ZipRecruiter

Log In

1

Office Administrator Executive Assistant Jobs (NOW HIRING)

Pernix Group, Inc.

Office Administrator

Lombard, IL · On-site

$22 - $28/hr

Office Administrator Location: Pernix Group Corporate Headquarters, Lombard, IL (onsite) Reports To ... Executive Assistant to the CEO Employment Type: Full-Time (Mon-Fri) About Pernix Group, Inc. Pernix ...

Pernix Group, Inc.

Office Administrator

Lombard, IL

$22 - $28/hr

Office Administrator Location: Pernix Group Corporate Headquarters, Lombard, IL (onsite) Reports To ... Executive Assistant to the CEO Employment Type: Full-Time (Mon-Fri) About Pernix Group, Inc. Pernix ...

next page

Showing results 1-20

All JobsBusiness JobsBusiness Services JobsOffice Manager JobsOffice Administrator Executive Assistant Jobs

Office Administrator Executive Assistant information

See salary details

$14

$28

$42

How much do office administrator executive assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for office administrator executive assistant in the United States is $28.63, according to ZipRecruiter salary data. Most workers in this role earn between $22.12 and $35.34 per hour, depending on experience, location, and employer.

What is an office administrator executive assistant?

Office Administrator Executive Assistants are professionals who provide high-level administrative support to executives and ensure the smooth operation of office activities. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and overseeing office logistics. They act as a key point of contact between executives and other staff, clients, or stakeholders. This role requires strong organizational, communication, and multitasking skills, as well as discretion and professionalism.

How does an office administrator executive assistant typically balance supporting executive leadership with managing office operations?

Office Administrator Executive Assistants often juggle dual responsibilities: providing direct support to executives—such as managing calendars, preparing reports, and organizing meetings—while also overseeing office operations like coordinating supplies, maintaining records, and facilitating communication among departments. Balancing these tasks requires strong organizational skills and the ability to prioritize urgent executive needs without neglecting ongoing office functions. Success in this role often involves proactive communication and effective delegation, ensuring that both the executive and the broader team are well-supported.

What are the key skills and qualifications needed to thrive as an office administrator executive assistant, and why are they important?

To thrive as an Office Administrator Executive Assistant, you need strong organizational abilities, multitasking skills, and proficiency in office management, often supported by a degree or relevant administrative experience. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes certification like CAP (Certified Administrative Professional) is valuable. Excellent communication, discretion, and problem-solving skills are crucial for managing sensitive information and coordinating with executives and teams. These competencies ensure smooth office operations, effective support for leadership, and a well-organized work environment.

What is the difference between Office Administrator Executive Assistant vs Office Manager?

AspectOffice Administrator Executive AssistantOffice Manager
Primary RoleSupports executives with administrative tasks and manages office operationsOversees overall office functions, staff, and facilities management
CredentialsTypically requires administrative certifications or experienceMay require management experience or certifications
Work EnvironmentExecutive offices, administrative departmentsOffice environment with supervisory responsibilities
Common UsageUsed in corporate settings to support executivesUsed in organizations to manage office operations

The Office Administrator Executive Assistant primarily supports executives with administrative tasks, while the Office Manager oversees the entire office operations. Both roles require strong organizational skills, but the Office Manager has broader responsibilities including staff supervision and facilities management.

What cities are hiring for Office Administrator Executive Assistant jobs?

Cities with the most Office Administrator Executive Assistant job openings:

What states have the most Office Administrator Executive Assistant jobs?

States with the most job openings for Office Administrator Executive Assistant jobs include:

What are popular job titles related to Office Administrator Executive Assistant jobs?

For Office Administrator Executive Assistant jobs, the most frequently searched job titles are:

Office Administrator Executive Assistant jobs near you
Infographic showing various Office Administrator Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $59,547 per year, or $28.6 per hour.

Admin & Office Manager/ Executive Assistant

Louisville, KY • On-site

KENTUCKY RIGHT TO LIFE AND ED FOUNDATION
See more jobs at KENTUCKY RIGHT TO LIFE AND ED FOUNDATIONexternal

Other

Re-posted 23 days ago

Job description

Position Profile:

Professional Office Management/Executive Assistant 

Hours for the position and salary are negotiable depending on experience. (will consider - hybrid and 3/4 time working hours)

Selected for the position, the candidate/new employee is hired with the expectation that they are technologically savvy, goal orientated and motivated with a passion for our mission.

Duties include providing support to the executive director, assisting in daily office needs, and managing the company’s general administrative activities and coordinating volunteers when working on specific projects.

The successful Administrator should ensure the efficient and smooth day-to-day operation of the office. The successful Executive Assistant is a trusted member of the Executive Director’s team. You are the Exec’s gatekeeper, traffic control, communications coordinator and go to person and the most trusted and integral member of the Exec’s team. The most important function of Executive Assistant is their ability to keep the Exec Director organized, informed, and prepared for anything that comes their way.

(It was once said that great Office Administrators/Executive Assistants are like a Swiss Army Knife; able to solve a range of tasks with the right tool at the right moment)

Responsibilities

  • Attention to detain and excellent communication skills written and verbal
  • Ability to multitask and prioritize daily responsibilities
  • Skilled at prioritizing and completing task independently
  • Proven experience as an Office Administrator, Executive Administrative Assistant, Senior Executive Assistant or in other comparable position. Detailed, focus and attention as part of the Executive Director’s team.
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office, Quickbooks, Constant Contact and online charitable giving/ donor software ( are a plus)
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Discretion and confidentiality

Office Administrator/Executive Assistant Responsibilities

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
  • Manage office supplies inventory and place orders as necessary
  • Perform receptionist duties: greet visitors, and answer and direct phone calls
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Develop office policies and procedures, and ensure they are implemented appropriately.
  • Assist with managing and maintaining IT infrastructure, MS, Quickbooks and accounting systems
  • Manage office budget, receipt and donations, including timely follow up acknowledgments and basic day to day bookkeeping
  • Insure all bills are paid in a timely manner
  • Insure all deposits and donations are correctly recorded
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Other duties as directed

Executive Assistant particular responsibilities

  • Provide administrative support to executive director, prepare, proofread and formate correspondence, email review and operate as executive director’s email traffic control, donor acknowledgments, correspondence with Chapters, maintaining executive director’s calendar including scheduling individual and group meetings, maintaining calendars, doing research, and creating reports for director and Boards. Media Alerts, Lobbying reports and filings, participate in event planning and other duties as directed.

Qualifications for Office Administrator/Executive Assistant

  • 2-5 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office and Google products, quickbooks, and (constant contact a plus)

Company Description

Kentucky Right to Life is Kentucky’s oldest statewide Prolife non profit organization.

We are comprised of two non profit organizations with one vision:

-Kentucky Right to Life, Association, Inc. dba
Kentucky Right to Life 501c4
- The Right to Life Educational Foundation of Kentucky 501C3
-Additionally, Kentucky Right to Life is associated with their Political Action Committee KY Right to Life Victory PAC
Hours for the position and salary are negotiable depending on experience. (will consider - hybrid and 3/4 time working hours