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Operations Scheduling Coordinator Jobs in Indiana

Mulhaupt's

Scheduling Coordinator

Lafayette, IN · On-site

$17 - $21.75/hr

As a Service Coordinator, you will be the central hub for our service operations - managing the daily schedules of our field technicians, coordinating with clients, and ensuring work orders are ...

Mulhaupts

Scheduling Coordinator

Lafayette, IN · On-site

$17 - $19/hr

As a Service Coordinator, you will be the central hub for our service operations -- managing the daily schedules of our field technicians, coordinating with clients, and ensuring work orders are ...

Interior Logic Group

Be Seen First

Scheduling Coordinator

Indianapolis, IN · On-site

$20/hr

The Crew2 Project Coordinator serves as the primary liaison between customers and the installation ... Support the production team in achieving operational excellence and delivering exceptional customer ...

Aston Carter

Part Time Scheduling Coordinator

Hammond, IN · On-site

$20 - $22/hr

... experience coordinating schedules in manufacturing, production, or industrial settings. Key ... Make scheduling adjustments as needed to accommodate operational requirements * Communicate ...

New

HHC

PATIENT SCHEDULING COORDINATOR-BURN

Indianapolis, IN · On-site

$16.75 - $22/hr

FLSA Status Non-Exempt Job Role Summary The Burn Clinic Patient Scheduling Coordinator performs a variety of clerical and patient service duties necessary to maintain the efficient flow of operations ...

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Operations Scheduling Coordinator information

What does an operations scheduling coordinator do?

An Operations Scheduling Coordinator is responsible for organizing and managing schedules to ensure the smooth operation of a company's daily activities. They coordinate between different departments, allocate resources, and adjust schedules as needed to address conflicts or changes. Their role often includes communicating with staff, vendors, and clients to confirm details and resolve issues. By maintaining accurate records and timelines, they help increase efficiency and minimize operational disruptions.

What are the key skills and qualifications needed to thrive as an operations scheduling coordinator, and why are they important?

To thrive as an Operations Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling processes, often supported by a relevant associate’s or bachelor’s degree. Familiarity with scheduling software, ERP systems, and Excel is typically required, along with knowledge of workflow management tools. Excellent communication, problem-solving, and time management skills help you effectively coordinate between teams and handle last-minute changes. These abilities ensure efficient operations, minimize errors, and support seamless workflow in dynamic business environments.

What are the main challenges an operations scheduling coordinator faces when managing last-minute changes to schedules?

Operations Scheduling Coordinators often encounter unexpected changes, such as staff call-outs or sudden shifts in project priorities. Managing these requires quick problem-solving, clear communication, and the ability to balance multiple competing demands. Coordinators must work closely with team leads and department managers to ensure all shifts are covered and operations run smoothly, even under tight timelines. The role demands adaptability and strong organizational skills to minimize disruptions and keep stakeholders informed.

What is the difference between Operations Scheduling Coordinator vs Logistics Coordinator?

AspectOperations Scheduling CoordinatorLogistics Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer certifications in scheduling or operationsHigh school diploma; certifications in logistics or supply chain management are common
Work EnvironmentOffice setting, often within operations or manufacturing departmentsOffice or warehouse environment, coordinating shipments and transportation
Employer & Industry UsageManufacturing, transportation, or service industriesSupply chain, shipping, and distribution sectors
Common Search & Comparison IntentUnderstanding scheduling roles within operationsManaging logistics and transportation tasks

The Operations Scheduling Coordinator focuses on planning and coordinating production or service schedules within an organization, ensuring efficient use of resources. In contrast, the Logistics Coordinator manages the movement and delivery of goods, coordinating shipments and transportation. Both roles require organizational skills and may share certifications, but they serve different functions within the supply chain and operations process.

How much do operations scheduling coordinators make in the US?

