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Office Support Jobs in Springfield, VA (NOW HIRING)

SPS Consulting LLC

Office Assistant

Rockville, MD · On-site

$17 - $22.50/hr

This role provides administrative and office support to ensure the efficient operation of the HSS unit. The ideal candidate will have strong organizational skills, excellent communication abilities ...

SPS Consulting

Office Worker

Rockville, MD · On-site

These positions provide general clerical support in an office environment. Work is supervised by higher level clerical/administrative employees. Responsibilities Include: * Receiving visitors

SPS Consulting LLC

Office Worker

Rockville, MD · On-site

These positions provide general clerical support in an office environment. Work is supervised by higher level clerical/administrative employees. Responsibilities Include: * Receiving visitors

RSM

Workplace Experience Support Specialist

Mclean, VA · On-site

$18.25 - $24/hr

This position is responsible for supporting daily office operations, such as visitor management, safety, hospitality experiences, reception (including answering multiline telephone systems for a ...

K2services

Office Services Associate

Washington, DC · On-site

$24/hr

The Office Services Associate plays a key role in supporting the day-to-day operations of a professional office environment by providing comprehensive back-office support, hospitality, mail and ...

ClearanceJobs

EXECUTIVE SUPPORT SPECIALIST Jobs

Quantico, VA · On-site

$19.50 - $25.50/hr

Manage office budget, supplies and equipment and address facility issues as needed. Monitor and order office supplies, printing support, and related materials and services as needed to maintain ...

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All JobsOffice Support JobsOffice Support Jobs in Springfield, VA

Office Support information

See Springfield, VA salary details

$11

$20

$29

How much do office support jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for office support in Springfield, VA is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.12 per hour, depending on experience, location, and employer.

What are office support jobs?

Office support professionals handle a variety of administrative and support duties for all types of companies. Employers may call these positions “office support administrator,” “office support specialist,” or “office support assistant.” Your responsibilities in an office support position typically include scheduling appointments, filing paperwork, performing basic research, and doing other organization-related tasks such as data entry. In some situations, you may be responsible for facilitating communications with your employer’s clients or partners. You may need to know about your company's industry and business well enough to answer basic questions during these communications.

What are office support jobs?

Office support jobs encompass a variety of administrative and clerical roles that help ensure the smooth operation of an office. These positions typically include tasks such as answering phones, managing schedules, filing documents, data entry, and providing general assistance to staff and management. Office support professionals play a crucial role in maintaining organization and efficiency within a workplace. They may work in various settings, including corporations, schools, healthcare facilities, and government offices.

What are the key skills and qualifications needed to thrive as an office support professional, and why are they important?

To thrive as an Office Support professional, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, printers, and scheduling systems is typically required. Excellent communication, time management, and a cooperative attitude help you work effectively with colleagues and clients. These skills are vital for maintaining efficient office operations and ensuring smooth daily workflows.

What are some common challenges faced by office support staff, and how can they be managed effectively?

Office Support professionals often juggle multiple tasks such as scheduling, filing, and responding to inquiries, which can make prioritization a challenge. Managing interruptions while maintaining accuracy and meeting deadlines is crucial. Effective strategies include keeping organized task lists, communicating proactively with team members about workload, and using digital tools to streamline routine processes. Building strong relationships with colleagues can also help in delegating tasks and ensuring smooth workflow.

What is the difference between Office Support vs Administrative Assistant?

AspectOffice SupportAdministrative Assistant
CredentialsHigh school diploma or equivalent; certifications optionalHigh school diploma; some roles prefer administrative certifications
Work EnvironmentFront desk, reception, general office tasksOffice settings, handling correspondence, scheduling
Employer & Industry UsageCommon across various industries for general supportPrimarily in corporate, healthcare, legal sectors
Search & Comparison IntentOften searched for general office rolesMore specific, focused on clerical and organizational tasks

Office Support roles provide broad assistance in office environments, handling basic tasks like reception and clerical work. Administrative Assistants typically have more specialized responsibilities, including managing schedules and correspondence. While overlapping, Administrative Assistants often require more experience or specific skills, making them a more focused role within office support functions.

What does an office support do?

An office support professional provides administrative assistance in an office setting, handling tasks such as answering phones, managing schedules, organizing files, and preparing documents. They often use office software like Microsoft Office and require good communication and organizational skills.

What's the easiest office support job to get?

Entry-level office support roles such as receptionists or administrative assistants are generally the easiest to obtain, often requiring basic computer skills, good communication, and a high school diploma. These positions typically have lower experience requirements and may offer on-the-job training.
More about Office Support jobs

What are popular job titles related to Office Support jobs in Springfield, VA?

For Office Support jobs in Springfield, VA, the most frequently searched job titles are:

What job categories do people searching Office Support jobs in Springfield, VA look for?

The top searched job categories for Office Support jobs in Springfield, VA are:

What cities near Springfield, VA are hiring for Office Support jobs?

