Operational Assistant Jobs in Wheat Ridge, CO (NOW HIRING)

Description

Position Summary: The Operations Manager (OM) is responsible for the daily operational management of the organization. This role supports the Director of Finance & Operations (DFO) in managing operations and facilities functions to ensure effective daily operation and excellent environment standards are maintained. The OM implements and maintains procedures and policies for all administrative activities. The OM oversees reception, excellent environment, maintenance services, project coordination/scheduling, intake and financial tracking of in-kind donations, operations team volunteer engagement and appreciation, and other related internal operations across all three buildings. The OM also oversees the ELC Kitchen Manager, assisting with CACFP and health department compliance. The OM tracks and analyzes operational costs and monitors budget, to include vendor evaluation, selection and expense control. The OM hires, trains, manages and coaches operations, facility and kitchen staff to achieve optimal performance.

What you'll be doing:

Leadership Responsibilities

• Lead and manage resource center operations assistants, facility & kitchen employees, including scheduling and coverage when those team members are out of the office
• Implement regular touchpoints with direct reports, to include weekly touchpoints, quarterly conversations & annual reviews
• Provide leadership, coaching and accountability to all direct reports, establishing clear performance expectations and ensuring targets are achieved

Essential Duties/Responsibilities: 

• Recommend, implement and maintain office processes that support organizational goals and efficient operations
• Direct execution of building security processes, emergency response plans and ensuring staff and volunteers are trained in these areas
•  Oversee vendor review process & selection of vendors that are the best fit for HHC
• Supervise all facilities management activities, capital improvement projects, vendor relationships and preventive maintenance programs, ensuring projects are completed on time and within budget
• Lead and oversee facility operations, including maintaining excellent environment standards throughout the HHC campus, buildings, grounds & vehicles
• Ensure consistent kitchen operations and health department regulatory compliance are upheld
• Maintain annual compliance of Child and Adult Care Food Program (CACFP) with collaboration from Kitchen Manager & ELC Operations Assistant, and ensure site visit readiness
• Attend all required CACFP trainings, stay up to date on program changes and assist kitchen manager in providing annual food program training for all ELC employees
• Delegate and oversee administrative work completed by operations assistants and volunteers, including inventory tracking & purchasing, in-kind donation process, month-end responsibilities and scanning
• Manage operations team volunteers (front desk, facility, safety/security & ELC kitchen) to include timely & meaningful engagement, scheduling, relationship building and appreciation
• Manage office equipment (copiers, phones, etc.) by ensuring efficient operation, up to date phone messages and supporting other employees with troubleshooting
• Track and analyze operational costs and monitor team's operational budget areas to identify cost savings and plan for future expenses
• Input relevant data into Development and Program databases 
• Promote Hope House Colorado's Core Values throughout the organization and external relationships

We want to hear from you if... 

• You have a valid driver's license and current automobile insurance (required)
• You can pass a criminal background check, driving record check, and drug screen (required)
• You are committed to Hope House Colorado's Core Values and continually working towards the HHC mission (required)
• You have 3 years of people management/supervisory experience (required)
• Experience in office management, facility & maintenance (preferred)
• You are comfortable with basic kitchen duties, including meal prep, portioning, dish washing and maintaining a clean, sanitized workspace (required)
• You are ServSafe Certified, or willing to become certified within 3 months of hire (preferred)
• You have capital project experience (preferred)

Who we are:

Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility, and respect for one another, in an environment that combines professionalism with fun, humor, and even a little bit of silliness each day!

Salary Range:

$57,800-$68,000

Benefits

Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits. You can find our full list of benefits here: Join Our Team - Hope House Colorado

• Health Benefits: Employees may elect medical, dental, vision & life insurance plans.
• Simple IRA: Employees may choose to make salary reduction contributions through HHC's Simple IRA plan and HHC will match the employee's contribution up to a maximum of 3% of the employee's annual salary.
• Vacation: Upon hire, employees earn 4.61 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
• Holidays: HHC observes eleven (11) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted either the week of Christmas or the week of New Year's off, to be scheduled at the discretion of their supervisor.
• Sick Leave: HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
• Employer Based Childcare: Employer Based Childcare: Employees receive a discount for their child(ren)'s child care tuition if they are enrolled in the Hope House Colorado Early Learning Center.
• Hope House Colorado is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) program! HHC provides employees with free assistance navigating the PSLF program to submit their federal student loans for forgiveness

Deadline to Apply: August 7, 2026