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Operations Administration Jobs in Vancouver, BC (NOW HIRING)

Targeted Talent

General Manager

Vancouver, BC

What you bring to the organization: - Previous experience in retail operations, administration, ecommerce and logistics, is highly valued. - Showcase strong leadership, sales and team management ...

Targeted Talent

General Manager

Burnaby, BC

What you bring to the organization: - Previous experience in retail operations, administration, ecommerce and logistics, is highly valued. - Showcase strong leadership, sales and team management ...

Targeted Talent

General Manager

Burnaby, BC

What you bring to the organization: - Previous experience in retail operations, administration, ecommerce and logistics, is highly valued. - Showcase strong leadership, sales and team management ...

Targeted Talent

General Manager

Vancouver, BC · On-site

What you bring to the organization: - Previous experience in retail operations, administration, ecommerce and logistics, is highly valued. - Showcase strong leadership, sales and team management ...

Ritchie Bros.

IT Operations Analyst

Burnaby, BC · On-site

This role is responsible for the day-to-day operation, administration, and continuous improvement of our cloud-based telephony, unified communications, contact center, conferencing, and mobility ...

WhiteWater

D365 F&O Functional Analyst

Richmond, BC · On-site

Platform operations & administration * Day-to-day administration of D365 F&O including security, role management, licensing and environment health * Help coordinate the two Microsoft release-wave ...

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Operations Administration information

What is operations administration?

Operations Administration refers to the management and coordination of an organization's day-to-day activities to ensure efficient and effective business operations. This role typically involves overseeing administrative processes, streamlining workflows, maintaining records, and supporting various departments. Professionals in operations administration help ensure that businesses run smoothly by implementing policies, managing resources, and facilitating communication between teams. Their work is essential for improving productivity and maintaining organizational standards.

How does an operations administration professional typically interact with other departments within an organization?

Professionals in Operations Administration regularly collaborate with various departments such as finance, human resources, and logistics to ensure smooth business processes. They often bridge communication gaps by coordinating schedules, managing documentation, and facilitating the flow of information between teams. This cross-functional interaction not only helps identify operational inefficiencies but also supports the implementation of process improvements. Building strong working relationships with colleagues across departments is key to success in this role.

What are the key skills and qualifications needed to thrive as an operations administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational abilities, attention to detail, and proficiency in business administration, often supported by a relevant degree or experience. Familiarity with office management software like Microsoft Office Suite, ERP systems, and sometimes certifications such as CAP or PMP are commonly required. Excellent communication, problem-solving, and multitasking skills help you effectively coordinate tasks and support cross-functional teams. These competencies are crucial for ensuring seamless business operations, efficiency, and the smooth handling of daily administrative functions.

What is the difference between Operations Administration vs Office Coordinator?

AspectOperations AdministrationOffice Coordinator
Required CredentialsTypically a high school diploma or associate degree; some roles prefer administrative or business certificationsHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentOffice settings, often in corporate or industrial environmentsOffice environments, supporting daily administrative tasks
Employer & Industry UsageUsed across various industries including manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, and educational institutions
Search & Comparison IntentPeople comparing administrative roles with operational oversightIndividuals seeking administrative support or entry-level office roles

Operations Administration involves managing broader operational processes, including logistics, compliance, and strategic planning, while Office Coordinators focus on daily administrative tasks like scheduling, correspondence, and office support. Both roles are essential in maintaining efficient office functions but differ in scope and responsibilities.

Is operations administration a high paying job?

Operations administration roles can offer competitive salaries, especially with experience, certifications, and in larger organizations. Salaries vary based on industry, location, and level of responsibility, but they generally provide a stable income with opportunities for advancement.

What are 5 careers in operations administration?

Five careers in operations administration include operations manager, supply chain coordinator, office administrator, project coordinator, and facilities manager. These roles involve overseeing daily business functions, managing resources, and improving efficiency, often requiring skills in organization, communication, and use of management software. They are common in various industries such as manufacturing, healthcare, and retail.

What does an operations administrator do?

An operations administrator manages daily business functions, coordinates workflows, and ensures efficient operations within an organization. They handle tasks such as scheduling, record-keeping, and communication between departments, often using tools like spreadsheets and management software. Strong organizational and communication skills are essential for this role.

