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Operations Administrative Assistant Jobs in DeKalb, IL

SDC CPAs LLC

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Administrative Assistant

Aurora, IL · On-site

$30K - $60K/yr

Administrative Assistant Part Administrative Professional. Part Air-Traffic Controller. Part ... Step into situations, solve problems, and keep operations running smoothly The Person Who Thrives ...

MSI Express, Inc.

Administrative Assistant I

Geneva, IL · On-site

$20 - $22/hr

As an Administrative Assistant, you will play a pivotal role in providing efficient administrative support to ensure smooth operations across multiple sites. Your strong organizational skills ...

MSI Express, Inc.

Administrative Assistant I

Geneva, IL · On-site

$20 - $22/hr

As an Administrative Assistant, you will play a pivotal role in providing efficient administrative support to ensure smooth operations across multiple sites. Your strong organizational skills ...

Aston Carter

Administrative Assistant

Rockford, IL · On-site

$20 - $22/hr

The position will work closely with teams across Operations, Customer Service, Training, and ... current. * Assist with special administrative projects and process improvement initiatives.

New

HR Manager

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Real Estate Administrative Assistant

Saint Charles, IL · On-site

$50K - $55K/yr

Real Estate Administrative Assistant $50,000-$55,000 + Full Benefits | Full-Time, Direct Hire If ... listing, client service, and operational side of real estate. What You'll Be Doing Your ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in DeKalb, IL

Operations Administrative Assistant information

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$13

$22

$36

How much do operations administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for operations administrative assistant in DeKalb, IL is $22.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $24.76 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in DeKalb, IL?

For Operations Administrative Assistant jobs in DeKalb, IL, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in DeKalb, IL look for?

The top searched job categories for Operations Administrative Assistant jobs in DeKalb, IL are:

What cities near DeKalb, IL are hiring for Operations Administrative Assistant jobs?

Cities near DeKalb, IL with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in DeKalb, IL as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $47,630 per year, or $22.9 per hour.

Administrative & Operations Assistant

Primary Staffing Inc

Saint Charles, IL • On-site

Other

Re-posted 8 days ago

Job description

Bilingual Administrative & Operations Assistant

We are looking for a bilingual Administrative & Operations Assistant (English and Spanish) to support key areas of our company. This role combines assisting suppliers and visitors with administrative and operational tasks, ensuring a well-organized and efficient work environment. We seek a proactive, organized individual with strong communication skills.

Responsibilities:

  • Greet and assist suppliers and visitors with professionalism and courtesy.
  • Support administrative tasks such as document management, emails, and reports.
  • Maintain a clean and organized workspace.
  • Coordinate the distribution of equipment and supplies, ensuring proper use.
  • Assist supervisors and the production team with operational tasks as needed.
  • Handle inquiries and facilitate communication between departments.

Requirements:

  • Fluency in English and Spanish.
  • Excellent communication and customer service skills.
  • Ability to organize and prioritize tasks in a dynamic environment.
  • Proactive attitude and willingness to support different areas.
  • Basic computer skills and knowledge of office tools.

If you are a bilingual, organized, and proactive professional looking to contribute to the efficiency of our company, we encourage you to apply and join our team!

Apply