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Operations Scheduling Coordinator Jobs in Indiana

KBR, Inc.

Sr. Operations Coordinator

South Bend, IN · On-site

Title: Sr. Operations Coordinator Belong, Connect, Grow, with KBR! Program Summary KBR's Global ... Negotiate pricing, specifications, delivery schedules, and contract terms with suppliers to achieve ...

KBR

Sr. Operations Coordinator

South Bend, IN · On-site

Title: Sr. Operations Coordinator Belong, Connect, Grow, with KBR! Program Summary KBR's Global ... Negotiate pricing, specifications, delivery schedules, and contract terms with suppliers to achieve ...

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Operations Scheduling Coordinator information

What does an operations scheduling coordinator do?

An Operations Scheduling Coordinator is responsible for organizing and managing schedules to ensure the smooth operation of a company's daily activities. They coordinate between different departments, allocate resources, and adjust schedules as needed to address conflicts or changes. Their role often includes communicating with staff, vendors, and clients to confirm details and resolve issues. By maintaining accurate records and timelines, they help increase efficiency and minimize operational disruptions.

What are the key skills and qualifications needed to thrive as an operations scheduling coordinator, and why are they important?

To thrive as an Operations Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling processes, often supported by a relevant associate’s or bachelor’s degree. Familiarity with scheduling software, ERP systems, and Excel is typically required, along with knowledge of workflow management tools. Excellent communication, problem-solving, and time management skills help you effectively coordinate between teams and handle last-minute changes. These abilities ensure efficient operations, minimize errors, and support seamless workflow in dynamic business environments.

What are the main challenges an operations scheduling coordinator faces when managing last-minute changes to schedules?

Operations Scheduling Coordinators often encounter unexpected changes, such as staff call-outs or sudden shifts in project priorities. Managing these requires quick problem-solving, clear communication, and the ability to balance multiple competing demands. Coordinators must work closely with team leads and department managers to ensure all shifts are covered and operations run smoothly, even under tight timelines. The role demands adaptability and strong organizational skills to minimize disruptions and keep stakeholders informed.

What is the difference between Operations Scheduling Coordinator vs Logistics Coordinator?

AspectOperations Scheduling CoordinatorLogistics Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer certifications in scheduling or operationsHigh school diploma; certifications in logistics or supply chain management are common
Work EnvironmentOffice setting, often within operations or manufacturing departmentsOffice or warehouse environment, coordinating shipments and transportation
Employer & Industry UsageManufacturing, transportation, or service industriesSupply chain, shipping, and distribution sectors
Common Search & Comparison IntentUnderstanding scheduling roles within operationsManaging logistics and transportation tasks

The Operations Scheduling Coordinator focuses on planning and coordinating production or service schedules within an organization, ensuring efficient use of resources. In contrast, the Logistics Coordinator manages the movement and delivery of goods, coordinating shipments and transportation. Both roles require organizational skills and may share certifications, but they serve different functions within the supply chain and operations process.

How much do operations scheduling coordinators make in the US?

Operations scheduling coordinators in the US typically earn an average salary ranging from $40,000 to $65,000 annually, depending on experience, industry, and location. Entry-level positions may start lower, while experienced coordinators with specialized skills can earn higher wages. Benefits often include health insurance and paid time off, and some roles require proficiency with scheduling software and strong organizational skills.

What cities in Indiana are hiring for Operations Scheduling Coordinator jobs?

Cities in Indiana with the most Operations Scheduling Coordinator job openings:

Operations Scheduling Coordinator jobs near you

Operations Coordinator (Contract)

Merrillville, IN

Blue Star Partners LLC
Business Management Consulting • 11 - 50 employees
Learn more about Blue Star Partners LLCexternal

$20 - $25/hr

Full-time

Retirement

Re-posted 23 days ago

Key responsibilities

  • Provide clerical and operational support to the Gas Work Management Organization

  • Manage application, receipt, distribution, and execution of permits

  • Prepare correspondence and communicate effectively with internal teams and external stakeholders

Job description

Job Title: Operations Coordinator
Location: Merrillville, IN (Hybrid – Tuesday through Thursday onsite)
Schedule: 7:00 AM – 3:30 PM
Duration: Contract through 12/31/2026
Rate: $20 – $25/hr (W2) + 401k 4% Match
Work Authorization: Must be authorized to work in the United States now and in the future without the need for employment-based visa sponsorship. Sponsorship is not available for this position.


Position Overview

We are seeking an Operations Coordinator to support the Gas Work Management Organization through administrative coordination, permit processing, and operational support activities. This role is responsible for ensuring timely and accurate execution of work processes while supporting a high-performing, team-oriented environment.

The ideal candidate is detail-oriented, customer-focused, and able to work independently while collaborating across teams in a hybrid work environment.


Required Qualifications

  • High School Diploma or equivalent
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience working in a team-oriented environment
  • Strong interpersonal and customer service skills (internal and external)
  • Ability to perform duties with limited direction
  • Strong organizational and multitasking abilities
  • Understands how to leverage technology like AI
  • Ability to make presentations
  • Experience organizing meeting needs
  • Ability to take care of office supplies, maintenance needs, etc.


Preferred Qualifications

  • Experience with WMS, CIS, Microsoft Teams, and Outlook
  • Familiarity with company policies and procedures
  • Basic understanding of the utility industry
  • Experience supporting work management or operations teams


Key Responsibilities

Operational & Administrative Support

  • Provide clerical and operational support to the Gas Work Management Organization
  • Ensure timely and accurate preparation and processing of work-related documentation
  • Support administrative efficiencies and process improvements

Permit & Work Coordination

  • Manage application, receipt, distribution, and execution of permits
  • Support the One Call process and site readiness coordination
  • Create, update, and execute WMS/DIS order types

Communication & Customer Support

  • Prepare correspondence and communicate effectively with internal teams and external stakeholders
  • Provide high-quality customer service and support customer complaint resolution processes
  • Utilize Outlook and other communication tools to coordinate daily activities

Team Collaboration

  • Work collaboratively in a highly efficient team environment
  • Participate in cross-functional coordination efforts
  • Support team initiatives and continuous improvement activities


Success in This Role

  • Accurate and timely execution of operational and administrative tasks
  • Strong collaboration within team and cross-functional partners
  • High level of customer service and communication
  • Ability to identify and implement process improvements


Additional Notes

  • Hybrid role with required onsite presence Tuesday through Thursday
  • Looking for candidates with a positive attitude, strong work ethic, and the ability to think creatively and solve problems