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Order Intake Coordinator Jobs (NOW HIRING)

INTEGRIS Health

Intake Coordinator

Oklahoma City, OK · On-site

$16.75 - $22.75/hr

The Intake Coordinator Nonclinical receives referrals, coordinates and assigns all necessary staff ... Verifies that physician orders have been received, schedules admissions/informational visits ...

INTEGRIS Health

Intake Coordinator

Oklahoma City, OK

$16.75 - $22.75/hr

Verifies that physician orders have been received, schedules admissions/informational visits ... The Intake Coordinator Nonclinical responsibilities include, but are not limited to the following:

INTEGRIS Health

Intake Coordinator

Oklahoma City, OK · On-site

$16.75 - $22.75/hr

The Intake Coordinator Nonclinical receives referrals, coordinates and assigns all necessary staff ... Verifies that physician orders have been received, schedules admissions/informational visits ...

CareOne Home Health

INTAKE COORDINATOR

Salida, CA · On-site

$21 - $26/hr

The Intake Coordinator is responsible for coordinating all aspects of the patient intake process ... Assists in assessing DME needs and pacing orders for approved DME. * Gathers, collates, and reports ...

Blize Healthcare

Intake Coordinator

Hercules, CA

$20 - $23/hr

Intake Coordinator Location: Hercules, CA Job Type : Full-time Company : Blize Healthcare Blize ... Send Orders needed to sign to physicians and follow up with physicians. * Attach patient records ...

INTEGRIS Health

Intake Coordinator

Oklahoma City, OK

$16.75 - $22.75/hr

Verifies that physician orders have been received, schedules admissions/informational visits ... The Intake Coordinator Nonclinical responsibilities include, but are not limited to the following:

Blize Healthcare

Intake Coordinator

Hercules, CA · On-site

$20 - $23/hr

Intake Coordinator Location: Hercules, CA Job Type : Full-time Company : Blize Healthcare Blize ... Send Orders needed to sign to physicians and follow up with physicians. * Attach patient records ...

BJC HealthCare

Intake Coordinator

Saint Louis, MO · On-site

$16.75 - $23/hr

There are Intake Coordinators in each BJC hospital who coordinate services for those patients that ... Identifies and resolves problems encountered during the home health referral/order entry and ...

Veterans Transition Center

Intake Coordinator

Marina, CA · On-site

$19.75 - $27/hr

The Intake Coordinator will have a full understanding of the Veterans statuses and their homes ... with ordering DD-214s upon intake or when appropriate Code bedroom and front door of Veteran ...

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How much do order intake coordinator jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for order intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What is the difference between Order Intake Coordinator vs Customer Service Representative?

AspectOrder Intake CoordinatorCustomer Service Representative
Primary RoleManages order processing and coordination between sales and operationsHandles customer inquiries, support, and service issues
Required SkillsOrder management, communication, attention to detailCommunication, problem-solving, customer interaction
Work EnvironmentOffice setting, often in manufacturing or logistics industriesOffice or call center, retail, or service industries
Common CertificationsNone mandatory, but familiarity with ERP systems helpfulCustomer service certifications optional

While both roles involve communication and customer interaction, the Order Intake Coordinator focuses on processing and managing orders within a company's supply chain, whereas the Customer Service Representative primarily addresses customer inquiries and support. Understanding these differences helps job seekers identify the right career path based on their skills and interests.

What are Order Intake Coordinators?

Order Intake Coordinators are professionals responsible for managing and processing incoming customer orders for a company. They ensure that all orders are accurately entered into the system, confirm order details with customers, and coordinate with other departments such as sales, logistics, and inventory to fulfill orders efficiently. Their role is crucial in maintaining customer satisfaction by ensuring timely and accurate order processing. Additionally, they may handle order inquiries, resolve discrepancies, and track order progress.

How does an Order Intake Coordinator typically collaborate with other departments to ensure smooth order processing?

