Inventory/Accounts Payable Specialist
Since 1978, Big Tool Box has been the family-owned hardware haven where "all the expertise is under one roof," putting customer service at the heart of everything it does. Spanning five powerhouse categories-Ace Hardware and Tools for every nut, bolt, and power tool imaginable; the Rental & Repair Center to keep projects moving without breaking the bank; the Highlands Garden Center bursting with plants, soil, and green-thumb guidance; the Lawn & Sprinkler Center for flawless outdoor irrigation and landscape solutions; and the Grillin and Chillin Center stocked with premium BBQ grills and all the accessories for perfect backyard cookouts-Big Tool Box remains the go-to destination for contractors, gardeners, grill masters, and DIYers alike.
Job Summary
- Own accounts payable reconciliation, audit of physical counts, inventory accuracy, and receiving accuracy.
- Ensure every SKU is counted, slotted, and paid for correctly while mentoring inventory associates and preventing shrink.
- Oversee purchasing processes by utilizing Trello (or other receiving management software).
- Create and audit purchase orders as needed.
- Attention to detail.
- Praise worthy customer service is our goal in every customer interaction.
Key Responsibilities
- Accounts Payable Reconciliation
- Examine receiving documents and compare them with records, invoices, or orders to verify accuracy.
- Match every vendor invoice to receiving report. Monitor and resolve price/qty discrepancies working with the Receiving Supervisor.
- Code invoices to correct GL accounts (freight, promo, damages).
- Reconcile monthly statements; file credit memos and track open POs.
- Create purchase orders and monitor purchase order creation.
- Auditing Counts & Inventory Accuracy
- Monitor and address negative inventory quantities, identify and resolve underlying issues to ensure accurate stock levels.
- Ensure data accuracy within the inventory management system to maintain adequate inventory levels.
- Perform various inventory support functions: cycle counts, product audits, research discrepancies and location audits.
- Audit cycle counts monthly personally; recount variances on the spot and retrain immediately.
- Maintain Ace Pinnacle Metrics for Inventory accuracy
- Reporting & Continuous Improvement
- Root-cause top 20 shrink SKUs
- All other duties as assigned by management
Preferred Qualifications and Skills
- Education
- Bachelor's degree in accounting, supply chain, or business
- Experience
- 2+ years inventory control plus 1+ years leading count teams; AP reconciliation in retail required.
- Skills & Abilities
- Leadership: turns part-time counters into accuracy machines with daily feedback and gamification.
- AP mastery: matches 500-line PO in <15 min, spots hidden freight charges instantly.
- Audit rigor: recounts 1,000-piece pallet blindly and finds the 3 missing units.
- Expert in Microsoft Office, RF scanners, Excel pivot tables, and variance trending.
- Calm under month-end close pressure; communicates findings to management and corporate leadership.
- Physical Requirements
- Lift/carry up to 50 lbs occasionally (cases during audits).
- Walk 8-10 miles/shift through aisles, overheads, backroom; climb 12-ft ladders.
- Early-morning or late-night inventory windows.
- Age 18 years or older
- Forklift License
- Other
- Flexible for physical inventory weekends and vendor audits.
- Commitment to shrink elimination and mentoring future inventory leaders.