Part Time Capacity Planning Analyst Jobs (NOW HIRING)

Position Overview

Dakota Woodlands is seeking a highly organized and experienced finance professional to serve as a part-time Director of Accounting & Finance. This role provides financial oversight, leadership, and accountability for the organization's financial operations, with a strong emphasis on accounting supervision, grant compliance, internal controls, and financial stewardship.

Dakota Woodlands partners with an external accounting firm to manage day-to-day bookkeeping and transactional accounting functions. The Director of Accounting & Finance oversees this work to ensure accuracy, compliance, and timely completion of key financial processes. Although day-to-day bookkeeping is outsourced, this role supervises the overall accounting function, reviews the accuracy of accounting records, strengthens internal controls, and confirms that financial reports, grant invoices, reimbursement requests, and supporting documentation are accurate, complete, and audit-ready.

The Director of Accounting & Finance works closely with the Executive Director and leadership team to ensure financial integrity, support informed decision-making, maintain strong financial stewardship, and promote accountability across the organization.

Key Responsibilities

Financial Oversight & Reporting

• Oversee outsourced accounting partner to ensure accurate and timely financial operations
• Review monthly financial statements, reconciliations, and reporting for accuracy and completeness
• Ensure timely month-end and year-end close processes
• Monitor cash flow and maintain visibility into financial position
• Identify discrepancies, risks, and financial trends and communicate them to the Executive Director
• Prepare and present financial reports to leadership and Board of Directors

Budgeting & Financial Planning

• Lead the annual budgeting process in partnership with leadership
• Provide monthly budget-to-actual reports and variance analysis
• Develop and maintain short-term cash flow projections
• Support financial forecasting and scenario planning
• Advise leadership on financial decisions to support sustainability

Grant Billing, Invoicing & Compliance

• Prepare and submit grant reimbursement requests and invoices
• Track grant expenditures and ensure alignment with funding requirements
• Maintain communication with funders and county partners regarding billing and reimbursements
• Ensure compliance with grant requirements, documentation standards, and reporting deadlines
• Partner with leadership and development staff on grant budgets and reporting

Audit & Compliance

• Lead and coordinate the annual financial audit and serve as primary contact for auditors
• Ensure all financial documentation is audit-ready and complete
• Maintain compliance with nonprofit regulations, grant requirements, and financial policies
• Strengthen and monitor internal controls and financial processes

Payroll & Financial Coordination

• Provide oversight and review of payroll processes in partnership with HR and external providers
• Ensure accurate allocation of payroll expenses across grants and programs
• Support benefits-related financial tracking and compliance

Leadership & Organizational Support

• Translate financial data into clear, actionable insights for non-financial leaders
• Support a culture of financial accountability and transparency across the organization
• Collaborate with leadership to improve financial systems, workflows, and efficiencies

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a closely related field required. Accounting degree, CPA, CMA, or equivalent nonprofit accounting experience strongly preferred.
• Minimum 3 years of nonprofit accounting experience, including grant tracking and compliance
• Knowledge of nonprofit financial management, GAAP, and regulatory requirements
• Experience reviewing financial statements and managing budgets
• Proficiency in QuickBooks and Excel
• Strong analytical, organizational, and communication skills
• Ability to manage multiple priorities and meet deadlines in a part-time capacity

Preferred Qualifications

• Experience overseeing or working with outsourced accounting services
• Demonstrated ability to supervise accounting processes and strengthen internal controls in a nonprofit or grant-funded environment
• Familiarity with county billing processes or government funding
• Experience supporting audits and working with external auditors
• Experience with donor databases or HR systems such as BambooHR
• Prior experience in a nonprofit or human services organization

Work Environment & Schedule

• This position is part-time, up to 20 hours per week.
• Hybrid flexibility is available following a 30-day onboarding period or when business operations allow.
• Mandatory in-office presence is required for audits, some team meetings, and managing physical documentation and donations.
• Some evening availability may be necessary for board and committee meetings.
• Some local travel to the bank or events occasionally.

Additional Information:

Benefits eligibility may vary based on employment status and hours worked.

How to Apply
Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position.

Dakota Woodlands is an equal opportunity employer. Opportunities for employment are available to all persons, regardless of race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, age, marital status, or status with regard to public assistance. Dakota Woodlands' facilities are accessible. Individuals who have experienced homelessness are encouraged to apply.