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Operational Assistant Jobs in Phoenix, AZ (NOW HIRING)

Vista College Prep

Operations Assistant

Phoenix, AZ · On-site

$38K - $41K/yr

The Operations Assistant is responsible for supporting the Operations Team in ensuring school operations align with Vista's broader mission, especially as it pertains to a commitment to excellent ...

Roylo Partners

Operations Assistant

Phoenix, AZ · On-site

We are looking for a motivated Sales Operations Assistant to join our Phoenix team. You will ... Help resolve administrative or operational issues quickly * Support campaign launches and new ...

New

Worldwide Jet

Aviation Operations Assistant

Phoenix, AZ · On-site

Description Aviation Operations Assistant Location: Phoenix, AZ (DVT) Type: Full-Time | In-Office ... This role is a key leadership position responsible for ensuring operational readiness, supporting ...

American Window Film

Operations Assistant

Phoenix, AZ · On-site

The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office ...

New

ANS

Project Operations Assistant

Gilbert, AZ · On-site

$18 - $22/hr

Operational Support: Provide day-to-day operational support across multiple service lines, helping teams stay organized, aligned, and on track. * KPI Tracking & Reporting: Assist in tracking and ...

ANS

Project Operations Assistant

Gilbert, AZ · On-site

$18 - $22/hr

Operational Support: Provide day-to-day operational support across multiple service lines, helping teams stay organized, aligned, and on track. * KPI Tracking & Reporting: Assist in tracking and ...

ANS

Project Operations Assistant

Gilbert, AZ

$18 - $22/hr

Operational Support: Provide day-to-day operational support across multiple service lines, helping teams stay organized, aligned, and on track. * KPI Tracking & Reporting: Assist in tracking and ...

SunWest Credit Union

Be Seen First

Operations Assistant I

Peoria, AZ · On-site

$17 - $19/hr

The Operations Assistant is responsible for assisting with a variety of tasks to ensure the overall efficiency of the organization. Essential Duties and Responsibilities: Essential Duties and ...

SunWest Credit Union

Be Seen First

Operations Assistant I

Glendale, AZ · On-site

$17 - $19/hr

The Operations Assistant is responsible for assisting with a variety of tasks to ensure the overall efficiency of the organization. Essential Duties and Responsibilities: Essential Duties and ...

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How much do operational assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for operational assistant in Phoenix, AZ is $19.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $22.21 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an operational assistant?

To thrive as an Operational Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate’s degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic data entry tools is typically required. Excellent communication, time management, and problem-solving abilities help Operational Assistants excel in dynamic environments. These skills and qualities are important because they ensure smooth daily operations, effective team support, and efficient workflow management.

What are some common challenges faced by operational assistants, and how can they be effectively managed?

Operational Assistants often juggle multiple tasks simultaneously, such as coordinating schedules, managing documentation, and supporting various departments. A common challenge is balancing urgent requests with ongoing responsibilities, which requires strong organizational and time management skills. Building clear communication channels with team members and proactively prioritizing tasks can help manage workload effectively. Additionally, being adaptable and open to learning new processes is essential for thriving in dynamic operational environments.

What is the difference between Operational Assistant vs Administrative Assistant?

AspectOperational AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often some college coursework or certifications in office administration
Work EnvironmentBusiness operations, logistics, and support teams within various industriesOffice settings, handling clerical and administrative tasks
Employer & Industry UsageUsed across industries like manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, education, and government offices
Search & Comparison IntentFocuses on operational support, logistics, and process managementCenters on clerical, scheduling, and administrative duties

The main difference between an Operational Assistant and an Administrative Assistant lies in their focus areas. Operational Assistants primarily support business operations and logistics, while Administrative Assistants handle clerical and office management tasks. Both roles require similar credentials but serve different functions within organizations.

How much does an operational assistant get paid?

The average salary for an operational assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does an operational assistant do?

An operational assistant supports daily business functions by handling administrative tasks, coordinating schedules, managing communication, and assisting with operational processes. They often use tools like spreadsheets and office software and may need strong organizational and communication skills. The role typically involves working in an office environment and may require attention to detail and multitasking abilities.

What does an operational assistant get paid?

The average salary for an operational assistant ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the most commonly searched types of Operational jobs in Phoenix, AZ?

The most popular types of Operational jobs in Phoenix, AZ are:

What are popular job titles related to Operational Assistant jobs in Phoenix, AZ?

For Operational Assistant jobs in Phoenix, AZ, the most frequently searched job titles are:

What job categories do people searching Operational Assistant jobs in Phoenix, AZ look for?

The top searched job categories for Operational Assistant jobs in Phoenix, AZ are:

What cities near Phoenix, AZ are hiring for Operational Assistant jobs?

Cities near Phoenix, AZ with the most Operational Assistant job openings:

Operational Assistant jobs near you
Infographic showing various Operational Assistant job openings in Phoenix, AZ as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $40,929 per year, or $19.7 per hour.