Operations scheduling coordinators in the US typically earn an average salary ranging from $40,000 to $65,000 annually, depending on experience, industry, and location. Entry-level positions may start lower, while experienced coordinators with specialized skills can earn higher wages. Benefits often include health insurance and paid time off, and some roles require proficiency with scheduling software and strong organizational skills.

What cities in Indiana are hiring for Operations Scheduling Coordinator jobs?

Cities in Indiana with the most Operations Scheduling Coordinator job openings:

Operations Scheduling Coordinator jobs near you

Scheduling Coordinator

Valparaiso, IN • On-site

BrightStar Care of Valparaiso
Outpatient Health Care • 10K+ employees
Learn more about BrightStar Care of Valparaisoexternal

$17.75 - $22.50/hr

Full-time

Re-posted 3 days ago

Job description

Job Title: Home Care Scheduler / Staffing Coordinator

Position Summary
We are seeking a highly organized and customer-focused Home Care Scheduler / Staffing Coordinator to manage daily operations related to client scheduling, caregiver staffing, and office communications. This role is responsible for coordinating care services for 80+ clients, ensuring appropriate staffing coverage, managing authorizations, and serving as a primary point of contact for both clients and employees. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and can effectively balance multiple priorities.

Key Responsibilities

  • Manage and maintain daily, weekly, and monthly schedules for 80+ home care clients.
  • Coordinate caregiver assignments to ensure all client visits are staffed appropriately.
  • Monitor schedule changes, call-offs, and last-minute staffing needs while maintaining continuity of care.
  • Manage and track client service authorizations to ensure services are delivered within approved limits.
  • Communicate regularly with clients, family members, caregivers, and referral sources regarding scheduling and service needs.
  • Answer and manage incoming phone calls during business hours, providing exceptional customer service and resolving concerns promptly.
  • Conduct caregiver interviews and assist with recruiting activities as needed.
  • Collaborate with management to address staffing challenges and operational needs.
  • Maintain accurate scheduling, employee, and client records within agency software systems.
  • Participate in the agency's on-call rotation, responding to after-hours scheduling and staffing issues several days per week.
  • Assist with administrative tasks and special projects as assigned.

Qualifications

  • High school diploma required; associate or bachelor’s degree preferred.
  • Previous experience in home health care, healthcare scheduling, staffing coordination, or customer service preferred.
  • Strong organizational and time-management skills with the ability to multitask effectively.
  • Excellent verbal and written communication skills.
  • Proficiency with computer systems, scheduling software, and Microsoft Office applications.
  • Ability to work independently while maintaining a high level of accuracy and attention to detail.
  • Professional demeanor and commitment to providing outstanding customer service.
  • Ability to handle confidential information in accordance with HIPAA guidelines.

 

Preferred Skills

  • Experience working in home care, home health, hospice, or healthcare staffing.
  • Knowledge of caregiver scheduling and client authorization management.
  • Recruiting and interviewing experience.
  • Ability to remain calm and effective in urgent staffing situations.

Work Schedule

  • Full-time position.
  • Business hours with participation in an on-call rotation several days per week.
  • Occasional flexibility required to address urgent staffing needs.

Compensation & Benefits

  • Competitive salary based on experience.
  • Benefits package available.
  • Opportunities for professional growth and advancement.

This position is critical to ensuring quality care delivery and maintaining strong relationships with clients and caregivers while supporting the agency's daily operations.

BrightStar Care logo

About BrightStar Care

Sourced by ZipRecruiter

At BrightStar Care, we believe that caring is more than just a job- it's a way of life. That's why our caregivers mean so much more to the people, families, and organizations they serve. BrightStar Care nurses, therapists, CNAs, and caregivers deliver professional and compassionate care in the comfort and familiarity of home. We are proud to provide a range of home care services to meet your loved one's unique needs. From companionship, bathing, and hygiene assistance to in-home infusions and medication management, our professional care staff is available 24/7 to help when you need it most.

Industry

Outpatient health care, health care and social assistance, fitness and sports centers and home health care services

Company size

10,000+ Employees

Headquarters location

Gurnee, IL, US

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