Cities near Springfield, VA with the most Office Support job openings:

Office Support jobs near you
Infographic showing various Office Support job openings in Springfield, VA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 21% Part Time, 1% Temporary, and 7% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $43,176 per year, or $20.8 per hour.

Office Management Secretarial Support Specialist

Cayuse Holdings

Washington, DC • On-site

$39.97 - $43.27/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

Overview

The Work

The Office Management Secretarial Support Specialist ensures day-to-day operations by managing correspondence, coordinating schedules and meetings, maintaining records, and supporting internal and external stakeholders.


Responsibilities

Key Responsibilities

  • Answer telephone calls; receive, greet, and escort visitors; and refer inquiries to appropriate staff members, as necessary.
  • Schedule and coordinate appointments and meetings and arrange conference rooms using the Department’s conference room reservation platform (ReserveIT).
  • Manage files and records, including preparing files, folders, and other federal records for archiving or disposal in accordance with the Department’s records disposition schedule.
  • Utilize scanning equipment to digitize, upload, and file documents in appropriate electronic repositories.
  • Prepare and route a wide range of documents (e.g., reports, correspondence, memoranda, cables, diplomatic notes) in accordance with Department standards and procedures.
  • Download materials from Department-approved computer systems, the internet, and the intranet, ensuring proper storage and distribution.
  • Send and retrieve materials via facsimile and ensure proper documentation and tracking.
  • Deliver materials and packages or coordinate pickup and distribution as required.
  • Copy, collate, and assemble documents and other materials to support meetings, briefings, and official activities.
  • Prepare and submit Time and Attendance data using the Department’s electronic submission system (WEB TATEL), ensuring accuracy and timeliness.
  • Prepare travel orders and support all aspects of travel arrangements using E2 Solutions.
  • Prepare travel, taxi, and other reimbursement vouchers in accordance with applicable regulations and procedures.
  • Prepare documentation to request diplomatic passports for staff members and obtain visas for travelers in a timely manner, either through coordination with the Passport Office or by hand-carrying applications, as required.
  • Draft country clearance requests utilizing the Department’s myServices system.
  • Serve as the first point of contact for office SharePoint sites and update the program office SharePoint Bureau page and office directories as needed.
  • Finalize and deliver documentation intended for 7th floor Principals, ensuring accuracy, completeness, and adherence to established formats.
  • Retrieve and monitor all ALDAC cables through the SMART system and ensure appropriate routing and awareness within the office.
  • Compile client’s annual performance appraisal documentation for Civil Service and Foreign Service staff and upload materials into the  client ePerformance Human Resource database.
  • Order office supplies as needed through the bureau work order system (myServices) and coordinate the pickup of supplies with the Supply Coordinator.
  • Provide logistical support for internal conferences and meetings, including room setup, materials preparation, and coordination with service providers.
  • Prepare work orders for services and supplies required for effective office operations and coordinate these requirements with the General Services Officer.
  • Maintain the office management calendar by arranging and scheduling appointments, handling meeting requests, and providing updated calendar information to management on a daily basis.
  • Prepare meeting briefs for managers, clearly indicating the purpose of appointments and providing relevant background information.
  • Record minutes from meetings and prepare associated briefing materials for distribution and follow-up.
  • Develop and maintain standard operating procedures (SOPs) related to office administration to ensure consistency and efficiency.
  • Update office management information such as seating charts, organization charts, phone lists, and welcome books, ensuring that all reference materials remain current and accurate.
  • Other duties as assigned.

Qualifications

Qualifications – Here’s What You Need

  • High school diploma and three years of relevant office management experience OR

A two-year college degree in Office Management, Business Administration, or other related field together with two years of office management experience.

  • Active Secret clearance is required for this position.
  • Knowledge of establishing travel arrangements via E2 Systems.
  • Working knowledge of State Department travel policies.
  • Due to the nature of work at the client’s facility, U.S. Citizenship is required.
  • Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

  • Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
  • Exceptional verbal and written communication skills.
  • Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
  • Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.
  • Must be self-motivated and able to work well independently as well as on a multi-functional team.
  • Ability to handle sensitive and confidential information appropriately
  • Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.

Our Commitment to you / overview of benefits

  • SCA Health & Welfare fringe benefits.
  • Telemedicine
  • Dental & Vision
  • EAP
  • Basic Life and AD&D Insurance (Company Provided)
  • Voluntary Life and AD&D options
  • 401(k) Retirement Savings Plan with matching after one year
  • Paid Time Off

 

Reports to: Program Manager

 

 

Working Conditions

  • Professional office environment, with the ability to work onsite in the main office.
  • Must be physically and mentally able to perform duties extended periods of time.
  • Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
  • Must be able to establish a productive and professional workspace.
  • Must be able to sit for long periods of time looking at computer screen.
  • May be asked to work a flexible schedule which may include holidays.
  • May be asked to travel for business or professional development purposes.
  • May be asked to work hours outside of normal business hours.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer.  All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.