Operational Director Jobs in Seattle, WA (NOW HIRING)

Job ID: 15586

Location: Bellevue College

Full/Part Time: Full Time

Regular/Temporary: Regular

Position Summary

The Division Operations Director provides support for the delivery of instruction and student success in fulfillment of the College's mission and vision by managing Division and program budgets, calculating and monitoring full-time faculty workload, supervising staff, and establishing common filing systems and procedures while ensuring compliance with records management.

The Division Operations Director has authority to implement Division policies and procedures in collaboration with the Dean to prioritize equity, student success, employee wellbeing, and community impact. This position will also initiate, and lead process improvement and change management aimed at facilitating faculty excellence, innovative and inclusive programs, and strengthening community and industry partnerships.

The Division Operations Director exercises fiscal oversight on state and self-support budgets. They are responsible for managing and analyzing budgets and contracts, including assisting with planning, development, reconciling, and reporting for all Division and program operating budgets and contracts.

Pay, Benefits & Work Schedule

Position Salary Range: $87,556/year - $126,956/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $97,406/year based on Bellevue College Exempt salary schedule.

We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits are offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay.

About The College

Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion.

We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact.

About the Department

The Science Division at Bellevue College is committed to fostering a passion for discovery and scientific inquiry through high-quality education, innovative research, and community engagement. We offer a diverse range of courses and programs that prepare students for academic advancement, professional careers, and lifelong learning in the sciences. The Science Division provides opportunities for students to explore and pursue degrees in STEM. The Division has set a goal of reducing opportunity gaps and we are engaging in conversations and initiatives to address these within our pedagogical and organizational practices.

Essential Functions

Managing Support Operations

Collaborate with Dean and faculty to articulate and support the Science Division's vision and purpose.

Promote a diverse, equitable, and safe working environment in Division operations.

Lead operational and administrative projects as delegated by the Dean.

Enhance accountability, productivity, efficiency, equity, and professionalism of Science Division's operations.

Facilitate cooperative working relationships between the Divisions, college offices, and external partners.

Improve efficiency and address a variety of instructional and managerial issues by streamlining communication, clarifying processes, tracking follow-up items, coordinating with faculty and staff, and identifying practical solutions to support effective Division operations.

Assist in on boarding new faculty with assigning laptop, ensuring office space, key code access, mailbox and communicating and coordinating with campus departments to assist new faculty.

Support faculty achievement by providing effective service, responsive administrative functions, and timely communication. This includes responding to questions regarding pay, classroom issues, absences, professional development, pay rates, and contracts.

Manage the operational aspects of the faculty sick leave process, including coordination and tracking.

Support Assistant Dean/Dean in developing and building quarterly and annual class schedules and identifying, developing and implementing class schedule related improvements.

Support the Dean in planning and coordinating Division activities, including weekly program chairs meeting, quarterly Division meetings, annual Division retreats, and other recurring events or initiatives as needed.

Prepare quarterly reports and distribute reminders about workload, the availability of faculty professional development funds, and institutional and external financial requirements.

Manage and coordinate office space for faculty and staff.

Track and monitor computers, office equipment, and supply acquisitions, allocations and replacements for both faculty and staff.

Oversee issuing scan/copy cards and for key access to Division faculty and staff.

Oversee Division website according to institutional standards.

Administrator for divisional digital resources (e.g. SharePoint).

Oversee management of division documents including forms, syllabi and confidential documents.

Ensure accurate information is provided to students, visitors and employees on division processes and programs.

Develop and update front desk manual as well as resources and procedures for handling front desk operations.

Manage Division budgets and contracts

Manage, analyze and report on all divisional operational budgets including expenses, reimbursements, and travel requests; maintain fiscal records, and recommend fiscal strategies.

Calculate and monitor full-time faculty workload and payment accuracy; identify and resolve problems related to meeting contractual Full-Time Equivalent Faculty (FTEF) responsibilities.

Manage budget transfers for full-time faculty release to ensure financial accuracy.

Monitor and ensure timely disbursement of all payments to faculty, in compliance with their collective bargaining agreement including processing stipends, faculty moonlight pay and special projects.

Oversee the contract process for services including coordinating with Bellevue College Contracts Office.

Oversee reconciliation and approval of procurement card transactions monthly including all classroom supplies, equipment, registrations, software subscriptions and office supplies.

Ensure state and college funds are managed in compliance with Bellevue College policies and procedures and applicable laws and regulations.

Manage support staff

Supervise employees including recruiting and selecting, providing training and development, planning and assigning work, evaluating performance, resolving grievances, and taking corrective action.

Conduct regular 1:1 and team meetings with employees.

Approve employee leave requests and time sheets.

Other

Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree in relevant field. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.

Minimum two (2) years of administrative management experience with increasing responsibilities.

Supervisory experience, including leading, training and professional development of staff.

Experience managing complex operating budgets and contracts.

Experience preparing administrative or financial reports.

Experience with course Management Software Systems.

Work experience in higher education, including knowledge of higher education processes and procedures.

Experience collecting, reviewing, and analyzing data to identify trends, support decision-making, assess program or operational needs, and recommend improvements.

Proficient use of computers and software applications, such as SharePoint, WordPress, and Microsoft Office 365, with advanced experience in MS Excel, especially using complex calculation and function features.

Ability to exercise independent judgment, decision making, discretion, and confidentiality.

Experience with time and conflict management, organizing workflows, and implementing policies and procedures

Ability to work independently while successfully directing and completing multiple projects while meeting deadlines.

Effective written, verbal, and interpersonal and communication skills.

Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment.

Preferred Qualifications

Knowledge of Washington State community college processes and