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Operations Administrative Assistant Jobs in Waterloo, IA

Robert Half

HR Coordinator

Waterloo, IA · On-site

$19 - $22/hr

We are seeking a reliable and organized Administrative Assistant to support daily office operations for a growing organization in the Waterloo area. This contract role is ideal for someone who enjoys ...

Robert Half

Accounting Assistant

Waterloo, IA · On-site

$18 - $22/hr

We're seeking an Accounting Assistant who brings energy, initiative, and a strong work ethic. This ... Help coordinate day-to-day office operations and administrative tasks * Pitch in wherever needed to ...

US Navy

Aviation Operations & Support

Waterloo, IA

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

Mercy

Medical Assistant - Pediatrics

Oelwein, IA · On-site

$16.75 - $21.50/hr

Medical Assistant - Pediatrics Mercy Hospital St. Louis Mercy Pediatrics O'Fallon 2223 Technology ... administrative functions to ensure efficient clinic operations and excellent patient service. Key ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Waterloo, IA

Operations Administrative Assistant information

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$13

$23

$36

How much do operations administrative assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for operations administrative assistant in Waterloo, IA is $23.01, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.90 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What job categories do people searching Operations Administrative Assistant jobs in Waterloo, IA look for?

The top searched job categories for Operations Administrative Assistant jobs in Waterloo, IA are:

What cities near Waterloo, IA are hiring for Operations Administrative Assistant jobs?

Cities near Waterloo, IA with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Waterloo, IA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 12% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,851 per year, or $23 per hour.

Entry-Level Admin Assistant

Maloney Property Maintenance LLC

Waterloo, IA • On-site

$16.75 - $23/hr

Full-time

PTO

Posted 17 days ago

Job description

Description
Do you enjoy keeping things organized, providing outstanding customer service, and helping a growing business run smoothly behind the scenes?
Maloney Property Maintenance, LLC is looking for someone to be the first point of contact for customers, helping coordinate schedules, manage office operations, support financial administration, and ensure the team stays organized and on track. As our business continues to grow, we're looking for a proactive and detail-oriented Administrative Assistant to serve as the hub of our daily operations.
Compensation & Benefits
  • $35,000 - $45,000 base salary
  • Full-time, in-office position
  • Paid Time Off (PTO)
  • Growth and advancement opportunities

Responsibilities
• Manage scheduling and customer communication
• Track lawn care progress and service updates
• Support QuickBooks and CRM data entry
• Assist with quotes, ordering, and office coordination
• General administrative support as needed
Qualifications
• Strong communication skills with a customer-focused mindset
• Organized, detail-oriented, and able to manage multiple priorities
• Accounting or administrative experience preferred
• Knowledge of QuickBooks, CRM systems, and MS Office (preferred)
• Positive, team-oriented attitude with a willingness to learn and adapt

Apply