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Operations Administrative Assistant Jobs in Montclair, NJ

Oklo

Administrative Operations Assistant

New York, NY · On-site +1

We are searching for an Administrative Operations Assistant to support our Vice President, Oklo Isotopes and team as it builds a vertically integrated, domestic supply of critical radioisotopes.

Milstein Properties

Be Seen First

Administrative Assistant - Operations

Manhattan, NY · On-site

$68K - $75K/yr

Prominent luxury Property Management firm is seeking a full-time Administrative Assistant to assist the facilities & operations function for a high-end residential portfolio. The ideal applicant will ...

Oklo

Administrative Operations Assistant

New York, NY · On-site +1

We are searching for an Administrative Operations Assistant to support our Vice President, Oklo Isotopes and team as it builds a vertically integrated, domestic supply of critical radioisotopes.

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Montclair, NJ

Operations Administrative Assistant information

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How much do operations administrative assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for operations administrative assistant in Montclair, NJ is $23.77, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $25.72 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Montclair, NJ?

For Operations Administrative Assistant jobs in Montclair, NJ, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Montclair, NJ look for?

The top searched job categories for Operations Administrative Assistant jobs in Montclair, NJ are:

What cities near Montclair, NJ are hiring for Operations Administrative Assistant jobs?

Cities near Montclair, NJ with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you

Operations Administrative Assistant | Diagnostic & Treatment Center

Rockefeller University

Manhattan, NY • On-site

$52K/yr

Other

Re-posted 15 days ago

Job description

Operations Administrative Assistant

Reporting to the Director of Operations, the Operations Administrative Assistant supports the Director of Operations with budgets, financial management, generating reports, and communications for the Diagnostic and Treatment Center (D&TC).

Position duties and responsibilities include, but are not limited to, the following:

  • Support the Director of Operations with budgets, financial management, generating reports, and communications.
  • Provides additional administrative support.
  • Collaborates with researchers and clinicians to enhance the organization's reputation and visibility.
  • Other duties and special projects as assigned.

Required qualifications:

  • A bachelor's degree in a related field is required.
  • Must possess at least one (1) year of related experience.
  • Position requires in-person, onsite presence.
  • Knowledge of medical and research terminology.
  • Must be proficient in computer platforms, including MS Office Suite. Strong interpersonal skills for cross-team collaboration are required. Must have the highest level of discretion to handle confidential information.
  • Demonstrated ability to set priorities and work with diplomacy and efficiency in a high-demand, dynamic research environment. Must have a passion for excellent customer service and commitment to exceptional quality.
  • Strong interpersonal, written, and oral communication skills, along with attention to detail, are essential. Initiative and self-motivation are critical.

Preferred qualifications:

  • Prior experience in an academic, medical, or research institution is strongly preferred.

The Rockefeller University is an equal opportunity employer – veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Compensation Range: MinUSD $52,000.00/Yr. Compensation Range: MaxUSD $61,000.00/Yr.

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