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Office Support Assistant Jobs in Virginia (NOW HIRING)

Cooley LLP

IP Practice Support Assistant

Reston, VA · On-site

$57K - $69K/yr

IP Practice Support Assistant Cooley is seeking an IP Practice Support Assistant to join the IP ... After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and ...

Regal Moving Services

Office Assistant

Springfield, VA · On-site

$16/hr

Provide general administrative and office support * Scan, copy, and prepare documents * Maintain organized electronic and paper filing systems * Assist office staff with daily administrative tasks

Katmai

Medical Support Assistant

Portsmouth, VA · On-site

$38K - $50K/yr

Promote consult/referral specialty medical care -within the MTF or to civilian facilities. * Assist ... Training and experience in medical office scheduling preferred. * General medical ethics, telephone ...

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Office Support Assistant information

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$10

$19

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How much do office support assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for office support assistant in Virginia is $19.70, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $20.96 per hour, depending on experience, location, and employer.

What is an office support assistant?

Office Support Assistants are administrative professionals who help maintain the smooth operation of an office by performing a variety of clerical and organizational tasks. Their responsibilities often include answering phones, scheduling appointments, managing files, preparing documents, and assisting other staff members with administrative needs. They play a key role in ensuring day-to-day office functions run efficiently and may also interact with clients or visitors. Strong communication, organizational, and computer skills are essential in this role.

What are the key skills and qualifications needed to thrive as an office support assistant, and why are they important?

To thrive as an Office Support Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, document management systems, and office equipment is typically required. Excellent communication, time management, and teamwork skills help you stand out in this role. These abilities ensure smooth office operations, support team productivity, and contribute to an efficient and professional work environment.

What are some common challenges office support assistants face in a fast-paced office environment?

Office Support Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Additionally, adapting quickly to shifting priorities and learning new office technologies are important for success. Regular communication with colleagues and a proactive approach to problem-solving can help navigate these challenges effectively.

What is the difference between Office Support Assistant vs Administrative Assistant?

AspectOffice Support AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; certifications optionalHigh school diploma; some roles prefer certifications or associate degree
Work EnvironmentFront desk, reception, general office supportOffice settings, handling correspondence, scheduling, and document management
Employer & Industry UsageCommon in retail, healthcare, and small businessesWidespread across corporate, government, and nonprofit sectors
Search & Comparison IntentOften searched for as entry-level office support rolesCompared for more administrative responsibilities and career growth

While both roles support office functions, an Office Support Assistant typically handles front desk duties and basic clerical tasks, whereas an Administrative Assistant often manages more complex administrative responsibilities like scheduling and correspondence. The roles overlap but differ mainly in scope and complexity.

What qualifications do I need to be an office support assistant?

To become an office support assistant, candidates typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills are important, and familiarity with office software like Microsoft Office is often required. Some positions may prefer previous administrative experience or certifications in office administration.

What cities in Virginia are hiring for Office Support Assistant jobs?

Cities in Virginia with the most Office Support Assistant job openings:

Infographic showing various Office Support Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 28% Part Time, and 4% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $40,981 per year, or $19.7 per hour.

IP Practice Support Assistant

Cooley LLP

Reston, VA • On-site

$57K - $69K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 11 hours ago

Job description

IP Practice Support Assistant
Cooley is seeking an IP Practice Support Assistant to join the IP Services team.

Position Summary: The IP Practice Support Assistant (IP PSA) will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright and Advertising practice groups. Specific duties include, but are not limited to, the following:

Position responsibilities:

  • Process new docket number requests, conflict checks and new matter number requests

  • Obtain patent documents via public and/or firm-vendor resources

  • Order/secure certified patent/trademark documents

  • Upload Information Disclosure Statement (IDS) references via EFS

  • Assist with special projects

  • Obtain timekeeper approval and coordinate payment for foreign associate invoices

  • Process domestic vendor invoices and expense reimbursements using Chrome River

  • Enter practitioner time and fixed fees in IntApp Time, as requested

  • Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)

  • Update iManage in accordance with practice group electronic file guidelines

  • Prepare labels and packages for courier delivery

  • Assist with general printing, copying and scanning requests

  • Coordinate and schedule travel

  • Reserve conference rooms, schedule conference calls and coordinate other meeting logistics

Skills & Experience

Required:

  • Available to work overtime, as required

  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred:

  • Bachelor's Degree

  • Previous administrative experience in a professional service industry

Competencies

  • Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs

  • Ability to work independently and under pressure/tight time constraints

  • Creative and entrepreneurial approach to problem-solving and process improvement

  • Flexible and agile, ability to reprioritize with changes in the business

  • Strong initiative and a get-it-done attitude

  • Excellent communication and interpersonal skills

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $27.50 - $33.50 ($57,200.00 - $69,680.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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