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Office Assistant Jobs in Exton, PA (NOW HIRING)

Piano

Office Assistant

Philadelphia, PA · On-site

$17 - $22.25/hr

Office Assistant Piano's Digital Experience Cloud empowers organizations to understand and influence customer behavior. By unifying customer data, analyzing behavior metrics, and creating ...

Villanova University

Office Assistant

Villanova, PA · On-site

$10/hr

Office Assistant Posting Type Student Hours/week: 10 Eligibility: Work study preferred but open to all students Semester 2026-2027 Academic Year Location Stanford Hall Detailed Work Schedule Number ...

Villanova University

Office Assistant

Bryn Mawr, PA · On-site

$14.50 - $19.25/hr

Office Assistant To apply to this position, click on the Apply for this Job button below. If you have questions about the application process, please refer to the Applicant FAQ link on the sidebar.

Villanova University

Office Assistant

Villanova, PA · On-site

$10/hr

Office Assistant Posting Type Student Hours/week: 10+; up to 20 hours per week Eligibility: Work Study ONLY Semester 2026-2027 Academic Year Location Garey Hall Detailed Work Schedule Tuesdays and ...

Piano Software

Office Assistant

Philadelphia, PA · On-site

$17 - $22.25/hr

Position Overview The Office Assistant ensures the day-to-day physical environment of the Philadelphia office runs smoothly and consistently. The role is responsible for employee food and beverage ...

Villanova University

Office assistant

Villanova, PA · On-site

$10/hr

Office assistant Posting Type Student Hours/week: 13 Eligibility: Work Study ONLY Semester 2026-2027 Academic Year Location Drosdick Hall Detailed Work Schedule Number of positions: 4 Department: 205 ...

Construction Company

Office Assistant

Philadelphia, PA · Remote

$17.25 - $22.50/hr

Maintain vendor and supplier account information * Assist with scheduling, document filing, and data entry * Support general office operations (emails, calls, spreadsheets, etc.) * Coordinate with ...

GENERAL RV CENTER

Office Assistant

West Chester, PA · On-site

$15.75 - $20.75/hr

Proficient with Microsoft Office suite * Must be detail oriented * Able to work in a team setting in a fast-paced office setting with * Strong communication skills, verbal and written * Ability to ...

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Office Assistant information

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How much do office assistant jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for office assistant in Exton, PA is $18.27, according to ZipRecruiter salary data. Most workers in this role earn between $15.53 and $20.43 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Exton, PA?

The most popular types of Office jobs in Exton, PA are:

What are popular job titles related to Office Assistant jobs in Exton, PA?

For Office Assistant jobs in Exton, PA, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in Exton, PA look for?

The top searched job categories for Office Assistant jobs in Exton, PA are:

What cities near Exton, PA are hiring for Office Assistant jobs?

Cities near Exton, PA with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Exton, PA as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 19% Part Time, and 2% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $38,012 per year, or $18.3 per hour.

Office Assistant

Piano

Philadelphia, PA • On-site

$17 - $22.25/hr

Other

Posted 26 days ago

Job description

Office Assistant

Piano's Digital Experience Cloud empowers organizations to understand and influence customer behavior. By unifying customer data, analyzing behavior metrics, and creating personalized customer journeys, Piano helps brands launch campaigns and products faster, strengthen customer engagement and drive personalization at scale from a single platform. Piano serves a global client base, including Air France, the BBC, CBS, IBM, Kirin Holdings, Jaguar Land Rover, LinkedIn, Nielsen, The Wall Street Journal, and more.

The Office Assistant ensures the day-to-day physical environment of the Philadelphia office runs smoothly and consistently. The role is responsible for employee food and beverage provisioning, vendor coordination, office supply inventory, facilities upkeep, event logistics, asset management, and more.

This is a part-time, on-site role working 20 hours per week. The Office Assistant operates as the primary point of contact for all office-level operational needs, acting as the in-office go-to person for staff and external vendors alike.

Key Responsibilities

Food & Beverage Operations

  • Order employee lunches Monday–Thursday using DoorDash and Relish/EZ Cater; receive deliveries and resolve any order issues with drivers.
  • Maintain office kitchen stock (coffee, snacks, beverages) via weekly Instacart orders; conduct regular inventory checks and gather staff input on preferences.
  • Keep kitchen and common areas clean; manage dishwasher upkeep.

Vendor & Facilities Management

  • Serve as the primary point of contact for all office vendors, including the floral upkeep company, building staff, and parking garage for validation sticker procurement.
  • Coordinate with IT to maintain meeting rooms and the technology within them, ensuring all equipment is operational.
  • Coordinate the technical services assistance required for office machinery.

Logistics & Inventory

  • Manage outbound and inbound shipments via FedEx, including preparation of shipping labels, dispatch of equipment to remote employees, and delivery tracking.
  • Maintain organized storage areas, including computer inventory and Piano-branded SWAG items.

Events & Employee Experience

  • Plan and execute office events (e.g., in-office happy hours, off-site gatherings), including procurement of food, beverages, and supplies within allocated budget.
  • Liaise with restaurant and catering staff to negotiate and coordinate external event logistics.
  • Serve as the general in-office resource for employees, addressing ad hoc operational needs as they arise.
Qualifications & Experience
  • Strong organizational skills and ability to manage multiple concurrent operational tasks.
  • Comfort with on-site, hands-on work including receiving deliveries and coordinating with in-person vendors.
  • Clear verbal and written communication skills for vendor and staff interaction.
  • Familiarity with common procurement and delivery platforms (e.g., DoorDash, Instacart, EZ Cater, FedEx).
  • Prior experience in office management, facilities coordination, or an administrative operations role (preferred, not required).
  • Experience planning small-to-medium workplace events within a defined budget (preferred, not required).

Applicants for this position should have the authorization to work in this jurisdiction without sponsorship from the Company.

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About Piano

Sourced by ZipRecruiter

Industry

Jewelry, luggage, and leather goods stores

Company size

11 - 50 Employees

Headquarters location

Leesburg, VA, US

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