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Operations Administration Manager Jobs in Vancouver, BC

FIC

Group Administration Manager

Vancouver, BC · On-site

$100K - $115K/yr

Summary We are currently recruiting on behalf of an external partner for a Group Administration Manager to work closely in an executive and operational support capacity. You will perform a wide ...

AbCellera

Payroll Administration Manager

Vancouver, BC

CA$96K - CA$120K/yr

As our Payroll Administration Manager, you'll own a multi-jurisdictional payroll and equity ... If you thrive on accuracy and believe that great compensation operations are the backbone of a ...

Ubc

Financial Analyst

Vancouver, BC · On-site

CA$6.1K - CA$8.8K/mo

The Financial Analyst supports the financial management and administration of the Centre ... Errors in financial operations may also lead to audit issues and incorrect payments, causing ...

Targeted Talent

General Manager

Vancouver, BC · On-site

What you bring to the organization: - Previous experience in retail operations, administration, ecommerce and logistics, is highly valued. - Showcase strong leadership, sales and team management ...

Targeted Talent

General Manager

Burnaby, BC · On-site

What you bring to the organization: - Previous experience in retail operations, administration, ecommerce and logistics, is highly valued. - Showcase strong leadership, sales and team management ...

Targeted Talent

General Manager

Burnaby, BC · On-site

What you bring to the organization: - Previous experience in retail operations, administration, ecommerce and logistics, is highly valued. - Showcase strong leadership, sales and team management ...

Targeted Talent

General Manager

Vancouver, BC · On-site

What you bring to the organization: - Previous experience in retail operations, administration, ecommerce and logistics, is highly valued. - Showcase strong leadership, sales and team management ...

Targeted Talent

Operations Manager

Burnaby, BC

Bachelor's degree in Business Administration, Supply Chain Management, or combination of experience and education. * Proven experience in operations management roles with a focus on ecommerce, ...

Targeted Talent

Operations Manager

Burnaby, BC

Bachelor's degree in Business Administration, Supply Chain Management, or combination of experience and education. * Proven experience in operations management roles with a focus on ecommerce, ...

Ubc

Manager, Research Operations

Vancouver, BC · On-site

CA$7.1K - CA$10K/mo

Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level B Job Title Manager, Research Operations Department Research Programs & Administration | Office of Research ...

Clark Builders

Manager, Operations

Vancouver, BC

CA$100K - CA$130K/yr

The Manager, Operations is responsible for overseeing and enhancing business operations to drive ... administration. * Analyze local market conditions to identify current and future sales ...

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All JobsOperations Administration JobsOperations Administration Manager JobsOperations Administration Manager Jobs in Vancouver, BC

Operations Administration Manager information

What does an operations administration manager do?

An Operations Administration Manager oversees the administrative and operational functions of an organization to ensure efficiency and compliance with company policies. They coordinate between different departments, manage administrative staff, and implement procedures that streamline workflows. Their responsibilities often include budgeting, reporting, and supporting senior management in strategic planning. This role is crucial for maintaining smooth day-to-day operations and supporting organizational goals.

What are the key skills and qualifications needed to thrive as an operations administration manager, and why are they important?

To thrive as an Operations Administration Manager, you need strong organizational, analytical, and leadership skills, often supported by a degree in business administration or a related field. Familiarity with ERP systems, project management tools, and proficiency in Microsoft Office Suite are typically required, along with certifications such as PMP or Six Sigma being advantageous. Exceptional communication, problem-solving abilities, and adaptability are crucial soft skills for collaborating with cross-functional teams and managing change. These competencies ensure efficient operations, effective process improvements, and the achievement of organizational goals.

What are some common challenges faced by operations administration managers, and how can they overcome them?

Operations Administration Managers often navigate challenges such as streamlining processes across departments, balancing resource allocation, and adapting to rapidly changing business priorities. To overcome these hurdles, effective communication with cross-functional teams, implementing robust workflow systems, and staying proactive in identifying potential bottlenecks are crucial. Building strong relationships with both leadership and frontline staff also helps ensure alignment and fosters a collaborative environment for continuous improvement.

What is the difference between Operations Administration Manager vs Operations Supervisor?

AspectOperations Administration ManagerOperations Supervisor
CredentialsBachelor's degree in Business, Management, or related field; certifications like PMP or Six Sigma beneficialHigh school diploma or associate degree; relevant certifications optional
Work EnvironmentOffice setting, overseeing multiple departments or teamsOn-site, direct supervision of operational staff
Employer & Industry UsageCommon in corporate, manufacturing, and logistics sectorsFound in retail, manufacturing, and service industries
Search & Comparison IntentUnderstanding managerial roles, responsibilities, and qualificationsLooking for supervisory duties, daily operations management

The Operations Administration Manager typically holds a higher-level, strategic role overseeing multiple teams and processes, requiring more advanced credentials. The Operations Supervisor focuses on direct supervision of staff and daily operational tasks. Both roles are essential in operational management but differ in scope and responsibilities.