What are the most commonly searched types of Operations Administration jobs in Vancouver, BC?

The most popular types of Operations Administration jobs in Vancouver, BC are:

What cities near Vancouver, BC are hiring for Operations Administration jobs?

Cities near Vancouver, BC with the most Operations Administration job openings:

Operations Administration jobs near you
Infographic showing various Operations Administration job openings in Vancouver, BC as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Operations & Administration Specialist

Sacred Waters Developments

Vancouver, BC • On-site

Full-time

Re-posted yesterday

Job description


Operations & Administration Specialist
Position: Full-time, 40 hours/week, Hybrid
Reports to: Director, Operations
Location: Metro Vancouver, BC
Job Family/Career Level: Professional / P2
About Sacred Waters
Sacred Waters Developments Ltd (SWD) is an economic development company jointly owned by the Katzie, Kwantlen and Semiahmoo (KKS) Nations, with a broad mandate to foster economic and social growth opportunities in the Nations’ shared traditional territories. SWD is dedicated to delivering these opportunities through values-aligned partnerships and an approach to project delivery that honours the rich culture and stewardship practices of our shareholder Nations. 
SWD was operationalized by the KKS Nations in early 2023 and has since evolved into a multifunctional corporation with increasingly diversifying revenue streams. As a primary function, our team is working collaboratively with the KKS Nations and external partners to explore land and real estate development opportunities within the shared traditional territories. This includes the pursuit of real estate development projects that SWD is anticipated to own, develop and operate on behalf of the KKS Nations. Additionally, SWD is also in the process of building out a range of consulting-type services. Currently, we provide development consulting for projects led by values-aligned partners, and our service offerings are continuing to expand to include real estate advisory, planning, engagement, sustainability, and more.
The overarching goal of SWD is to be a leader in Indigenous economic development by fostering sustainable, intergenerational prosperity, expanding upon economic opportunities that arise, while remaining committed to advancing cultural awareness and land preservation.
The Role:
We are seeking a highly organized, proactive, and collaborative Operations & Administration Specialist to support executive administration, board coordination, operational tracking, and corporate services activities across the organization.
In addition to providing executive and Board support, the Operations & Administration Specialist serves as a key coordination resource for SWD by supporting communication, planning, meeting coordination, strategic goals tracking, project administration, and operational processes. This role helps improve organizational effectiveness, accountability, collaboration, and execution across SWD.
The successful candidate will thrive in a dynamic environment, demonstrate strong judgment and discretion, and effectively manage multiple priorities while maintaining a high level of professionalism, confidentiality, and attention to detail. This individual must be comfortable supporting executive priorities, Board administration, organizational initiatives, and cross-functional coordination across the Senior Leadership Team.
Key Responsibilities:
CEO Support
  • Manage the CEO's calendar, scheduling, meeting coordination, travel arrangements, and expense reporting
  • Prepare briefing materials, presentations, agendas, reports, and meeting summaries
  • Support the CEO in preparing for meetings with partners, Nations, consultants, government representatives, and other shareholders
  • Coordinate communications, correspondence, and follow-up actions on behalf of the CEO
  • Monitor and track organizational priorities, strategic goals, action items, deadlines, and deliverables to support leadership accountability and execution.
  • Maintain confidentiality and exercise sound judgment when handling sensitive information
  • Anticipate administrative needs and proactively support the effectiveness and efficiency of the CEO's office
  • Provide additional administrative support and special project coordination as required
Board of Directors Support
  • Coordinate all Board and Committee meetings, including scheduling, logistics, agenda preparation, meeting materials, minute-taking, and follow-up activities
  • Prepare, compile, and distribute Board packages and governance documentation
  • Maintain Board records, resolutions, action logs, governance calendars, and corporate documentation
  • Coordinate communication between Board members, leadership, and external advisors as required. Support the administration of governance processes, annual planning activities, and Board-related compliance requirements
  • Ensure confidential Board information is managed with the highest degree of professionalism and discretion

Operations and Organizational Coordination
  • Maintain organizational tracking systems related to opportunities, proposals, strategic initiatives, and key projects
  • Coordinate leadership meetings and support the tracking of decisions, commitments, and action items
  • Support the implementation and ongoing administration of organizational processes, workflows, and reporting practices
  • Assist with maintaining relationship management records, stakeholder contact databases, and organizational documentation
  • Coordinate internal communications and information sharing to support alignment and accountability across the organization
  • Prepare reports, presentations, dashboards, and meeting materials to support organizational planning and decision-making
  • Support cross-functional initiatives and organizational priorities by coordinating activities, timelines, and deliverables
  • Identify opportunities to improve administrative processes, systems, and operational effectiveness.

