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Operations Administrative Assistant Jobs in Massachusetts

Roessel Joy

Administrative Assistant

Woburn, MA · On-site

$19.75 - $26.50/hr

Administrative Assistant A growing manufacturing company is seeking a dependable and detail ... This is a temp-to-hire opportunity supporting daily office operations, purchasing activities, and ...

Robert Half

Administrative Assistant

Westfield, MA · On-site

$16.15 - $18.70/hr

Our client in Westfield, Massachusetts is seeking a Contract Administrative Assistant to support daily office operations and provide high-level administrative support to the team. This is an ...

Robert Half

Administrative Assistant

Amherst, MA · On-site

$16.15 - $18.70/hr

... to help keep operations running smoothly. Based on general knowledge. Key Responsibilities ... Previous administrative assistant, office support, or related experience preferred * Strong verbal ...

Vertisystem Inc

Administrative Assistant

Boston, MA · On-site

$19.50 - $26.25/hr

Administrative Operations: * Perform word processing and data entry tasks * File, scan, copy, and redact legal documents as needed * Assist with scheduling and calendar management Qualifications:

Pyramid Healthcare

Administrative Assistant

Concord, MA

$20 - $23/hr

Administrative Assistant - SUD Treatment Location: Concord, MA Pay Rate: $20-$23 per hour (based on ... This role provides essential administrative support to clinical and operational teams through ...

KabaFusion

Administrative Assistant

Shrewsbury, MA · On-site

$22 - $26/hr

Maintain inventory of office supplies and ensure office equipment is operational * Arrange meetings, conferences, and travel arrangements for executives What you bring as an Administrative Assistant:

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Operations Administrative Assistant information

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How much do operations administrative assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for operations administrative assistant in Massachusetts is $25.48, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $27.55 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Massachusetts? For Operations Administrative Assistant jobs in Massachusetts, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Massachusetts look for? The top searched job categories for Operations Administrative Assistant jobs in Massachusetts are:
What cities in Massachusetts are hiring for Operations Administrative Assistant jobs? Cities in Massachusetts with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Seasonal, Operations Administrative Assistant

Seasonal, Operations Administrative Assistant

H&R Block

Saugus, MA • On-site

Full-time

Retirement

Posted 19 days ago

Job description

Our Company
We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block!
What you'll do...
As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations.
Day to day you'll...
  • Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices
  • Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment
  • Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed
  • Communicate with DOC/DGM/Field Associates around Administrative Support Tasks
  • Source vendors for local facility tickets and set up with approved payment process
  • Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval
  • Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems
  • Attend training related to the effective and efficient performance of job duties
  • Other duties as assigned by the DOC or in partnership with the CSM

What you'll bring to the team...
Education:
  • High school diploma or equivalent
Work Experience:
  • Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress
  • Ability To Work Independently With Minimal Supervision
  • Customer Service Experience
  • Demonstrated Decision Making, Analytical, And Problem-Solving Skills
  • Demonstrated Organization, Prioritization, And Project Coordination Skills
  • Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates
  • Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities
  • Experience Working With Windows Environment
  • Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools

It would be even better if you also had...
Work Experience:
  • 1-3 years administrative experience

Why work for us
Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being.
Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com.
Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law.
Pay Range Information
The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan.
Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit.
Pay Range
$17.64 - $26.49/Hr.

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