How much is an operations administration manager paid?

The average salary for an operations administration manager typically ranges from $60,000 to $100,000 annually, depending on experience, industry, and location. Salaries may also include benefits such as bonuses, health insurance, and retirement plans, and the role often requires strong organizational and leadership skills.

Is operations administration manager a high paying job?

Operations Administration Managers typically earn salaries that are above average for administrative roles, with pay varying based on industry, experience, and location. They often receive additional benefits and may have opportunities for bonuses or incentives, reflecting the managerial level of the position.

What are the most commonly searched types of Operations Administration jobs in Vancouver, BC?

The most popular types of Operations Administration jobs in Vancouver, BC are:

What cities near Vancouver, BC are hiring for Operations Administration Manager jobs?

Cities near Vancouver, BC with the most Operations Administration Manager job openings:

Operations Administration Manager jobs near you
Infographic showing various Operations Administration Manager job openings in Vancouver, BC as of June 2026, with employment types broken down into 1% As Needed, 63% Full Time, 32% Part Time, 2% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Operations & Administration Specialist

Vancouver, BC • On-site

Sacred Waters Developments
See more jobs at Sacred Waters Developmentsexternal

Full-time

Re-posted yesterday

Job description


Operations & Administration Specialist
Position: Full-time, 40 hours/week, Hybrid
Reports to: Director, Operations
Location: Metro Vancouver, BC
Job Family/Career Level: Professional / P2
About Sacred Waters
Sacred Waters Developments Ltd (SWD) is an economic development company jointly owned by the Katzie, Kwantlen and Semiahmoo (KKS) Nations, with a broad mandate to foster economic and social growth opportunities in the Nations’ shared traditional territories. SWD is dedicated to delivering these opportunities through values-aligned partnerships and an approach to project delivery that honours the rich culture and stewardship practices of our shareholder Nations. 
SWD was operationalized by the KKS Nations in early 2023 and has since evolved into a multifunctional corporation with increasingly diversifying revenue streams. As a primary function, our team is working collaboratively with the KKS Nations and external partners to explore land and real estate development opportunities within the shared traditional territories. This includes the pursuit of real estate development projects that SWD is anticipated to own, develop and operate on behalf of the KKS Nations. Additionally, SWD is also in the process of building out a range of consulting-type services. Currently, we provide development consulting for projects led by values-aligned partners, and our service offerings are continuing to expand to include real estate advisory, planning, engagement, sustainability, and more.
The overarching goal of SWD is to be a leader in Indigenous economic development by fostering sustainable, intergenerational prosperity, expanding upon economic opportunities that arise, while remaining committed to advancing cultural awareness and land preservation.
The Role:
We are seeking a highly organized, proactive, and collaborative Operations & Administration Specialist to support executive administration, board coordination, operational tracking, and corporate services activities across the organization.
In addition to providing executive and Board support, the Operations & Administration Specialist serves as a key coordination resource for SWD by supporting communication, planning, meeting coordination, strategic goals tracking, project administration, and operational processes. This role helps improve organizational effectiveness, accountability, collaboration, and execution across SWD.
The successful candidate will thrive in a dynamic environment, demonstrate strong judgment and discretion, and effectively manage multiple priorities while maintaining a high level of professionalism, confidentiality, and attention to detail. This individual must be comfortable supporting executive priorities, Board administration, organizational initiatives, and cross-functional coordination across the Senior Leadership Team.
Key Responsibilities:
CEO Support
  • Manage the CEO's calendar, scheduling, meeting coordination, travel arrangements, and expense reporting
  • Prepare briefing materials, presentations, agendas, reports, and meeting summaries
  • Support the CEO in preparing for meetings with partners, Nations, consultants, government representatives, and other shareholders
  • Coordinate communications, correspondence, and follow-up actions on behalf of the CEO
  • Monitor and track organizational priorities, strategic goals, action items, deadlines, and deliverables to support leadership accountability and execution.
  • Maintain confidentiality and exercise sound judgment when handling sensitive information
  • Anticipate administrative needs and proactively support the effectiveness and efficiency of the CEO's office
  • Provide additional administrative support and special project coordination as required
Board of Directors Support
  • Coordinate all Board and Committee meetings, including scheduling, logistics, agenda preparation, meeting materials, minute-taking, and follow-up activities
  • Prepare, compile, and distribute Board packages and governance documentation
  • Maintain Board records, resolutions, action logs, governance calendars, and corporate documentation
  • Coordinate communication between Board members, leadership, and external advisors as required. Support the administration of governance processes, annual planning activities, and Board-related compliance requirements
  • Ensure confidential Board information is managed with the highest degree of professionalism and discretion

