ZipRecruiter

Log In

1

Operations Administration Jobs in Elgin, IL (NOW HIRING)

next page

Showing results 1-20

All JobsOperations Administration JobsOperations Administration Jobs in Elgin, IL

Operations Administration information

See Elgin, IL salary details

$13

$29

$62

How much do operations administration jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for operations administration in Elgin, IL is $29.10, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $31.83 per hour, depending on experience, location, and employer.

What is operations administration?

Operations Administration refers to the management and coordination of an organization's day-to-day activities to ensure efficient and effective business operations. This role typically involves overseeing administrative processes, streamlining workflows, maintaining records, and supporting various departments. Professionals in operations administration help ensure that businesses run smoothly by implementing policies, managing resources, and facilitating communication between teams. Their work is essential for improving productivity and maintaining organizational standards.

How does an operations administration professional typically interact with other departments within an organization?

Professionals in Operations Administration regularly collaborate with various departments such as finance, human resources, and logistics to ensure smooth business processes. They often bridge communication gaps by coordinating schedules, managing documentation, and facilitating the flow of information between teams. This cross-functional interaction not only helps identify operational inefficiencies but also supports the implementation of process improvements. Building strong working relationships with colleagues across departments is key to success in this role.

What are the key skills and qualifications needed to thrive as an operations administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational abilities, attention to detail, and proficiency in business administration, often supported by a relevant degree or experience. Familiarity with office management software like Microsoft Office Suite, ERP systems, and sometimes certifications such as CAP or PMP are commonly required. Excellent communication, problem-solving, and multitasking skills help you effectively coordinate tasks and support cross-functional teams. These competencies are crucial for ensuring seamless business operations, efficiency, and the smooth handling of daily administrative functions.

What is the difference between Operations Administration vs Office Coordinator?

AspectOperations AdministrationOffice Coordinator
Required CredentialsTypically a high school diploma or associate degree; some roles prefer administrative or business certificationsHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentOffice settings, often in corporate or industrial environmentsOffice environments, supporting daily administrative tasks
Employer & Industry UsageUsed across various industries including manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, and educational institutions
Search & Comparison IntentPeople comparing administrative roles with operational oversightIndividuals seeking administrative support or entry-level office roles

Operations Administration involves managing broader operational processes, including logistics, compliance, and strategic planning, while Office Coordinators focus on daily administrative tasks like scheduling, correspondence, and office support. Both roles are essential in maintaining efficient office functions but differ in scope and responsibilities.

Is operations administration a high paying job?

Operations administration roles can offer competitive salaries, especially with experience, certifications, and in larger organizations. Salaries vary based on industry, location, and level of responsibility, but they generally provide a stable income with opportunities for advancement.

What are 5 careers in operations administration?

Five careers in operations administration include operations manager, supply chain coordinator, office administrator, project coordinator, and facilities manager. These roles involve overseeing daily business functions, managing resources, and improving efficiency, often requiring skills in organization, communication, and use of management software. They are common in various industries such as manufacturing, healthcare, and retail.

What does an operations administrator do?

An operations administrator manages daily business functions, coordinates workflows, and ensures efficient operations within an organization. They handle tasks such as scheduling, record-keeping, and communication between departments, often using tools like spreadsheets and management software. Strong organizational and communication skills are essential for this role.

What cities near Elgin, IL are hiring for Operations Administration jobs?

Cities near Elgin, IL with the most Operations Administration job openings:

Operations Administration jobs near you
Infographic showing various Operations Administration job openings in Elgin, IL as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 2% Temporary, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $60,531 per year, or $29.1 per hour.

Manager, Fund Administration Operations

Chicago, IL • Hybrid

Harbor Trusted Partnership
See more jobs at Harbor Trusted Partnershipexternal

$130K - $150K/yr

Full-time

Re-posted 16 days ago

Job description

Summary

Harbor Capital Advisors, Inc. ("Harbor Capital") is seeking a Manager, Fund Administration Operations to join its Fund Administration and Analysis team. The Manager leads Harbor's Fund Administration Operations function, focusing on process improvement, technology-enabled solutions, operational controls, and service provider oversight that support the firm's mutual funds and exchange-traded funds (ETFs).

This role is responsible for identifying opportunities to enhance workflows through automation, data analytics, AI-enabled solutions, and other technologies to improve efficiency, strengthen oversight, reduce operational risk, and increase scalability. Working closely with internal stakeholders and third-party service providers, including custodians and administrators, the Manager also provides leadership and development for an Investment Operations Analyst while fostering a culture of accountability, collaboration, and continuous improvement.

The ideal candidate brings deep fund administration and investment operations experience, a strong understanding of registered investment products, demonstrated leadership skills, and a passion for leveraging technology to modernize operations and deliver operational excellence.

Key Responsibilities

  • Drive process optimization through automation, AI-enabled solutions, Power BI, Tableau, and other technologies to improve efficiency, scalability, data quality, and operational oversight.

  • Lead, coach, and develop an Investment Operations Analyst by setting priorities, providing ongoing feedback, and fostering growth.

  • Support security valuation processes and Valuation Committee escalation, including availability during end-of-day processing windows to address issues and resolve exceptions.

  • Manage the operational oversight of fund custodians and administrators, including monitoring service delivery, reviewing operational exceptions, tracking open issues, and driving process enhancements.

  • Maintain a strong understanding of fund financial reporting, expense accruals, and fund operational processes to effectively oversee service providers, identify operational risks, and support cross-functional initiatives.

  • Support firm growth by leading Fund Administration Operations support for new fund launches by coordinating with internal stakeholders and custodian to ensure operational readiness, timely execution, effective issue resolution, and a smooth launch process.

  • Mentor Fund Administration team cross-functional members on automation opportunities, technical skill development, and process improvements.

  • Identify opportunities to strengthen operational controls, enhance workflows, and improve the scalability and resilience of the Fund Administration Operations function.

  • Collaborate with Technology, Compliance, Legal, Product, and other internal stakeholders to implement operational enhancements and support strategic initiatives.

  • Perform additional responsibilities as assigned.

Minimum Qualifications

  • Bachelor's degree in Accounting or Finance.

  • 5-7+ years of fund administration experience.

  • Experience with '40 Act mutual funds or ETFs within the investment industry.

  • Previous experience leading projects, process improvement initiatives, and direct reports preferred.

  • Experience with Power BI, Tableau, or AI tools for automation required.

Knowledge, Skills & Abilities Required

  • Strong understanding of mutual fund and ETF operations, fund administration, and service provider oversight.

  • Demonstrated ability to identify, implement, and manage process improvements through technology, automation, and data analytics.

  • Experience developing dashboards and operational reporting using Power BI, Tableau, Excel, and AI-enabled tools.

  • Knowledge of mutual fund and ETF daily valuation processes, including pricing oversight, exception review, fair valuation support, and related control activities.

  • Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.

  • Operational mindset with a strong focus on risk management, controls, and continuous improvement.

  • Excellent communication, relationship management, and leadership skills with the ability to influence across teams and external service providers.

Compensation Pay Range: $130,000-$150,000

This position is a hybrid-opportunity that is based in our Chicago office. #LI-Hybrid

Apply