Corporate Services and Administration
  • Lead general office administration, facilities, workplace corporate services, and vendor relationships
  • Lead procurement of office supplies, equipment, technology, and administrative services
  • Support onboarding, offboarding, employee milestone tracking, and employee experience initiatives
  • Lead coordination of corporate (internal & external) events, leadership meetings, board dinners, staff gatherings, and organizational activities. Coordinate virtual and in-person events with a high level of professionalism and attention to detail
  • Manage event logistics including venue sourcing, catering, travel coordination, agendas, materials, and communications
  • Maintain organizational records, filing systems, policies, procedures, and administrative documentation
  • Provide reception and administrative coverage support
  • Collaborate with the Operations and Administration team to ensure efficient delivery of administrative services across the organization
  • Support compliance with organizational policies, procedures, and health and safety requirements
  • Perform other related duties and special assignments as required

Leadership Team and Project Support
  • Provide administrative and coordination support to the Senior Leadership Team, including meeting scheduling, travel coordination, expense submission, presentation preparation, and project administration
  • Assist leaders with planning, tracking, and executing departmental initiatives and priorities
  • Support the preparation of reports, proposals, presentations, and stakeholder materials
  • Coordinate information requests, meeting follow-up actions, and project-related activities across departments
  • Provide support for special projects and strategic initiatives as assigned
  • Facilitate collaboration and communication among leadership team members and key stakeholders
  • Serve as a culture ambassador and trusted resource across the organization
  • Act as a key point of contact for internal shareholders on operations & administration matters

Our Values & Culture
  • Model integrity, accountability, and relationship-based leadership
  • Embed Indigenous values, respect, engagement, and cultural safety into organizational practices and decision-making
  • Promote collaboration, transparency, open/honest communication, conflict resolution, and continuous improvement across the organization
  • Support ongoing staff training and development initiatives
  • Support reconciliation and community-focused outcomes through operational leadership

Qualifications:
Education & Experience
  • 5+ years of progressively responsible experience in executive administration, operations coordination, project coordination, governance support, office administration, or a related role
  • Experience supporting senior leaders, Boards, Committees, or governance-related processes is considered an asset Experience working with Indigenous organizations, governments, economic development entities, or community-focused organizations is considered an asset
  • Experience coordinating multiple priorities, projects, shareholders, and competing deadlines in a dynamic and evolving environment
  • Experience preparing meeting materials, Board packages, presentations, reports, correspondence, and confidential documentation
  • Experience maintaining tracking systems, action logs, project plans, dashboards, or operational reporting tools
  • Experience planning corporate events, leadership meetings, and organizational initiatives
  • Experience supporting office administration, facilities coordination, procurement, vendor management, and corporate services activities
  • Advanced proficiency with Microsoft Office suite, virtual meeting platforms, and experience using collaboration, project management, and document management systems
  • Ability to work independently, exercise sound judgment, and manage competing priorities with minimal supervision
  • Demonstrated professionalism, discretion, confidentiality, and the ability to build effective working relationships with leaders, Board members, partners, consultants, and external stakeholders

Skills & Competencies
  • Highly organized with exceptional attention to detail and follow-through
  • Strong planning, coordination, and time management skills with the ability to manage multiple priorities simultaneously Excellent written, verbal, and interpersonal communication skills
  • Proactive, resourceful, and solutions-focused with strong problem-solving abilities
  • Sound judgment and the ability to handle sensitive and confidential information with discretion Collaborative and relationship-focused, with the ability to work effectively across departments and with diverse stakeholders
  • Adaptable and resilient, with the ability to respond effectively to changing priorities and organizational needs
  • Strong critical-thinking and organizational coordination abilities
  • Demonstrates integrity, accountability, respect, and cultural awareness in all interactions Service-oriented with a commitment to professionalism, responsiveness, and continuous improvement
  • Commitment to supporting Indigenous values, relationship-building, reconciliation, and community-focused outcomes