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Operations Graduate Assistant information

What is an operations graduate assistant?

Operations Graduate Assistants are graduate students who support the operations of a department, program, or organization, often within a university or college setting. Their responsibilities typically include administrative tasks, event coordination, data management, and assisting with daily operational needs. These roles provide hands-on experience in organizational management and help graduate students develop professional skills while pursuing their academic studies.

What are the key skills and qualifications needed to thrive as an operations graduate assistant?

To thrive as an Operations Graduate Assistant, you typically need a bachelor's degree (or enrollment in a graduate program), strong organizational skills, and a solid understanding of workflow processes. Familiarity with project management software, data analysis tools like Excel, and university administrative systems is often required. Exceptional communication, time management, and problem-solving abilities help you support department operations and coordinate tasks effectively. These skills ensure efficient support for faculty and staff, contributing to smooth daily operations and successful project outcomes.

What are some common challenges faced by an operations graduate assistant, and how can they be addressed?

Operations Graduate Assistants often juggle multiple responsibilities, such as supporting daily departmental operations, coordinating events, and managing administrative tasks. A common challenge is balancing these diverse duties while adapting to shifting priorities. To succeed, it’s important to develop strong organizational skills, communicate proactively with supervisors, and seek regular feedback. Building relationships with team members can also help delegate tasks effectively and learn best practices.

What is the difference between Operations Graduate Assistant vs Administrative Assistant?

AspectOperations Graduate AssistantAdministrative Assistant
Required CredentialsTypically pursuing or holding a graduate degree, some experience in operations or managementHigh school diploma or equivalent, often some experience in office administration
Work EnvironmentAcademic or organizational settings, supporting operations or projectsOffice environments, handling clerical and administrative tasks
Employer & Industry UsageUniversities, research institutions, non-profitsBusinesses, government agencies, educational institutions
Common Search & ComparisonOften compared for entry-level operational roles in academia or non-profitsCompared for general office support roles

The Operations Graduate Assistant typically involves supporting operational functions within academic or organizational settings, often requiring a graduate-level background. In contrast, an Administrative Assistant focuses on clerical and administrative tasks in various industries. While both roles support organizational efficiency, the graduate assistant role emphasizes project support and operational tasks, often within educational institutions.

What are popular job titles related to Operations Graduate Assistant jobs in Maine?

For Operations Graduate Assistant jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Operations Graduate Assistant jobs in Maine look for?

The top searched job categories for Operations Graduate Assistant jobs in Maine are:

What cities in Maine are hiring for Operations Graduate Assistant jobs?

Cities in Maine with the most Operations Graduate Assistant job openings:

Operations Graduate Assistant jobs near you
Infographic showing various Operations Graduate Assistant job openings in Maine as of June 2026, with employment types broken down into 2% As Needed, 64% Full Time, 27% Part Time, 2% Temporary, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Assistant Director of Graduate & Professional Financial Aid

Biddeford, ME • On-site

University of New England Career Opportunities
See more jobs at University of New England Career Opportunitiesexternal

Full-time

Medical, Dental, Vision, Retirement

Re-posted 6 days ago

Job description

Position Information
Position Type Professional Staff Faculty Track Position Title Assistant Director of Graduate & Professional Financial Aid Employment Status Full Time Months 12 Campus Both ME Campuses Description
The Assistant Director of Graduate & Professional Financial Aid manages the administration and awarding of financial aid programs for the College of Osteopathic Medicine (COM). This role oversees all aspects of the financial aid process, including eligibility determination, budget development, verification, Satisfactory Academic Progress (SAP), and Return to Title IV (R2T4), across funding sources such as institutional aid, private scholarships, federal Title IV programs, state grants, and loan programs. The Assistant Director also serves as a key resource for COM students, providing guidance and support throughout the financial aid process.
Reporting to the Director of Financial Aid, the successful candidate will have a strong understanding of federal, state, and institutional financial aid regulations and best practices. They will actively work to enhance the student experience and play a key role in reviewing, updating, and improving financial aid policies, procedures, and operations.
About the University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview
  • Multiple health and dental plan options, plus vision coverage.
  • Up to 8% retirement plan match.
  • Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
  • Educational benefits:
    • UNE tuition waiver for employees, spouses, and domestic partners.
    • UNE tuition waiver for dependents of employees with 1 year of full-time service.
    • 50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit: UNE Benefits Overview
Responsibilities
  • Perform the packaging of individual financial aid awards for the College of Osteopathic Medicine (COM), including reviewing applications, determining eligibility, verifying data accuracy, calculating need, and authorizing disbursement of funds. Monitor and adjust awards as necessary to ensure compliance with regulations such as R2T4, SAP, verification, and SAR C-codes.
  • Interpret and help develop policies regarding special circumstances, including appeals for additional aid from graduate and professional students. Annually develop Cost of Attendance (COA) standards based on regional cost analysis and actual University expenses.
  • Stay current on all relevant government regulations governing financial aid and incorporate updates into University policies, procedures, and guidelines.
  • Serve as a liaison with COM to ensure Financial Aid functions meet the needs of the college and its students. Represent Financial Aid in internal and external meetings or organizations as appropriate.
  • Present financial aid information to student groups as required.
  • Coordinate and support COM at various recruitment and service events, such as orientations, loan default prevention programs (entrance/exit interviews), and the Osteoblast program.
  • Prepare a variety of administrative and management reports as needed to assess market position, student experience, and financial wellness.
  • Perform other related duties as assigned.
Qualifications
Bachelor's degree and three to five years of experience in student financial aid administration, or an equivalent combination of education and experience providing comparable knowledge and skills.
  • Experience administering R2T4, SAP, verification, SAR Ccodes, and exercising professional judgment for graduate and professional students.
  • Proven ability to independently package, award, monitor, and adjust financial aid in compliance with federal, state, and institutional regulations.
  • Comprehensive working knowledge of federal, state, and institutional financial aid policies and regulations, with experience implementing regulatory changes.
  • Experience developing and maintaining Cost of Attendance (COA) budgets using institutional and regional cost data.
  • Demonstrated experience providing individual and group financial aid counseling, including delivering presentations to students and stakeholders.
  • Strong analytical, documentation, and reporting skills, including preparing administrative and compliance reports suitable for audit and accreditation review.
  • Excellent communication skills to effectively counsel students and address student concerns.
  • Direct experience with federal Title IV programs preferred.
  • Knowledge of SCT Banner preferred.
  • Ability to travel between campuses as needed.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Additional Note
This position is not eligible for H-1B visa sponsorship.
Anticipated Pay Range $46,500 - $54,108
Posting Detail Information
Posting Number 2022PS0858P Open Date 03/27/2026 Close Date Open Until Filled Yes

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