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Operations Administrative Assistant Jobs in Hailey, ID

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Operations Administrative Assistant information

See Hailey, ID salary details

$15

$25

$40

How much do operations administrative assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for operations administrative assistant in Hailey, ID is $25.59, according to ZipRecruiter salary data. Most workers in this role earn between $20.05 and $27.69 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What cities near Hailey, ID are hiring for Operations Administrative Assistant jobs?

Cities near Hailey, ID with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Hailey, ID as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $53,225 per year, or $25.6 per hour.

Admin & Sales Assistant

Viceroy Hotels and Resorts

Ketchum, ID

$18 - $23.25/hr

Full-time

Re-posted 6 days ago

Key responsibilities

  • Provide administrative support to the Executive Committee, including calendar management, meeting coordination, travel arrangements, document preparation, and project tracking.

  • Assist the Sales team with administrative tasks, reporting, database management, and client communication to support revenue goals.

  • Support revenue and reservations activities by assisting with reporting, forecasting, rate loading, inventory management, and maintaining reservation systems.

Job description

Viceroy Hotels & Resorts offers a fresh take on hospitality, centered on the richness of experiences and cultural connection. A leader in modern luxury, Viceroy is committed to creating unique, immersive experiences that allow guests to craft unforgettable narratives rooted in the authenticity of each destination. Viceroy’s portfolio of hotels and resorts can be found in a diverse array of breathtaking and inspiring locations including Los Cabos, Santa Monica, Chicago, Riviera Maya, Kopaonik, Snowmass, Washington D.C., St. Lucia, and Portugal’s Algarve, with a forthcoming resort in Sun Valley, Idaho slated to open in summer 2026. 


The property offers 73 guest rooms and 12 single-level penthouse residences, all with sweeping views of Idaho’s Rocky Mountains. Guests and owners will enjoy an elevated level of personalized service and an extensive amenity suite, including a 5,700-square-foot full-service spa, a 1,500-square-foot fitness center, six treatment rooms, an indoor thermal pool, cold plunge, sauna, and steam rooms. A state-of-the-art rooftop observatory and outdoor terrace bar will provide unobstructed access to the Central Idaho Dark Sky Reserve, the first designated preserve of its kind in the U.S. and one of only 12 globally.


Located at the southeast corner of Main Street and River Street East—the gateway to downtown Ketchum, Idaho—and just minutes from Bald Mountain’s River Run base, this exceptional property will debut as Sun Valley’s first luxury hotel and for-sale residence offering. As part of the Viceroy team, you’ll help bring our signature experiential hospitality to one of North America’s most iconic, year-round mountain destinations.
The Administrative & Sales Assistant serves as a key administrative resource for The Observatory Sun Valley leadership team, providing support to the Executive Committee while also assisting the Sales and Revenue departments with administrative, reporting, and coordination responsibilities.

This position helps ensure the efficient operation of the Executive Office through calendar management, meeting coordination, project tracking, document preparation, communication support, and administrative organization. In addition, the role supports sales and revenue initiatives through database management, reporting, group coordination, client communications, contract administration, and reservation-related functions.

The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced luxury hospitality environment. This individual must demonstrate professionalism, discretion, strong communication skills, and a willingness to support a variety of operational and strategic initiatives across the resort.


Administrative Support
  • Provide administrative support to the Executive Committee, including calendar management, meeting coordination, travel arrangements, document preparation, and project tracking.
  • Prepare presentations, reports, meeting materials, and executive correspondence.
  • Assist with ownership visits, VIP arrivals, residence owner communications, and special projects.
  • Maintain confidential files, records, contracts, and executive documents.
  • Support pre-opening initiatives, training logistics, vendor coordination, and operational projects.
  • Assist departments across the resort with administrative projects and communications as needed.
Sales & Client Support
  • Assist the Sales team in achieving revenue goals through administrative support, reporting, database management, and client communication.
  • Prepare proposals, contracts, customer correspondence, appreciation letters, and promotional materials.
  • Coordinate site inspections, client presentations, and property tours.
  • Maintain sales collateral, sales kits, and client records.
  • Assist with group business detailing, rooming lists, billing requirements, VIP arrangements, and event coordination.
  • Monitor group room blocks, pickup, cut-off dates, and group wash.
  • Support post-booking group coordination and communication with operating departments.
  • Build and maintain strong relationships with clients, travel advisors, wholesalers, and business partners.
Revenue & Reservations Support
  • Assist the Director of Revenue Management with reporting, forecasting, rate loading, inventory management, and distribution systems.
  • Run sales, pace, forecast, booking, inquiry, and production reports.
  • Maintain Delphi, PMS, and revenue management systems.
  • Manage group inventory and room block accuracy.
  • Assist with OTA parity checks and rate audits.
  • Build and maintain rate codes and reservations as required.
  • Upload STR data and assist with revenue reporting and analysis.
  • Monitor commissionable groups and process commission requests.
Administrative Operations
  • Process purchase orders, invoices, and special requests.
  • Answer phones, manage mail distribution, maintain filing systems, and coordinate office supplies.
  • Ensure operational issues are communicated through proper channels.
  • Attend meetings and training sessions as required.
  • Support the General Manager and Executive Committee with special projects and operational initiatives.

  • At least three years of progressive experience in a hotel or a related field required
  • High School diploma or equivalent required
  • College course work in related field helpful
  • Must possess computer skills, including, but not limited to, use of MS Word and Excel. Knowledge of Delphi and FOSSE a plus.
  • At least one year experience in MS Access, including Word, Excel, Power Point or Data Warehousing helpful
  • Experience in an Internet or Intranet environment helpful
  • Knowledge of Request For Proposal (RFP) process and/or Corporate Volume Accounts helpful
  • Experience with Budget, Expense, End of the Month, and Competitive Analysis Reports beneficial
  • Newmarket Sales & Catering Systems (Delphi) experience preferred
  • Fosse, Opera, Micros-Fidelio Property and Yield Management Systems experience preferred
  • RFP Publishers and Internet / Intranet Web Sites experience preferred
  • Knowledge of Accounting / Purchasing Programs Helpful (e.g. Image Now)
  • Crystal and Market Vision Report Writers (Delphi reports)
  • Long hours sometimes required.
  • Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
  • Maintain a warm and friendly demeanor at all times.
  • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
  • Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
  • Must be able to multitask and prioritize departmental functions to meet deadlines.
  • Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
  • Attend all hotel required meetings and trainings.
  • Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
  • Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
  • Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
  • Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
  • Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
  • Must be able to cross-train in other hotel related areas.
  • Must be able to maintain confidentiality of information.
  • Must be able to show initiative, including anticipating guest or operational needs.
  • Perform other duties as requested by management.

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