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Operations Administration Jobs in Rochester, NY (NOW HIRING)

Lthc

Director, CRM Strategy & Operations

Rochester, NY · On-site

This role serves as the product owner and operational leader for CRM strategy, administration, business process enablement, release management, user adoption, platform governance, and ongoing ...

New

ACRT Pacific, LLC.

Operations Manager

Rochester, NY · On-site

$95K/yr

Bachelor's Degree in Operations Management or Business Administration * Experience: 5 years of experience in operations management or supervisory role. At least 1 year of experience in budget ...

New

ACRT

Operations Manager

Rochester, NY · On-site

$95K/yr

Bachelor's Degree in Operations Management or Business Administration * Experience: 5 years of experience in operations management or supervisory role. At least 1 year of experience in budget ...

New

ACRT

Operations Manager

Rochester, NY · On-site

$95K/yr

Bachelor's Degree in Operations Management or Business Administration * Experience: 5 years of experience in operations management or supervisory role. At least 1 year of experience in budget ...

New

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All JobsOperations Administration JobsOperations Administration Jobs in Rochester, NY

Operations Administration information

See Rochester, NY salary details

$13

$29

$62

How much do operations administration jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for operations administration in Rochester, NY is $29.05, according to ZipRecruiter salary data. Most workers in this role earn between $19.66 and $31.78 per hour, depending on experience, location, and employer.

What is operations administration?

Operations Administration refers to the management and coordination of an organization's day-to-day activities to ensure efficient and effective business operations. This role typically involves overseeing administrative processes, streamlining workflows, maintaining records, and supporting various departments. Professionals in operations administration help ensure that businesses run smoothly by implementing policies, managing resources, and facilitating communication between teams. Their work is essential for improving productivity and maintaining organizational standards.

How does an operations administration professional typically interact with other departments within an organization?

Professionals in Operations Administration regularly collaborate with various departments such as finance, human resources, and logistics to ensure smooth business processes. They often bridge communication gaps by coordinating schedules, managing documentation, and facilitating the flow of information between teams. This cross-functional interaction not only helps identify operational inefficiencies but also supports the implementation of process improvements. Building strong working relationships with colleagues across departments is key to success in this role.

What are the key skills and qualifications needed to thrive as an operations administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational abilities, attention to detail, and proficiency in business administration, often supported by a relevant degree or experience. Familiarity with office management software like Microsoft Office Suite, ERP systems, and sometimes certifications such as CAP or PMP are commonly required. Excellent communication, problem-solving, and multitasking skills help you effectively coordinate tasks and support cross-functional teams. These competencies are crucial for ensuring seamless business operations, efficiency, and the smooth handling of daily administrative functions.

What is the difference between Operations Administration vs Office Coordinator?

AspectOperations AdministrationOffice Coordinator
Required CredentialsTypically a high school diploma or associate degree; some roles prefer administrative or business certificationsHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentOffice settings, often in corporate or industrial environmentsOffice environments, supporting daily administrative tasks
Employer & Industry UsageUsed across various industries including manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, and educational institutions
Search & Comparison IntentPeople comparing administrative roles with operational oversightIndividuals seeking administrative support or entry-level office roles

Operations Administration involves managing broader operational processes, including logistics, compliance, and strategic planning, while Office Coordinators focus on daily administrative tasks like scheduling, correspondence, and office support. Both roles are essential in maintaining efficient office functions but differ in scope and responsibilities.

Is operations administration a high paying job?

Operations administration roles can offer competitive salaries, especially with experience, certifications, and in larger organizations. Salaries vary based on industry, location, and level of responsibility, but they generally provide a stable income with opportunities for advancement.

What are 5 careers in operations administration?

Five careers in operations administration include operations manager, supply chain coordinator, office administrator, project coordinator, and facilities manager. These roles involve overseeing daily business functions, managing resources, and improving efficiency, often requiring skills in organization, communication, and use of management software. They are common in various industries such as manufacturing, healthcare, and retail.

