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Operations Office Coordinator Jobs (NOW HIRING)

TONYMOLY USA

Part-Time Office Coordinator

Brooklyn, NY · On-site

$22 - $27/hr

Key Responsibilities Operations & Project Coordination * Support company-wide operations and cross ... Office Management & Employee Experience * Own the day-to-day office environment and help create a ...

Summit BHC

Office Services Coordinator

Summit, NJ · On-site

Office Operations & Facilities Support Maintain office common areas, conference rooms, breakrooms, kitchens, storage areas, supply closets, and reception spaces in a clean, organized, stocked, and ...

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Operations Office Coordinator information

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How much do operations office coordinator jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for operations office coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What is an operations office coordinator?

Operations Office Coordinators are professionals responsible for managing and supporting the administrative and operational activities within an office. Their duties often include organizing schedules, coordinating office procedures, handling correspondence, and assisting with event planning. They serve as a key point of contact between different departments and ensure that office operations run smoothly. These coordinators often handle supply management, basic accounting tasks, and help maintain a productive work environment. Their role is essential for maintaining efficiency and supporting the overall goals of the organization.

What are the key skills and qualifications needed to thrive as an operations office coordinator?

To thrive as an Operations Office Coordinator, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by an associate's or bachelor's degree in business or a related field. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and sometimes ERP systems is often required. Excellent communication, problem-solving skills, and the ability to multitask set outstanding candidates apart. These competencies ensure smooth daily operations, efficient workflow, and effective support for teams and management.

What are the main challenges operations office coordinators face when managing multiple priorities, and how can they effectively address them?

Operations Office Coordinators often juggle a variety of tasks, such as scheduling, office supply management, and supporting team logistics, which can make prioritization challenging. To address this, successful coordinators utilize strong organizational tools, set clear daily goals, and communicate proactively with team members to adjust to shifting priorities. Building effective time management habits and being adaptable are key to ensuring nothing falls through the cracks in a fast-paced office environment.

What is the difference between Operations Office Coordinator vs Administrative Assistant?

AspectOperations Office CoordinatorAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer associate's degreeHigh school diploma; some roles may prefer associate's degree
Work EnvironmentOffice settings, often in operations or logistics departmentsOffice settings across various industries
Employer & Industry UsageCommon in corporate, manufacturing, and logistics sectorsWidespread across industries including corporate, healthcare, and education
Primary ResponsibilitiesCoordinating office operations, managing schedules, supporting logisticsHandling correspondence, scheduling, data entry, and general admin tasks

The Operations Office Coordinator focuses on managing office operations and logistics, while the Administrative Assistant provides general administrative support. Both roles require strong organizational skills and office experience, but the Coordinator often has a more specialized focus on operational tasks.

How much do operations office coordinators make in the US?

Operations Office Coordinators in the US typically earn between $40,000 and $60,000 annually, depending on experience, location, and industry. Salaries may also vary based on the size of the organization and specific job responsibilities.

What cities are hiring for Operations Office Coordinator jobs?

Cities with the most Operations Office Coordinator job openings:

What states have the most Operations Office Coordinator jobs?

States with the most job openings for Operations Office Coordinator jobs include:

What are popular job titles related to Operations Office Coordinator jobs?

For Operations Office Coordinator jobs, the most frequently searched job titles are:

Operations Office Coordinator jobs near you

Operations & Office Coordinator (Construction)

Pennington, NJ • On-site

OK Construction & Contracting, LLC
See more jobs at OK Construction & Contracting, LLCexternal

$19 - $22/hr

Full-time

Medical, Retirement, PTO

Re-posted 12 days ago

Job description

We are a family-run construction company looking for a highly organized, energetic, and adaptable Operations & Office Coordinator to support both office and field operations. 

This is a hands-on role for someone who thrives in a fast-paced environment, can manage multiple responsibilities at once, and is comfortable handling both structured tasks and one-off requests. You’ll take ownership of core administrative processes while also stepping in wherever needed to keep the business running smoothly. 

Key Responsibilities 

Core Weekly Responsibilities (High Priority) 

  • Process and enter payroll (via Connecteam → ADP) with accuracy and timeliness  

  • Manage purchasing workflow:  

  • Obtain vendor quotes  

  • Issue purchase orders (QuickBooks)  

  • Track and follow up on deliveries  

Field & Operations Support 

  • Maintain daily/weekly field documentation (Fieldwire)  

  • Coordinate with foremen to ensure required reporting is complete  

  • Manage tool inventory, rentals, repairs, and allocation  

Administrative & Office Operations 

  • Manage incoming/outgoing mail, shipping (UPS/FedEx), and deliveries  

  • Print/send checks, log activity in QuickBooks, and deposit incoming payments  

  • Maintain certificates, licenses, and compliance documentation  

  • Maintain fleet documentation, including insurance, registrations, and toll/EZ Pass accounts  

  • Ensure all subcontractor documentation (COIs, W-9s, lien waivers) is current, complete, and on file prior to work/payment 

  • Organize and manage material samples and storage 

General Office Support 

  • Maintain office organization and supplies  

  • Handle light office upkeep (restocking, basic cleaning, etc.)  

  • Run local errands as needed (Staples, banking, shipping, etc.)  

What We’re Looking For 

  • Strong organizational and time management skills  

  • High level of accountability and follow-through  

  • Clear, direct communicator (especially when coordinating with field teams)  

  • Confident using Microsoft Office (Outlook, Excel, Word, Teams, OneDrive, Planner)  

  • Able to learn and navigate systems like QuickBooks, ADP, Fieldwire, and vendor platforms  

Work Environment 

We are an eclectic, family-run business where everyone wears multiple hats. This role requires someone who is: 

  • Adaptable and solution-oriented  

  • Comfortable taking direction from multiple stakeholders  

  • Not easily overwhelmed or sensitive to direct communication  

  • Interested in helping improve processes over time  

Growth Opportunity 

This role has strong potential for growth in both responsibility and compensation for the right candidate who demonstrates ownership and initiative. 

Company Description

OK Construction & Contracting, LLC is a growing, family-owned construction company. We have more than doubled our revenue over the past two years and are transitioning key financial functions from third-party support to an in-house team. We are casual, direct, and collaborative - people here wear many hats and work closely with ownership.

"Quality is not an act, it is a habit." ~ARISTOTLE