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Company Description
Mountbatten Institute
Founded in New York in 1984, the organization was named in honor of the late Earl Mountbatten of Burma, a senior member of the British Royal Family. Mountbatten Institute holds accreditation and membership in a number of business organizations and provides structured internships for international students under a State Department J1 Exchange Visitor program with certificate qualifications in international business. Qualifications can be applied towards graduate qualifications from two British Universities - St. Mary's University, London, and the University of Chester. The Institute enrolls over 300 students annually in New York, in two cohorts of 150 each with classes held on evenings and weekends.
Based in Manhattan, the Mountbatten Institute offers, students the unique opportunity to earn the MBA, the Post Graduate Certificate in International Business, the Master in Entrepreneurial Leadership in Global Business or the Master in Business Administration, through a unique work-based learning program. Students participate in a full time traineeship, combined with evening and weekend graduate study, while simultaneously gaining invaluable professional experience and building powerful networks at top financial institutions in New York City and Fairfield County, CT. Firms include UBS, Merrill Lynch, Barclays Capital, Credit Suisse, Liquidnet, JP Morgan, HSBC, and Thomson Reuters among others.
Job Description
Position Summary:
Provides general office support with a variety of clerical duties. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies.
Essential functions & Responsibilities:
• Responsible for opening the office at 8:30 AM
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Greets and directs visitors to the company in a friendly and professional manner
• Respond to all queries from public and customers
• Monitor visitor access and maintain security awareness
• Ensure knowledge of staff movements in and out of organization
• Takes and retrieves messages for various personnel
• Distribute incoming mail and prepare outgoing mail
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc)
• Maintain front desk area and all office areas clean and professional
• Assists in the ordering, receiving, stocking and distribution of office supplies
• Organize and Coordinate meetings and meeting room bookings
• Prepare minutes of meetings and agendas when requested
• Assist in making travel arrangements, accommodations, and planning & executing events as needed
• Responsible for online food catering ordering for corporate functions, ordering equipment/supplies for the company
• Update MIP calendar for the office area
• Works independently and within a team as needed in special department projects
• Assists with other related clerical duties such as photocopying, faxing, filing and collating
• Occasional weekend work required (specially before each intake arrivals)
• Other duties as assigned
For more information on the Mountbatten Institute, please visit our website at: www.mountbatten.org
Qualifications
Qualification required:
• Bachelor's degree or Associate degree
• 2 years demonstrated experience of administrative experience or in a customer service-facing role.
Qualification desired:
• Experience with Lotus Notes and the Microsoft Office Suite strongly preferred.
Skills Requirements:
• Leadership ability and willingness to work harmoniously with and to work effectively with the Newport building staff and management.
• Strong verbal and written communication skills to effectively deal with people of different organizational levels both inside and outside the company.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing housing practices.
• Good planning and organizations skills.
• Flexibility
• Work Ethic
• Assertive
• Must be dependable, reliable, and trustworthy
• Good negotiator and mediator
• Stress management skills
• Team player
Additional Information
All your information will be kept confidential according to EEO guidelines.
-This is a Temporary position-
How to Apply:
Please submit the following via email ONLY - No Telephone inquiries.
• A cover letter explaining your interest in the position with your current or last salary history and your salary expectations for this position.
• A current resume or CV
• Three (3) work references with email addresses. This expedites the assessment process for those who will be offered an interview.
• Qualifying and screened applicants will receive a personal interview ONLY.
NO telephone inquiries and NO relocation