Order Intake Coordinators work closely with sales, logistics, and customer service teams to ensure that orders are accurately captured and processed in a timely manner. Communication is key, as coordinators often clarify order details with sales representatives and provide updates to logistics regarding shipping and delivery schedules. They may also resolve discrepancies or special requests by liaising with inventory or procurement teams. This collaborative approach helps to minimize errors, expedite fulfillment, and provide a seamless experience for customers.

What are the key skills and qualifications needed to thrive as an Order Intake Coordinator, and why are they important?

To thrive as an Order Intake Coordinator, you need strong attention to detail, organizational skills, and experience with order processing, often supported by a background in administration or customer service. Familiarity with order management software, enterprise resource planning (ERP) systems, and proficiency in Microsoft Office are typically required. Excellent communication, problem-solving abilities, and the capacity to multitask under pressure are standout soft skills for this role. These skills ensure accurate and efficient order processing, minimize errors, and maintain high levels of customer satisfaction.
What cities are hiring for Order Intake Coordinator jobs? Cities with the most Order Intake Coordinator job openings:
What states have the most Order Intake Coordinator jobs? States with the most job openings for Order Intake Coordinator jobs include:
Order Intake Coordinator jobs near you

Intake coordinator

Kinetic Physical Therapy & Wellness

Greenville, NC • On-site

Other

Posted 16 days ago

Job description

Salary: $17-$20 per hour

Position Summary
The Intake Coordinator plays a crucial role in ensuring a smooth and welcoming experience for new patients while maintaining accuracy in insurance verification, scheduling, and patient documentation. This position is responsible for gathering and verifying patient insurance benefits and eligibility, preparing insurance details, and facilitating the onboarding process to help patients feel informed prior to their first visit.

The ideal candidate is detail-oriented, organized, and committed to providing exceptional service through clear communication and meticulous documentation.

At the core of this role are two key principles: Accuracy and Information. The Intake Coordinator must ensure all collected information is precise and up to date while effectively communicating important details to colleagues to maintain seamless operations within the clinic.

Primary Responsibilities
The Intake Coordinator begins each day by reviewing and responding to messages in the EHR system and company emails, ensuring all communications are addressed promptly. A significant portion of the morning is dedicated to verifying patient insurance, including eligibility, deductibles, and co-pays, at the point of referral. This verification process must be completed accurately and efficiently to prevent delays in patient care.

Throughout the day, the Intake Coordinator assists with front desk duties as well, including greeting and checking in patients, answering inquiries, and coordinating with team members to ensure all intake-related matters are handled smoothly. Additionally, the role involves verifying referrals received via fax and coordinating with the rest of the team to resolve any outstanding questions or concerns.

A key aspect of this role is scheduling new patient appointments. The Intake Coordinator proactively reaches out to referred patients, explaining what to expect during their first visit and addressing any concerns they may have.

In preparation for upcoming appointments, the Intake Coordinator audits and organizes new patient charts, ensuring all necessary documentation is in order.

Maintaining a proactive and organized approach is essential. The Intake Coordinator is expected to manage their workload in a way that allows for seamless coverage of front desk duties when needed. In addition to core responsibilities, the role includes various administrative tasks as assigned, contributing to the overall success and efficiency of the practice.

Skills & Qualifications
The ideal candidate for this role is highly detail-oriented, with strong organizational and multitasking abilities. Since accuracy in documentation and patient communication is paramount, excellent verbal and written communication skills are required. The ability to work both independently and collaboratively within a fast-paced environment is essential.

Experience with insurance verification and medical office administration is preferred.

Strong customer service skills are necessary to provide patients with a welcoming and supportive experience from their first point of contact.

The Intake Coordinator must also possess problem-solving skills, adaptability, and the ability to navigate electronic medical records and online insurance portals efficiently.

Why Join Kinetic Physical Therapy and Wellness?
At Kinetic Physical Therapy and Wellness, we are dedicated to providing exceptional patient care and creating a supportive environment for both our patients and our team. The Intake Coordinator plays a pivotal role in ensuring a smooth onboarding process and maintaining operational efficiency. If you thrive in a structured yet dynamic setting where attention to detail and patient interaction are key, this is an excellent opportunity to contribute meaningfully to a growing practice.