Operations Administration Assistant Jobs in Washington

Description

Who We Are

Our purpose at CloudHQ is to provide flexible, efficient, and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located on two Northern Virginia campuses, as well as London, Frankfurt, Paris, Milan, and Sao Paulo, and we anticipate exponential growth over the next several years both in the US and abroad. Our company's reach is expanded through our affiliate companies - Cloud Capital, Dalian Development, and WindHQ.

What The Role Entails

The Assistant Property Manager (APM) is part of the Operations Team within CloudHQ. The APM shall provide support for the Operations Management and Accounting Teams in the day-to-day operations of a large-scale data center, while ensuring that the highest levels of service are maintained.

What You Will Get To Do

The APM should have a background in Real Estate Management, basic administrative skills and accounting. This position will report to the Property Manager and work closely with the Property Accountants and Operations Team in providing the highest level of client service, processing purchase orders and invoices and maintaining the facility and grounds. 

Other responsibilities include:

• Purchase Orders: Initial review, processing and routing for approval.  
• Invoice Processing: Initial review, processing and routing for approval. Follow up and resolution of issues with vendor.  
• Tax Exempt filings: Sales and Use and Fuel
• Certificates of Insurance (COI): Maintain and ensure all Vendor and Tenant COI's are current and in place
• Contract Administration: Assist in maintaining and ensuring all contracts are current and in place
• Lease Administration: Assist in maintaining and ensuring all obligations are met
• Non-Disclosure Agreements (NDA): Maintain and ensure all Vendor and Tenant NDA's are current and in place
• Service Notices: Send and close out notices for upcoming work at site
• Service Requests: Acknowledge, assign, update and close out all tenant requests
• Organize and file facility related documents
• Conduct routine property inspections to prevent and identify problems and exposures
• Order office supplies and maintain office equipment
• Other duties as required
• Local travel required

Requirements

What You Bring To The Role 

• Bachelor's degree preferred, not required 
• Expertise in popular Microsoft office suite applications (e.g. Excel, Word, Outlook) 
• Familiarity with Accounting software applications
• Very strong organizational skills and attention to detail 
• Outstanding written and verbal communication skills and command of the English language
• Ability to maintain excellent vendor and tenant relationships
• Actively solicit feedback to ensure all responsibilities, activities and deliverables meet expectations
• Ability and willingness to respond to emails and phone calls after hours in the event of an emergency

Our Ideal Candidate Will Also Possess

• Two+ (2+) years' experience in the Property Management industry in an administrative position (i.e. Property Administrator or Tenant Service Coordinator role)

What We Offer

CloudHQ's people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision, and bring their best to support their customers and team. Our employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization.  

Equal Employment Opportunity

CloudHQ is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.