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Onbase Jobs in California (NOW HIRING)

Veracity

Legal Secretary III

Walnut Creek, CA · On-site

$50K - $68K/yr

Review and re-index mail in OnBase and calendar follow-up actions * Legal Document Preparation * Prepare discovery, pre-trial, and trial documents for court filing * Transcribe dictation and type ...

Exemplis LLC

Part-Time Admin Assistant - TEMP

Cypress, CA · On-site

$22.62 - $31.67/hr

Review, process, and submit invoices through OnBase for approval by Tuesday noon each week. * Verify invoices against purchase orders and ensure proper GL coding, description of charges, and approver ...

Exemplis

Part-Time Admin Assistant - TEMP

Cypress, CA · Hybrid

$22.62 - $31.67/hr

Review, process, and submit invoices through OnBase for approval by Tuesday noon each week. * Verify invoices against purchase orders and ensure proper GL coding, description of charges, and approver ...

Artius Solutions

Senior Claims Specialist

Orange, CA · On-site

$110K - $130K/yr

Review and index documents in document management systems (OnBase or similar) * Identify and address coverage-related issues * Respond to hotline calls and prepare hotline reports * Assist in ...

CDM

Project Engineer

El Cajon, CA

$60K - $80K/yr

Scan, organize, and upload project documents, correspondence, and emails into OnBase. * Solicit and review quotes from suppliers, vendors, and subcontractors. * Maintain job-specific subcontractor ...

CDM Investment Group

Project Engineer

El Cajon, CA · On-site

$60K - $80K/yr

Scan, organize, and upload project documents, correspondence, and emails into OnBase. * Solicit and review quotes from suppliers, vendors, and subcontractors. * Maintain job-specific subcontractor ...

CDM

Project Engineer

El Cajon, CA

$60K - $80K/yr

Scan, organize, and upload project documents, correspondence, and emails into OnBase. * Solicit and review quotes from suppliers, vendors, and subcontractors. * Maintain job-specific subcontractor ...

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How much do onbase jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for onbase in California is $22.41, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.66 per hour, depending on experience, location, and employer.

What skills and qualifications are needed for an Onbase?

To thrive as an OnBase Administrator, you need a solid background in information technology, document management systems, and often a relevant bachelor's degree or equivalent experience. Familiarity with Hyland OnBase software, workflow automation, scripting, and related certifications (such as OnBase Certified System Administrator) are highly valuable. Strong troubleshooting abilities, attention to detail, and effective communication skills help you excel in both independent and team settings. These skills are crucial for ensuring seamless document management, optimizing business workflows, and supporting organizational efficiency.

What are some typical challenges faced by Onbase administrators, and how are they addressed?

OnBase Administrators often encounter challenges like managing complex system integrations, troubleshooting workflow issues, and ensuring data security within the document management environment. Staying updated with software upgrades and regulatory requirements can also require ongoing learning and adaptation. Most teams address these challenges through continuous training, strong collaboration with IT and business units, and proactive monitoring of system performance. By leveraging both technical expertise and effective communication, administrators can quickly resolve issues and maintain a stable, efficient OnBase system for their organization.

What is an Onbase?

An OnBase job typically involves working with OnBase, a content management, workflow automation, and records management software developed by Hyland. Professionals in this role manage document storage, retrieval, and workflow automation to improve business efficiency. Common responsibilities include system administration, troubleshooting, user support, and integration with other enterprise applications. Familiarity with database management, scripting, and system configuration is often required.

What are the most commonly searched types of Onbase jobs in California?

The most popular types of Onbase jobs in California are:

What cities in California are hiring for Onbase jobs?

Cities in California with the most Onbase job openings:

Onbase jobs near you
Infographic showing various Onbase job openings in California as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 100% In-person job distribution, with an average salary of $46,611 per year, or $22.4 per hour.

LEGAL SECRETARY III

Cooperative of American Physicians, Inc

Orange, CA • On-site

$75K - $92K/yr

Full-time

Re-posted 17 days ago

Job description

Job Type
Full-time
Description
SUMMARY Schmid & Voiles, the dedicated law firm for the Cooperative of American Physicians, Inc. seeks a Legal Secretary to performs diverse secretarial duties in support of the Legal Department, in Orange County.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Maintain attorney(s) calendar book and tickler system
  • Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances
  • Review and re-index mail in OnBase for review and action by attorney and calendaring of same
  • Compose correspondence and memos to request or provide information
  • Contact clients to obtain desired information as requested by attorneys
  • Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity
  • Prepare discovery, pre-trial and trial documents for filing with court
  • Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s)
  • Provide legal secretarial support on either short or long term assignments
  • Answer and screen telephone calls
  • Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.
  • Assist and provide back up for other secretaries
  • Maintain current knowledge of court rules
  • Perform additional tasks
  • Participate in department and company projects

Requirements
EDUCATION and/or EXPERIENCE:
  • High school diploma or GED
  • 7 years of defense trial, litigation experience in a similar industry
  • 3 years recent California Civil litigation experience
  • Trial preparation experience a must

Other Skills and Abilities:
  • Good organization and communication skills
  • Thorough knowledge of court procedures
  • Strong initiative and ability to work independently
  • Computer literate -proficient in MS Word; knowledge of case management software; type 70+ wpm

Salary Description
$75,000 - $92,000 Annually

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