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Operations Administrative Assistant Jobs in Beloit, WI

Wesley Willows

Administrative Assistant

Rockford, IL · On-site

Administrative Assistant $20.00-$21.00/hour| Full-time 7:30am - 4:00pm Location: Wesley Willows ... ensure smooth day-to-day operations What You'll Need: * High school graduate or equivalent ...

Wesley Willows

Administrative Assistant

Rockford, IL · On-site

$20 - $21/hr

Administrative Assistant $20.00-$21.00/hour| Full-time 7:30am - 4:00pm Location: Wesley Willows ... ensure smooth day-to-day operations What You'll Need: * High school graduate or equivalent ...

HENNIG INC

Operation Coordinator

Machesney Park, IL · On-site

Track key performance indicators (KPIs) and prepare performance reports. * Assist with scheduling ... in operations, manufacturing, project coordination, or administrative support * Reading Ability:

Hennig

Operation Coordinator

Machesney Park, IL · On-site

Track key performance indicators (KPIs) and prepare performance reports. * Assist with scheduling ... in operations, manufacturing, project coordination, or administrative support * Reading Ability:

Hennig Inc

Operation Coordinator

Machesney Park, IL · On-site

Track key performance indicators (KPIs) and prepare performance reports. * Assist with scheduling ... in operations, manufacturing, project coordination, or administrative support * Reading Ability:

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Beloit, WI

Operations Administrative Assistant information

See Beloit, WI salary details

$13

$22

$36

How much do operations administrative assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for operations administrative assistant in Beloit, WI is $22.82, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $24.66 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What job categories do people searching Operations Administrative Assistant jobs in Beloit, WI look for?

The top searched job categories for Operations Administrative Assistant jobs in Beloit, WI are:

What cities near Beloit, WI are hiring for Operations Administrative Assistant jobs?

Cities near Beloit, WI with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Beloit, WI as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $47,461 per year, or $22.8 per hour.

Administrative Assistant

Rockford, IL • On-site

Wesley Willows
Health Care and Social Assistance • 201 - 500 employees
Learn more about Wesley Willowsexternal

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 28 days ago

Job description

Administrative Assistant
$20.00-$21.00/hour| Full-time 7:30am - 4:00pm
Location: Wesley Willows | Rockford, IL

Make a difference in someone’s life every day.
Join the Wesley Willows family, where your work is more than a job—it's a fulfilling journey of personal and professional growth, guided by strong ethics and a commitment to compassionate service.

Why Join Us?

  • Make an Impact: This is your opportunity to make a difference in the lives of others!
  • Competitive Pay: $20.00-$21.00/hour
  • Schedule: Full-time, Monday–Friday, 7:30 am – 4:00 pm
  • Supportive Team: We value our team members just as much as the people we serve
  • Quick Hiring: Apply today and hear back within 48 hours

What You'll Do:

  • Coordinate and manage all administrative functions within the Maintenance Department
  • Organize and direct departmental activities, maintain accurate records, and compile reports
  • Manage inventory and supplies and ensure effective communication with staff, residents, and contractors
  • Answer phones, address resident concerns, and assist with employee orientation and annual safety training
  • Support the Director of Facilities and Grounds with special projects
  • Uphold departmental policies, promote a positive work environment, and ensure smooth day-to-day operations

What You'll Need:

  • High school graduate or equivalent (required)
  • Minimum one year of administrative/clerk experience with heavy work order processing (required)
  • Computer literacy and proven interpersonal communication skills, both verbal and written (required)
  • Valid driver’s license with a clean MVR (motor vehicle record) (required)

Benefits Available to You:

  • Financial Wellness Perks: Access earned wages before payday through ZayZoon, plus tools and resources to support your financial wellbeing.
  • Medical, Dental, and Vision Insurance
  • Flexible Spending Accounts
  • 403(b) Retirement Plan with Employer Match
  • Life/AD&D Insurance
  • Short- and Long-Term Disability
  • Accident, Critical Illness, and Hospital Indemnity Insurance
  • Mail Order Pharmacy
  • Telemedicine Services
  • Wellness Programs
  • Employee Assistance Program

To apply, please complete the required questionnaire. We accept applications on a rolling basis.

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants for this position must be able to produce a negative drug test. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.

Our Commitment to Health & Safety The wellbeing of our residents and team members is our top priority. To help keep everyone safe, we ask all team members to receive a yearly flu shot (with medical and religious exemptions available), While we do not require the COVID-19 vaccine for employment, we do collect vaccination status in accordance with health guidelines. This helps us keep our community informed, safe, and prepared. Candidates must also complete a QuantiFERON Gold TB Blood Test as part of their pre-hire drug screen and physical.

Due to the safety-sensitive nature of skilled nursing services and participation in Medicare and Medicaid programs, employment is contingent upon successful completion of:

  • Illinois Health Care Worker Background Check Act Screening
  • National, State, County Criminal Background Checks
  • Federal and state exclusion screening (OIG/Medicare/Medicaid)
  • Pre-employment drug screening (including marijuana)
  • Verification of work authorization
  • Applicable registry verification (CNA. Nurse)
  • Motor vehicle record view for positions requiring driving

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