What does an operations administrator do?

An operations administrator manages daily business functions, coordinates workflows, and ensures efficient operations within an organization. They handle tasks such as scheduling, record-keeping, and communication between departments, often using tools like spreadsheets and management software. Strong organizational and communication skills are essential for this role.

What cities near Rochester, NY are hiring for Operations Administration jobs?

Cities near Rochester, NY with the most Operations Administration job openings:

Operations Administration jobs near you
Infographic showing various Operations Administration job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $60,419 per year, or $29 per hour.

Accounts Payable Specialist/CFO Assistant

Calder Group LTD (dba: Bill's Carpet Center)

Rochester, NY

$20 - $22/hr

Full-time

Medical, Retirement

Posted 2 days ago

New

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Job description

BILL'S CARPET CENTER 

ACCOUNTS PAYABLE SPECIALIST & CFO ASSISTANT 

Job Type: Full-time, 40 hours per week 

Schedule: Monday-Friday, 9:00 a.m.-5:30 p.m. 

Pay: $20.00-$22.00 per hour, depending on experience 

Experience: 3+ years of relevant experience 

Build a Career Where Accuracy and Initiative Matter 

Bill's Carpet Center is seeking an experienced, organized, and dependable Accounts Payable Specialist & CFO Assistant. This full-time role combines core accounts payable work with financial, administrative, inventory, and operational support. It is a strong fit for someone who enjoys variety, follows details through to completion, and communicates effectively across departments and with vendors. 

What You Will Do 

Accounts Payable & Vendor Support 

  • Enter vendor bills, match purchase orders to order confirmations, and reconcile vendor statements. 

  • Prepare accounts payable check runs and online vendor payments. 

  • Research vendor order status, follow up on vendor claims, and process credit memos and consumer claims. 

  • Match company credit card transactions to receipts and prepare vendor credit applications. 

  • Maintain inventory stock cost valuations. 

Financial & CFO Support 

  • Record customer credit card payments and send paid invoices. 

  • Assist with daily and monthly bank reconciliations, check deposits, and payment confirmations. 

  • Support positive pay review and approvals for checks and ACH transactions. 

  • Provide support for monthly financial statements, accounts receivable, collections, customer statements, COD tracking, and audit requests. 

  • Coordinate W-9 and certificate of insurance requests, annual 1099 subcontractor reporting, and requesting customer capital improvement, resale, and sales tax exemption forms. 

Inventory, Operations & Administration 

  • Assist Operations with vendor ordering, showroom pricing updates, warehouse inventory counts, and inventory variance reporting. 

  • Review customer and warehouse sign-off documentation and attach supporting records to customer invoices. 

  • Coordinate insurance claims, facilities maintenance requests, and IT needs with third-party providers. 

  • Maintain account login records, assist with QuickBooks user access and training, order office supplies, answer phones, and provide general administrative support. 

  • Pick up customer checks and complete other CFO support tasks as needed. 

What You Bring 

  • At least 3 years of relevant accounts payable or accounting support experience. 

  • Strong attention to detail, follow-through, organization, and ability to manage multiple priorities. 

  • Comfort working with vendors, financial records, inventory information, and confidential business information. 

  • Working knowledge of QuickBooks and Microsoft Office is required. 

  • Clear, professional communication and a willingness to assist across accounting, operations, and administration. 

  • A valid driver’s license in good standing, held for at least 3 years. 

Compensation & Benefits 

  • $20.00-$22.00 per hour, depending on experience. 

  • Health insurance eligibility after 6 months. 

  • 401(k) with company match. 

  • $50 monthly cell phone reimbursement. 

  • Consistent Monday-Friday schedule, 40 hours per week. 

  • Varied exposure to accounting, operations, inventory, and administration. 

Driver’s License Requirement 

Before hire, the selected candidate must provide a copy of their driver’s license and authorize a Motor Vehicle Report for review by the company’s insurance providers.