Office Assistant Jobs in Rouses Point, NY (NOW HIRING)

Duties Description Receive incoming telephone calls, transfer calls, and take messages accordingly. Request, collect, and receive documents, letters, emails, and faxes, and distribute accordingly. Proofread legal documents for spelling, grammar, and punctuation.

Manage Outlook calendars for multiple attorneys in various offices, and flag case coverage issues as needed. Provide back-up assistance for other support staff as needed, to include collecting, scanning/documenting, distributing incoming/outgoing mail, answer phones/door, and other administrative tasks as needed. Scan documents for attorneys.

Open and organize files. Create and/or manage local office contributions to agency-wide Excel spreadsheets and keep track of entries. Learn and become proficient with the NYMatters database to assist in retrieving and entering information and generating reports as necessary.

Learn and become proficient with the Paper Archive Management database to assist with the archiving and retrieval of records. Work collaboratively and build trust relationship with attorneys and other administrative staff to ensure team approach in all work performed within the office. Perform other duties and ad hoc tasks as necessary or assigned.

Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS: One year of clerical experience.

OTHER WAYS TO QUALIFY: Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website. Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State's law firm

The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state's environment.

Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules. The agency's hours of operation are Monday through Friday, between 8:30 am and 5:00 pm (37.5 hours/week)

Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews. ADDITIONAL COMMENTS For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG.

This agency does not participate in E-Verify for work authorization purposes. Some positions may require additional credentials or a background check to verify your identity.