Overnight Data Entry Microsoft Jobs in Rio Rancho, NM

ABOUT GATEWAY WEST SHELTER
Gateway West is Albuquerque’s largest shelter, serving an average of 600 people per night, with cold winter nights bringing in more than 700 people, offering a safe and welcoming environment to people experiencing homelessness. The center is open year-round, offering meals, a warm overnight bed, and secure under-bed storage. Shuttle service is provided daily. The team provides easy access to trauma-informed services such as case management, job searching, and other supportive services. The team's goal is to guide guests through a successful exit from the shelter to safe, stable housing and a plan for ongoing support. 

OBJECTIVE AND POSITION SUMMARY
The On-Call Shelter Support Specialist serves as a flexible, cross-trained frontline staff member who fills operational gaps at Gateway West as needed. This role is designed to provide coverage across multiple shelter functions, including Dorm Monitoring, Intake Support, and limited Transportation Support, depending on shift needs. On-Call staff are activated to ensure continuity of shelter operations, client safety, data integrity, and compliance during staffing shortages, call-outs, high census periods, or emergency situations.

This position also serves as a talent pipeline for Gateway West. On-Call Shelter Support Specialists may be considered for permanent or regularly scheduled positions (such as Dorm Monitor, Intake Specialist, or other shelter roles) as vacancies become available, based on performance, training completion, and organizational need.

This position requires adaptability, strong judgment, and the ability to step into different operational roles while maintaining trauma-informed, client-centered care.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities.

SPECIALIZATIONS

• Crisis Intervention and De-escalation
• Trauma-Informed Care
• Conflict Resolution
• Shelter Operations and Safety Compliance
• Intake and Documentation Support (HMIS, census tracking)
• Community Resource Navigation
• Cultural Competency
• Transportation Safety (when assigned)
• Operational Flexibility and Rapid Response

PRIMARY DUTIES AND ESSENTIAL FUNCTIONS

Dorm Monitor Support Functions (as assigned)

• Monitor dormitory areas to ensure resident safety, cleanliness, and compliance with shelter rules
• Conduct routine rounds and wellness checks
• Enforce curfew, quiet hours, and lights-out procedures during night shifts
• Support conflict resolution between residents and escalate concerns appropriately
• Provide emotional support and referrals as needed
• Document incidents, rule violations, and shift activities

Intake Support Functions (as assigned)

• Assist with guest intake and check-in processes
• Support data entry and documentation in HMIS and related systems
• Assist with daily census counts and reporting
• Support completion of assessments and basic service navigation
• Maintain confidentiality and data accuracy

Transportation Support Functions (as assigned and trained)

• Transport clients to medical appointments, shelter referrals, or approved locations
• Conduct pre- and post-trip vehicle inspections
• Follow all safety protocols and documentation requirements
• Prioritize medically fragile clients when assigned

General Shelter Operations

• Support meal distribution, supply restocking, and facility needs
• Respond to emergencies following established protocols
• Maintain professional communication with staff, residents, and partners
• Step into other shelter operational tasks as needed to maintain continuity

Other Duties as Assigned

• Perform other duties as assigned to support shelter operations, emergency response, and continuity of services as operational needs evolve.
• May be temporarily assigned additional responsibilities within scope of training and certification to ensure program compliance and client safety.

MINIMUM QUALIFICATIONS AND COMPETENCIES

• High School Diploma or GED required
• Minimum 1 year of experience in a shelter, residential, or human services setting preferred
• Experience working with individuals experiencing homelessness strongly preferred
• Ability to work flexible, on-call shifts including nights, weekends, and holidays
• Strong interpersonal, communication, and de-escalation skills
• Understanding of trauma-informed care and cultural humility
• Basic computer proficiency; HMIS experience preferred
• Valid driver’s license in good standing (required if assigned transportation duties)
• Ability to remain calm and effective in high-stress situations

Requirements:

• Experience and commitment to working with multiethnic, multicultural, low-income populations.
• Excellent attention to detail, analytical, and problem-solving skills.
• Demonstrated interpersonal and verbal and written communication skills.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook, especially Microsoft teams).
• Proven supervisory and effective leadership skills.
• Excellent documentation and clinical skills.
• Proven ability to follow-up and meet deadlines.
• Excellent initiative, flexibility, and stress-management in handling the demands of leadership.
• Ability to multi-task, prioritize, and delegate to balance the many responsibilities, and address the various issues, that a leader faces during the workday.