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Office Assistant Jobs in Maple, ON (NOW HIRING)

Canada Post

Post Office Assistant - Term

Port Perry, ON · On-site

CA$20.54/hr

We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to customers. Note: The ideal candidate should reside in the ...

Audax

Office Manager / Executive Assistant

Toronto, ON · On-site

Office Manager / Executive Assistant Start Date: A.S.A.P. About Audax Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services ...

Audax

Office Manager / Executive Assistant

Toronto, ON · On-site

Office Manager / Executive Assistant Start Date: A.S.A.P. About Audax Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services ...

Audax

Office Manager / Executive Assistant

Toronto, ON · On-site

Office Manager / Executive Assistant Start Date: A.S.A.P. About Audax Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services ...

Audax

Office Manager / Executive Assistant

Toronto, ON · On-site

Office Manager / Executive Assistant Start Date: A.S.A.P. About Audax Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services ...

Minto

Team Assistant

Toronto, ON · On-site

Seasonal Office Assistant Toronto, Ontario Build what's next at Minto Working at Minto means being part of something bigger-where your career is built on purpose, progress, and possibility. Here ...

ShyftLabs

Office Operations Assistant

Toronto, ON

CA$17 - CA$18/hr

Role Overview We are seeking an organized, proactive, and detail-oriented Office Operations Assistant to support our day-to-day workplace operations. This role is ideal for a current student ...

Air-tek

Office Coordinator

Toronto, ON · On-site

Set up new hire desks and assist with the onboarding experience. * Ensure a safe and welcoming office environment. Administrative Support: * Assist in compiling various reports. * Participate on the ...

Monex

Office Manager

Toronto, ON · On-site

Office Manager | Toronto Monex is a leading global financial solutions provider, offering a ... Arrange couriers and taxis in line with company policy * Assist with unexpected travel-related ...

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Office Assistant information

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Maple, ON?

The most popular types of Office jobs in Maple, ON are:

What are popular job titles related to Office Assistant jobs in Maple, ON?

For Office Assistant jobs in Maple, ON, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in Maple, ON look for?

The top searched job categories for Office Assistant jobs in Maple, ON are:

What cities near Maple, ON are hiring for Office Assistant jobs?

Cities near Maple, ON with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Maple, ON as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution.

Medical Office Assistant

Crosstown Family Health Team

Toronto, ON

CA$22 - CA$24/hr

Full-time

Posted 3 days ago

New

Job description

Crosstown Family Health Team is pleased to share this career opportunity on behalf of our physician partners at the Family Health Organization (FHO).We are seeking an experienced, professional, and patient-focused Medical Office Assistant (MOA) to join our physician team.The MOA is an integral part of our practice, working closely with physicians and professional staff to provide efficient, high-quality, patient-centred care. We are looking for someone who is organized, dependable, personable, and enjoys working as part of a collaborative team.Reports to: Drs. Lauren den Boer, Christopher Sun, Sok Kau TangResponsibilities Greet and register patients in a professional and friendly manner. Screen patients for infection symptoms and direct appropriately. Enter and verify patient demographic, contact, email, and health card information. Provide, explain, complete, and collect required forms. Answer a multi-line telephone system and book appointments. Collect payments and prepare invoices. Maintain a clean and organized reception and waiting area. Complete daily opening and closing procedures. Manage patient interactions professionally and de-escalate challenging situations. Complete patient recalls, diagnostic test follow-up, correspondence, scanning, and referral processing/tracking. Complete EMR tasks accurately and in a timely manner. Sort and distribute incoming mail and faxes. Work collaboratively with physicians and professional staff to support efficient clinic operations and patient care. Qualifications High school diploma or equivalent required. Medical Secretarial Program and/or related Office Administration program preferred. Minimum one year of relevant medical office experience. Avaros EMR experience highly preferred. Excellent communication, interpersonal, and customer service skills. Knowledge of medical terminology. Strong computer skills. Typing speed of approximately 60 wpm. Ability to work independently, prioritize tasks, and remain organized in a busy clinical environment. Why Join Our Team? Collaborative physician and administrative team. Meaningful role in supporting patient care. Varied responsibilities and opportunities to develop your medical administrative skills. Supportive environment where initiative and teamwork are valued. Opportunity to build a long-term role within the practice. Regular team building events and outings to strengthen office culture and promote work-life balance. Position DetailsJob Type: Full-time, Permanent Schedule: Weekend hours required Salary: $22.00- $24.00+ per hour, commensurate with experience and qualifications.How to ApplyQualified applicants should submit a resume and cover letter by August 17, 2026.We thank all applicants for their interest; however, only those selected for an interview will be contacted using the email address or telephone number provided.

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