Paralegal Office Assistant Jobs in Puerto Rico (NOW HIRING)

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Summary
The Corporate Transactions Assistant is a key member of the corporate legal team that assists attorneys, paralegals, and clients with financings, mergers & acquisitions, new company formations and corporate governance matters. The Corporate Transactions Assistant is involved in many aspects of transactions, ensuring corporate/ deal documents are organized, preparing/ updating documents, and spreadsheets, maintaining up to date capitalization databases, preparing closing volumes, coordinating and tracking transaction signature collection, gathering information for internal and external sources, maintaining accurate corporate records and otherwise helping with transactions tasks. It is a perfect position for someone interested in business, corporate law, and working in a law firm environment.
Location
This position is located in our San Juan office.
Responsibilities

• Proficiency in Word and Excel.
• Experience and/ or interest in learning and working with cutting edge legal tools and software.
• Strong communication and interpersonal skills to regularly interact with both clients and legal team members.
• Excellent organization and attention to detail skills to manage and track legal documents and spreadsheets with multiple users and versions and prepare and maintain checklists.
• Ability to work in a fast-paced environment.
• Ability to prioritize multiple assignments and meet deadlines.
• Organize documents for attorney review.
• As a Corporate Transactions Assistant, you will assist attorneys, paralegals, and clients execute corporate transactions. This will include attention to many organizational aspects of deals, including tracking, organizing, and editing documents, researching public records, assisting with electronic closing volumes, creating and maintaining signature tracking spreadsheets, entering data, and maintaining corporate records. You will also perform transaction research and assist the legal team in closing large transactions using electronic mail and signature collection and tracking process. You will obtain documents and other information from governmental agencies or public agencies and information from accounting, timekeeping, and attorneys.
• Other duties.

Desired Skills
Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience. Office experience in a law firm environment supporting paralegals and/or attorneys preferred. Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis. Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letters, charts, etc. Must have the ability to work effectively in a fast-paced environment. Ability to prioritize multiple assignments to meet deadlines.
Minimum Education

• High School Diploma or GED.

Preferred Education

• Bachelor's degree.

Certificates

• Paralegal certificate preferred.

Minimum Years of Experience

• 1 year demonstrated success working in a fast-paced environment.

Essential Job Expectations
All DLA Piper employees are expected to demonstrate excellence in how we serve our clients and develop our people, upholding our firm values as part of our culture. Specific expectations include:

• Communicate effectively, both verbally and in writing, with clients, lawyers, business professionals, and external audiences.
• Produce high-quality work and respond to correspondence in an efficient, timely, and professional manner.
• Meet deadlines, manage competing priorities, and commit to meeting high standards.
• Comply with firm policies and procedures.
• Maintain confidences as required in a law firm environment.

Physical Demands
Sedentary work: This is primarily sedentary work, requiring occasional exertion of up to 10 pounds of force to lift, carry, push, pull, or move objects. The role involves sitting for extended periods, with occasional walking and standing, and occasional travel, both domestic and international.
Work Environment
The individual selected for this position may have the opportunity for a hybrid work arrangement combining remote and in-office work. The specific arrangement will be determined at the time of hiring and may be modified at the firm's discretion.
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment.
Application Process
Interested candidates must apply directly online. Application materials sent via email will not be accepted.
Accommodation
Reasonable accommodations may be made upon request to enable individuals with disabilities to perform the essential functions of this position or participate in the selection process. For accommodation requests, please contact careers@us.dlapiper.com.
Agency applications will not be considered.
No immigration sponsorship is available for this position.
This job description provides a concise overview of the role and is not intended to describe all work elements that may be performed. It should not serve as the sole criteria for personnel decisions. Job duties, requirements, and expectations may be modified at the firm's discretion at any time. This job description does not alter the at-will nature of employment.
We are committed to excellence in how we serve our clients and develop our people.
Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm's direction and in accordance with applicable policy and law.
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DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.