ZipRecruiter

Log In

1

Operations Administrative Assistant Jobs in Portland, MI

MC Molds Inc

Administrative Assistant

Williamston, MI · On-site

$17.50 - $21/hr

Administrative Assistant REPORTS TO: Office Manager Position Summary: The Administrative Assistant ... This position is vital to maintaining efficient operations, ensuring accurate documentation, and ...

MC Molds, Inc.

Administrative Assistant

Williamston, MI · On-site

$17.50 - $21/hr

Administrative Assistant REPORTS TO: Office Manager Position Summary: The Administrative Assistant ... This position is vital to maintaining efficient operations, ensuring accurate documentation, and ...

SET SEG

Administrative Assistant

East Lansing, MI · On-site

$17.25 - $23.25/hr

Provide administrative support to the Claims Department and assist with day-to-day office operations * Receive, organize, scan, and distribute incoming documents and correspondence * Prepare, process ...

SET SEG

Administrative Assistant

East Lansing, MI · On-site

$17.25 - $23.25/hr

Provide administrative support to the Claims Department and assist with day-to-day office operations * Receive, organize, scan, and distribute incoming documents and correspondence * Prepare, process ...

The Leona Group

Academic Administrative Assistant

Okemos, MI · On-site

$16.25 - $22/hr

The Academic Administrative Assistant provides administrative and operational support to the Vice President of Academics and the Academic Department in Detroit. This position is responsible for ...

Amway Inc.

Executive Assistant I

Ada, MI · On-site

$24.34 - $30.06/hr

We are looking for an Executive Assistant to provide administrative support. This position will ... and operational expertise to drive innovation and business success. Team members work across ...

next page

Showing results 1-20

All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Portland, MI

Operations Administrative Assistant information

See Portland, MI salary details

$11

$19

$30

How much do operations administrative assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for operations administrative assistant in Portland, MI is $19.20, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $20.77 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What job categories do people searching Operations Administrative Assistant jobs in Portland, MI look for?

The top searched job categories for Operations Administrative Assistant jobs in Portland, MI are:

What cities near Portland, MI are hiring for Operations Administrative Assistant jobs?

Cities near Portland, MI with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you

Administrative Assistant

Williamston, MI • On-site

MC Molds Inc
Plastics Product Manufacturing • 11 - 50 employees
Learn more about MC Molds Incexternal

$17.50 - $21/hr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 29 days ago

Job description

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off

 
 
 
JOB TITLE:  Administrative Assistant
 
REPORTS TO:  Office Manager
 
Position Summary:
The Administrative Assistant plays a key role in supporting all departments by performing a wide range of administrative, clerical, and office coordination tasks. This position is vital to maintaining efficient operations, ensuring accurate documentation, and supporting internal communications and processes across the organization.
Key Responsibilities:
Front Desk & Office Support:
  • Greet and direct visitors, answer inquiries, and maintain a welcoming environment.
  • Answer, screen, and redirect phone calls; take messages as needed.
  • Receive deliveries; sort and distribute incoming mail.
  • Maintain and order office supplies.
  • Run company errands as needed.
Administrative & Clerical Duties:
  • Maintain electronic and hard copy filing systems in a confidential manner.
  • Perform data entry, scanning, mailing, copying, and faxing.
  • Schedule appointments, meetings, and travel arrangements.
  • Maintain contact lists and update office policies and procedures.
  • Assist with document preparation including letters, memos, reports, quotes, proposals, and emails.
Accounting & Financial Support:
  • Open and date-stamp incoming invoices; route to appropriate departments for approval.
  • Verify receipt of goods and enter invoices into the accounting system (Accounts Payable).
  • Support Accounts Receivable tasks and perform check deposits.
  • Knowledge of Sage/Peachtree is a plus.
Human Resources Support:
  • Lead recruitment and onboarding activities including job postings and new hire orientations.
  • Coordinate employee evaluations and performance tracking.
  • Maintain vacation calendar and assist with compensation and incentive plan administration.
  • Track employee training and development activities.
  • Stay current on employment laws and HR regulations; advise management as needed.
  • Enter and update employee records.
Inventory & Job Tracking Support:
  • Write POs and update stock lists when needed.
  • Assist with job entry and tracking using DST Trimmer log (jobs, parts, etc.).
  • Retrieve images from inspection cameras as needed.

Qualifications:
  • Proven experience in administrative support roles.
  • Strong organizational and multitasking skills.
  • Proficiency in Microsoft Word, Excel, and ERP systems.
  • Working knowledge of accounting functions (AP/AR) is required.
  • Experience with Sage/Peachtree is a plus.
  • Strong communication and interpersonal skills.
 
 
Benefits
401K, Health Insurance, Dental, Long Term Disability, Paid Time Off (PTO) and Optional Supplemental Insurance.
 
 
Please feel free to contact us via phone or email if you are interested in this position 
(517-655-5481)
Email: hr@mcmolds.com