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Human Resources Assistant

The Human Resources team at The Rockefeller University supports the University's academic and administrative communities through talent management, academic appointments, employee wellness and benefits, policy administration, employee relations, immigration, and other strategic HR initiatives. We are committed to delivering exceptional service and fostering an environment that supports our employees and the scientific community.

Reporting to the Director of Employment, the Human Resources Assistant provides broad administrative and operational support across multiple areas of Human Resources. This position is ideal for an early-career professional who is eager to learn, highly organized, and interested in developing a well-rounded career in human resources.

Responsibilities include, but are not limited to:

• Serve as a welcoming first point of contact for employees, students, applicants, and visitors, responding to inquiries and directing individuals to appropriate resources.
• Support onboarding activities and assist with the coordination of new hire processes.
• Perform a variety of administrative duties, including data entry, document preparation, record maintenance, and transactional processing.
• Collaborate with campus partners to facilitate employee updates and personnel changes. Maintain HR webpages, internal documents, tracking systems, departmental contact lists, and other resources to ensure information is current and accurate.
• Prepare and distribute employee communications, notifications, and mailings. Enter and maintain information in Oracle (HRIS), iCIMS (ATS), and other HR systems.
• Assist with temporary staff administration and support academic appointment processes in partnership with Academic Affairs and the HR team.
• Participate in special projects and provide support across HR functions as departmental priorities evolve. Maintain strict confidentiality and exercise sound judgment when handling sensitive information.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor's degree required. Exceptional attention to detail and organizational skills. Strong written and verbal communication skills.
• Professionalism, discretion, and sound judgment when handling confidential information. A proactive, customer-service-oriented approach and a willingness to take initiative.
• Flexibility and adaptability, with an eagerness to learn new concepts, systems, and responsibilities.
• Ability to manage multiple priorities in a fast-paced environment and follow through on assignments.
• Work effectively and collaboratively with individuals from diverse backgrounds and across all levels of the organization.

PREFERRED QUALIFICATIONS:

• At least one (1) year of human resources, administrative, customer service, internship, or related experience preferred.
• Proficiency with Microsoft Office applications; experience with Oracle E-Business Suite, iCIMS, or other HR systems is preferred.

The Rockefeller University is an equal opportunity employer – veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be determined by various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good-faith and reasonable estimate of the possible compensation range at the time of posting.

Compensation Range: MinUSD $53,000.00/Yr. Compensation Range: MaxUSD $58,000.00/Yr.