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Operations Administration Manager Jobs in Toronto, ON

JLL

Brokerage Operations Manager

Toronto, ON · On-site

Brokerage Operations Manager - JLL What this job involves: JLL Retail Canada is seeking an ... Salesforce administration experience and Adobe Acrobat proficiency * Experience with AI tools such ...

Friends of Ruby

Director of Finance

Toronto, ON · Hybrid

CA$101K/yr

... and Administration Manager, fostering a culture of continuous improvement, accountability, and financial stewardship across the organization. * Ensures operational efficiency and complianceby ...

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Operations Administration Manager information

What are some common challenges faced by operations administration managers, and how can they overcome them?

Operations Administration Managers often navigate challenges such as streamlining processes across departments, balancing resource allocation, and adapting to rapidly changing business priorities. To overcome these hurdles, effective communication with cross-functional teams, implementing robust workflow systems, and staying proactive in identifying potential bottlenecks are crucial. Building strong relationships with both leadership and frontline staff also helps ensure alignment and fosters a collaborative environment for continuous improvement.

Is operations administration manager a high paying job?

Operations administration managers typically earn a competitive salary that varies by industry, location, and experience level. In general, it is considered a mid- to high-level management position with compensation reflecting responsibilities such as overseeing daily operations, managing teams, and implementing process improvements.

How much is an operations administration manager paid?

The average salary for an operations administration manager typically ranges from $60,000 to $100,000 annually, depending on experience, industry, and location. Salaries may also include bonuses and benefits, and the role often requires strong organizational and leadership skills.

What are the key skills and qualifications needed to thrive as an operations administration manager, and why are they important?

To thrive as an Operations Administration Manager, you need strong organizational, analytical, and leadership skills, often supported by a degree in business administration or a related field. Familiarity with ERP systems, project management tools, and proficiency in Microsoft Office Suite are typically required, along with certifications such as PMP or Six Sigma being advantageous. Exceptional communication, problem-solving abilities, and adaptability are crucial soft skills for collaborating with cross-functional teams and managing change. These competencies ensure efficient operations, effective process improvements, and the achievement of organizational goals.

What does an operations administration manager do?

An Operations Administration Manager oversees the administrative and operational functions of an organization to ensure efficiency and compliance with company policies. They coordinate between different departments, manage administrative staff, and implement procedures that streamline workflows. Their responsibilities often include budgeting, reporting, and supporting senior management in strategic planning. This role is crucial for maintaining smooth day-to-day operations and supporting organizational goals.

What is the difference between Operations Administration Manager vs Operations Supervisor?

AspectOperations Administration ManagerOperations Supervisor
CredentialsBachelor's degree in Business, Management, or related field; certifications like PMP or Six Sigma beneficialHigh school diploma or associate degree; relevant certifications optional
Work EnvironmentOffice setting, overseeing multiple departments or teamsOn-site, direct supervision of operational staff
Employer & Industry UsageCommon in corporate, manufacturing, and logistics sectorsFound in retail, manufacturing, and service industries
Search & Comparison IntentUnderstanding managerial roles, responsibilities, and qualificationsLooking for supervisory duties, daily operations management

The Operations Administration Manager typically holds a higher-level, strategic role overseeing multiple teams and processes, requiring more advanced credentials. The Operations Supervisor focuses on direct supervision of staff and daily operational tasks. Both roles are essential in operational management but differ in scope and responsibilities.

What are the most commonly searched types of Operations Administration jobs in Toronto, ON? The most popular types of Operations Administration jobs in Toronto, ON are:
Operations Administration Manager jobs near you
Infographic showing various Operations Administration Manager job openings in Toronto, ON as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 5% Hybrid, and 4% Remote job distribution.

Brokerage Operations Manager

JLL

Toronto, ON • On-site

Full-time

Posted 12 days ago

JLL rating

8.3

Company rating: 8.3 out of 10

Based on 272 frontline employees who took The Breakroom Quiz

44th of 202 rated real estate companies

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Brokerage Operations Manager - JLL

What this job involves:

JLL Retail Canada is seeking an exceptional Brokerage Operations Manager to lead the day-to-day operations of one of Canada's premier retail brokerage teams. As the operational backbone of a market-leading practice, you will ensure every listing, proposal, transaction, marketing initiative and client deliverable is executed efficiently and to the highest standard. Working closely with senior brokers, you will serve as the central point of coordination, creating systems, improving processes and delivering exceptional client service. This high-impact role offers the opportunity to build a long-term career with competitive compensation, performance-based bonuses and meaningful earning potential for individuals who take ownership and drive results.

What your day-to-day will look like:

  • Serve as the operational leader coordinating all brokerage activities, managing workflows and ensuring deadlines and priorities are consistently met across the team

  • Lead the onboarding and launch of new listing assignments, coordinating photography, marketing materials, brochures, proposals and accurate data entry into Salesforce and all marketing platforms

  • Manage transactions from listing through closing, preparing Letters of Intent, confidentiality agreements, commission agreements and coordinating document execution, critical dates and FINTRAC compliance

  • Own the accuracy and integrity of the team's Salesforce database, maintaining property, client, contact and transaction data while generating pipeline reports, dashboards and client reporting

  • Coordinate brokerage invoicing from draft through issuance, track outstanding invoices, professionally follow up on collections and liaise with JLL Accounting regarding payments and commissions

  • Develop, document and continuously improve operational workflows, identifying opportunities to leverage technology, AI and automation to enhance efficiency and client experience

  • Review all client-facing materials including proposals, Broker Opinion of Value reports and presentations for quality, consistency, accuracy and JLL branding compliance

Required Qualifications:

  • 3-5 years of experience in commercial real estate, brokerage operations, transaction coordination, project management or similar professional services environment

  • Exceptional organizational and project management skills with proven ability to manage multiple priorities and competing deadlines simultaneously

  • Outstanding written and verbal communication abilities with strong attention to detail

  • Advanced proficiency in Microsoft Office, particularly Excel, Word and PowerPoint

  • Experience working with CRM platforms (Salesforce experience preferred) and ability to maintain database accuracy and integrity

Preferred Qualifications:

  • Experience within commercial real estate brokerage, with retail real estate experience considered an asset

  • Salesforce administration experience and Adobe Acrobat proficiency

  • Experience with AI tools such as ChatGPT, Claude or Microsoft Copilot

  • Experience with project management software

  • Demonstrated ability to implement process improvements and create operational efficiencies

Estimated compensation for this position:

70,000.00 - 75,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.


Location:

On-site -Toronto, ON

Opening Type:

Replacement

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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