Operations Assistant

Vista College Prep

Phoenix, AZ • On-site

$38K - $41K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Job description

Why Vista?
Vista College Prep empowers all children to aim higher and go further by providing them with access to a top quality education that prepares them for competitive high schools, colleges, and the world beyond. At Vista, we blend excellence, joy, community, and transparency to create a unique educational experience. We cultivate an environment where children love to learn together, teachers love teaching, and leaders love leading.
As a team at Vista, we are deeply committed to diversity, equity, and inclusiveness. We are especially committed to attracting and developing individuals who share the life experiences of our students because we believe the best work we do is grounded in the realities and experiences of our students and families. We believe that diversity is crucial for effecting lasting change, is one of our greatest strengths, and is a critical element of reaching the full potential of our team and community. Join us!
Role Mission:
The Operations Assistant is responsible for supporting the Operations Team in ensuring school operations align with Vista's broader mission, especially as it pertains to a commitment to excellent customer service for all staff members, families, visitors, vendors, and supporters. The Operations Assistant also supports the Operations Team with all matters of school administration that do not directly relate to instruction. In this role, you have the unique opportunity to serve as the "front face" of our school, collaborate closely with your team, and receive coaching to help you grow professionally.
Your Impact:
Communication Systems
  • Ensure all front office activity aligns with and reinforces Vista's broader mission. Activities include but are not limited to greeting all families and visitors, managing phone calls, supporting whole-school systems (arrival, recess, lunch, dismissal), and meeting or exceeding expectations for the cleanliness and professional appearance of the front office;
  • Maintain accurate and updated records of parent and family contact information, including records related to student custody and approved adults to dismiss students from school;
  • Relay messages to staff, students, and families efficiently and professionally;
  • Support management of the autocall system;
  • Support management of family mailings and written communication to families;
  • Translate documents into Spanish and interpret in-person meetings as requested;

Attendance Systems
  • Support maintenance of accurate student records, including but not limited to attendance and tardies;
  • Support management of school student information database;
  • Support activities related to compliance with all state, federal, and local employment laws and policies related to student records;

Student Transportation Systems
  • Support Office Manager and Operations Teaem in ensuring accuracy of daily bus lists;
  • Facilitate communication related to ongoing updates to daily bus lists, student pick-up, and all details related to student dismissal;
  • Support student safety by ensuring all students are signed into and out of school only by adults with custody and/or express permission from the student's guardian to do so;
  • Parent and Family Engagement/Student Recruitment
  • Support school-wide events, including but not limited to Parent-Teacher Conferences, academic nights, field trips, community events, etc.;
  • Support regular correspondence with families regarding school policies, trips, and events;
  • Respond to family concerns promptly and effectively;
  • Support activities related to enrollment at school site in collaboration with the Manager of Community Engagement;
  • Support with orientations for new and returning families;
  • Participate in visits for newly enrolled families as assigned;

School Operations
  • Support campus preparation for each new school year by supporting the school's Operations leader with ordering and receiving deliveries of furniture, equipment, and classroom supplies as well as supporting logistics related to vendor relationships (i.e., student food services, student transportation services);
  • Per direction from the school's Operations leader, support management of instructional and office supplies to ensure that all materials are in stock and teacher requests are fulfilled;
  • Support coordination with food services to ensure on-time meals, availability for field trips, and compliance with federal food regulations, including sanitation standards;
  • Assist with on-site technology activities;
  • Support management of all student medical/allergy information and the administration of medicine;

Operations Team Support
  • Participate actively on the School's Operations Team, including all activities related to team-building and professional development;
  • Meet daily with Operations Team to align priorities;
  • Support scholars with behavioral needs as directed;
  • Support smooth, efficient daily school operations;
  • Support faculty, scholars, and families with a superior level of customer service, enabling teachers and school leaders to focus exclusively on teaching and learning;
  • Collaborate with Operations Team members to maintain strong staff culture and a warm, collegial and mission-focused environment for faculty and staff.

Your Compensation:
In recognition of our team members' impact, Vista offers a comprehensive, flexible, and competitive compensation package to support the personal health, wellness, and finances of our staff and their families.
  • Competitive base salaries reflective of our local market plus candidate experience and education level
  • Robust healthcare plans for full-time staff, with health, dental, vision, disability, and life insurance plans at no cost in monthly premiums and $0 copays, plus confidential, 24/7, no-cost mental health resources and a healthcare concierge service to support your overall experience using your plans
  • Retirement benefits through a 401k with John Hancock and up to a 3% employer match
  • 8 days of PTO (school year), 10 days of PTO (summer), parental leave, and a school calendar with 27 paid holidays, school vacations, and Wellness Fridays built in strategically to support the sustainability of our work
  • All the tools needed to succeed, including all curricular materials, quality professional development, classroom supplies, laptop computers for staff and 1:1 devices for students
  • Opportunities for leadership, growth, and advancement on our team

  • Belief in the Vista College Prep mission and educational model;
  • Fiercely organized and consistently able to meet deadlines amid competing priorities;
  • Attention to detail to ensure smooth, predictable, and effective execution of outcomes;
  • Strong communication skills (written and oral) - able to communicate technical information and requirements (e.g., how to manage grade book reporting) to a non-technical person (e.g., teacher);
  • Technical skills and experience managing and manipulating databases and data sets preferred;
  • Fluent written and oral communication skills in Spanish;
  • Proficient with MS Excel, MS Word, and MS PowerPoint;
  • Superior initiative - takes instruction well, but does not wait for it;
  • Places a high value on delivering quality internal and external focused customer service;
  • Ability to work in a fast-paced, high-performing, but sometimes unpredictable environment;
  • Maturity, humility, strong work ethic, sense of humor, and "roll-up-my-sleeves" attitude;
  • "Whatever it takes" disposition;
  • Valid IVP fingerprint clearance card;

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