule Expectations

• 6-8 month training process under a designated mentor. Paid upon completion.
• Commitment to planning 15 wedding events, the first of which will occur in 2027.
• Average number of hours per wedding: 10 hours client-facing and 10-15 behind the scenes.
• Hybrid model that is mostly remote and self-scheduling: emailing clients, making appointments, conducting virtual meetings, etc. is remote work conducted from home.
• You also need availability for client meetings (virtual or in-person) with flexible and reasonable timeframes for both daytime and evening meetings.
• Tours, rehearsals, and the day-of coordination of the event are done at the venue and in-person. These days typically are on the weekend (Fri-Sun).

Qualifications

• 2-4 years of experience in planning, events, or similar field preferred.
• Experience with Microsoft Office is required (Outlook for emails, SharePoint, Teams for virtual meetings with clients) and usage of Google Chrome to prepare planning paperwork and access company documents.
• Own your own laptop for this position. PC preferred over Apple computers.
• Have a valid driver’s license and ability to drive to our venues in Wilmington, DE.
• Strong planning and organizational skills to effectively coordinate and manage all sizes of events.
• Excellent interpersonal and customer service skills, both verbal and written. A warm yet professional demeanor that is supportive and caring. The ability to share, not scare, when giving lots of information.
• The ability to thrive in a deadline-oriented, fast-paced work environment where changing priorities and focus will occur on a daily, weekly, and monthly basis.
• Weekend availability and weekday/weeknight availability as needed.

Compensation

• Commission-based, paid in the pay period immediately after the wedding. Range of $700-$1200 per event. And while not guaranteed, there is the possibility of gratuities for every event planned (on average around $200).
• Bonuses and additional commissions are available for planning packages, perfect paperwork, décor rentals, and rehearsals.
• Training stipend is paid upon completion.
• Additional hours might be available as Assistant Event Coordinator at hourly rate.

Equal Opportunity Employer