Outsourcing Planner Jobs (NOW HIRING)

The City of Littleton Public Works Facilities Management (FM) team is hiring a proactive Facilities Planner to ensure the reliability, safety, and efficiency of city owned building assets and infrastructure. In this role, you will collaboratively lead the development of high-level building master planning, the execution of preventive and corrective maintenance initiatives for a diverse, historic portfolio, providing analysis and recommendations for all building systems from assessment to execution, closeout, and documentation.

The ideal candidate is someone who can bridge the gap between engineering, facilities maintenance, project management, and long-term capital planning. They are data-driven, comfortable coordinating contractors, skilled at writing technical scopes of work, and capable of developing long-range strategies to maintain a diverse portfolio of city-owned facilities, including historic buildings, while ensuring reliability, compliance, and fiscal responsibility.

Upcoming Key Initiatives:

• Statement of Work (SOW) Development: Develops the detailed, actionable requirements, deliverables, and timelines for a variety of efforts and projects. Translates the project goals into a structured roadmap, defining specific activities, roles, and acceptance criteria to prevent scope creep and ensures alignment between contractors and city expectations.

• Asset Management: Develops and Maintains Building Asset Inventory database utilizing CMMS systems. Develops and maintains performance metrics. Builds multi-year plans to arrange for funding and resources to accomplish major system replacements such as HVAC units, roofs, or elevators.

• Capital Planning:Assists the Facilities Manager in aligning the FMP activities with the city's Capital Improvement Plan (CIP).

• Facilities Master Plan (FMP):Supports the Facilities Master Plan by writing SOWs and defining technical execution priorities and plans required to achieve goals.

• Contract Oversight:Assists in defining requirements and coordinating outsourced project management staff to ensure successful asset replacements and major repairs.

About the City of Littleton

The City of Littleton is a vibrant community consistently recognized as one of America's Best Small Cities, and a top destination for families. Discover some of the remarkable things Littleton has to offer at VisitLittleton.org. With its historic and lively downtown, diverse shopping and dining options, and an extensive network of parks and trails, Littleton boasts a prime location just south of Denver and a short drive to the majestic Rocky Mountains and Colorado ski country. The City of Littleton offers excellent benefits and perks to its employees. For more details, please refer to the 2026 Benefit Guide.

The City of Littleton believes in attracting and retaining the best talent and its strategies include offering competitive pay and investing in employee growth and development opportunities.

In addition to your application, please submit a cover letter that describes why you are the best candidate for this position with the City of Littleton.

Hiring pay range $87,600 - $92,200 per year

This full-time position is exempt per FLSA and is not eligible for overtime compensation.

Application Deadline: Applications will be accepted until finalists are identified or the position is filled, but preference will be given to complete applications received by August 16, 2026. Those who do not apply by this date may or may not be considered.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Strategic Maintenance Planning for Preventive Maintenance (PM) and Corrective Maintenance (CM): Creates and manages schedules for routine inspections and servicing of all facility assets (Heating Ventilation Air Conditioning (HVAC), electrical, plumbing, technology, furniture, fixtures and equipment. Analyzes maintenance trends, makes recommendations that lead to minimized downtime and risk, and ensures uninterrupted regulatory compliance.

• Compliance & Documentation:Maintains all Certificates of Operation, Occupancy, and regulatory documents. Manages the library of O&M manuals and warranty documentation.

• Asset & Energy Management:Develops and maintains a detailed asset inventory and energy use database. Provides strategic recommendations for energy-efficient upgrades and more sustainable practices.

• Capital Projects & Budgeting:Develops detailed SOWs, business cases, and cost estimates for the Facilities Manager to support annual budgeting and long-term planning.

• Work Order Leadership:In coordination with Maintenance Supervisor and Facilities Manager, identifies tasks for contractors and in-house staff; utilizes work order systems to track progress and meet FM goals.

• Outsourced Services:Coordinates and monitors outsourced project management services to ensure work meets city standards.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Facilities Management, Building Engineering (Mechanical, Civil, Industrial, or Electrical), or a related field; and

• Three 3 years of progressive experience in facilities maintenance planning, technical trades or industrial maintenance.

• Years of related experience may substitute for the bachelor's degree on a year for year basis.

• An equivalent combination of education, training and work experience that produces the knowledge, skill, and ability to perform the essential duties and responsibilities of the position may be considered.

• Must be able to pass a pre-employment criminal background check.

Preferred Qualifications:

• Bachelor's degree in Facilities Management, Building Engineering (Mechanical, Civil, Industrial, or Electrical), or a related field

• Certifications such as Certified Facilities Manager (CFM), Facilities Management Professional (FMP), Certified Maintenance & Reliability Professional (CMRP), or Certified Plant Maintenance Manager (CPMM)

• Knowledge and experience with historic buildings

KNOWLEDGE, SKILLS, ABILITIES:

• Technical Proficiency:Deep understanding of building systems, especially Mechanical, electrical, Plumbing (MEP). Understanding of how Architectural, Structural, Civil, and Technology integrates. Familiar with Engineering processes and practices, building codes, and ADA standards.

• Blueprint Literacy:Ability to read and interpret construction drawings and specifications.

• Historic Preservation:Experience and/or interest in working with historic structures (7 of our buildings are over 100 years old).

• Software Skills:Proficiency in Microsoft Office (Excel), AutoCAD, Blue Beam, Adobe Acrobat, and modern mobile workflow applications.

• Strategic Planning:Strong knowledge of Building Design and Construction, Estimating, Statement of Work Development, RFP development, and contract law governing construction.

WORKING ENVIRONMENT & PHYSICAL ACTIVITIES:

Work is primarily conducted in a standard indoor office environment with occasional lifting and carrying up to 25 pounds.Long periodsof sitting,standingor walking may berequired.May travel occasionally to/fromfield visits,other localoffices,or facilities for meetings. Frequently uses standard office equipment including computer, calculator, telephones, and copy/fax machines.

Equal Employment Opportunity

The City of Littleton is an Equal Employment Opportunity employer andintends to provide equal employment opportunities to all employees and job applicants regardless of age 40 and over, ancestry, color, disability, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, creed, religion, sex, sexual orientation, military status, or any other status protected by applicable law, and to hire and retain the best-qualified individuals without regard to any of these factors. This prohibition includes unlawful harassment based on a protected class.

The City of Littleton will consider reasonable accommodations throughout the recruitment process and employment. Applicants and employees can request an accommodation by contacting Human Resources at 303-795-3857 or emailinghr@littletongov.org.

Drug- and Alcohol-Free Workplace

The City of Littleton is committed to the health and safety of all its employees. To ensure a safe and productive work environment the city prohibits the use, sale, dispensation, manufacture, distribution or possession of alcohol, drugs, controlled substances or drug paraphernalia on any city premises or worksites. No employee shall report to work or be at work with alcohol or with any detectable amount of prohibited drugs in the employee's system. A detectable amount refers to the standards generally used in workplace drug & alcohol testing. This prohibition specifically includes marijuana, and decriminalized psychedelics whether used for medical purposes or obtained legally under state law.