Operations and Organizational Coordination
  • Maintain organizational tracking systems related to opportunities, proposals, strategic initiatives, and key projects
  • Coordinate leadership meetings and support the tracking of decisions, commitments, and action items
  • Support the implementation and ongoing administration of organizational processes, workflows, and reporting practices
  • Assist with maintaining relationship management records, stakeholder contact databases, and organizational documentation
  • Coordinate internal communications and information sharing to support alignment and accountability across the organization
  • Prepare reports, presentations, dashboards, and meeting materials to support organizational planning and decision-making
  • Support cross-functional initiatives and organizational priorities by coordinating activities, timelines, and deliverables
  • Identify opportunities to improve administrative processes, systems, and operational effectiveness.

Corporate Services and Administration
  • Lead general office administration, facilities, workplace corporate services, and vendor relationships
  • Lead procurement of office supplies, equipment, technology, and administrative services
  • Support onboarding, offboarding, employee milestone tracking, and employee experience initiatives
  • Lead coordination of corporate (internal & external) events, leadership meetings, board dinners, staff gatherings, and organizational activities. Coordinate virtual and in-person events with a high level of professionalism and attention to detail
  • Manage event logistics including venue sourcing, catering, travel coordination, agendas, materials, and communications
  • Maintain organizational records, filing systems, policies, procedures, and administrative documentation
  • Provide reception and administrative coverage support
  • Collaborate with the Operations and Administration team to ensure efficient delivery of administrative services across the organization
  • Support compliance with organizational policies, procedures, and health and safety requirements
  • Perform other related duties and special assignments as required

Leadership Team and Project Support
  • Provide administrative and coordination support to the Senior Leadership Team, including meeting scheduling, travel coordination, expense submission, presentation preparation, and project administration
  • Assist leaders with planning, tracking, and executing departmental initiatives and priorities
  • Support the preparation of reports, proposals, presentations, and stakeholder materials
  • Coordinate information requests, meeting follow-up actions, and project-related activities across departments
  • Provide support for special projects and strategic initiatives as assigned
  • Facilitate collaboration and communication among leadership team members and key stakeholders
  • Serve as a culture ambassador and trusted resource across the organization
  • Act as a key point of contact for internal shareholders on operations & administration matters

Our Values & Culture
  • Model integrity, accountability, and relationship-based leadership
  • Embed Indigenous values, respect, engagement, and cultural safety into organizational practices and decision-making
  • Promote collaboration, transparency, open/honest communication, conflict resolution, and continuous improvement across the organization
  • Support ongoing staff training and development initiatives
  • Support reconciliation and community-focused outcomes through operational leadership

Qualifications:
Education & Experience
  • 5+ years of progressively responsible experience in executive administration, operations coordination, project coordination, governance support, office administration, or a related role
  • Experience supporting senior leaders, Boards, Committees, or governance-related processes is considered an asset Experience working with Indigenous organizations, governments, economic development entities, or community-focused organizations is considered an asset
  • Experience coordinating multiple priorities, projects, shareholders, and competing deadlines in a dynamic and evolving environment
  • Experience preparing meeting materials, Board packages, presentations, reports, correspondence, and confidential documentation
  • Experience maintaining tracking systems, action logs, project plans, dashboards, or operational reporting tools
  • Experience planning corporate events, leadership meetings, and organizational initiatives
  • Experience supporting office administration, facilities coordination, procurement, vendor management, and corporate services activities
  • Advanced proficiency with Microsoft Office suite, virtual meeting platforms, and experience using collaboration, project management, and document management systems
  • Ability to work independently, exercise sound judgment, and manage competing priorities with minimal supervision
  • Demonstrated professionalism, discretion, confidentiality, and the ability to build effective working relationships with leaders, Board members, partners, consultants, and external stakeholders

Skills & Competencies
  • Highly organized with exceptional attention to detail and follow-through
  • Strong planning, coordination, and time management skills with the ability to manage multiple priorities simultaneously Excellent written, verbal, and interpersonal communication skills
  • Proactive, resourceful, and solutions-focused with strong problem-solving abilities
  • Sound judgment and the ability to handle sensitive and confidential information with discretion Collaborative and relationship-focused, with the ability to work effectively across departments and with diverse stakeholders
  • Adaptable and resilient, with the ability to respond effectively to changing priorities and organizational needs
  • Strong critical-thinking and organizational coordination abilities
  • Demonstrates integrity, accountability, respect, and cultural awareness in all interactions Service-oriented with a commitment to professionalism, responsiveness, and continuous improvement
  • Commitment to supporting Indigenous values, relationship-building, reconciliation, and community-focused outcomes