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Salary: $49,819.00 Annually
Location : West Chester University, PA
Job Type: Regular / Full-Time
Job Number: 26-154
Department: University Affairs
Division: Athletics
Opening Date: 06/12/2026
Closing Date: 7/6/2026 11:59 PM Eastern
Position Summary
Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Department of Athletics invites applicants for the vacant position of NCAA Compliance Assistant.
The shift for the position is Monday to Friday, 8:00 a.m. to 4:30 p.m.
West Chester University is an NCAA Division II member of the highly competitive Pennsylvania State Athletic Conference (PSAC). The Department of Athletics prepares our student athletes for life-long success by providing opportunities for them to excel in the classroom, in competition and in the community. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.
This is a position within the Division of University Affairs, awarded as one of the "Most Promising Places to Work in University Affairs" by Diverse: Issues in Higher Education for the second year in a row.
WCU serves approximately 17,000 students at the undergraduate and graduate levels, 23% identify as Hispanic/Latino, Black, Asian, and Native American Indian nations, and 24% are eligible for Pell grants. With approximately 30% designated as the first in their family to complete a bachelor's degree, WCU is the first to earn "First Forward Designation," an initiative of NASPA and The Suder Foundation.
Reporting to the Assistant Athletics Director - Compliance Coordinator, this position will provide excellent service to student-athletes, coaches, and institutional staff members. The ideal candidate will demonstrate customer service experience; strong administrative, organizational, and record-keeping skills; the ability to prioritize tasks and solve problems; the ability to work independently and as part of a team; and the ability to communicate effectively and professionally across a diverse population of campus partners including students, faculty, staff and coaches. The ideal candidate will manage high-volume communication and deliver timely, solutions-oriented customer support for student-athletes, coaches, faculty, staff and campus colleagues in a fast-paced Division II athletics environment supporting 24 varsity programs while ensuring compliance with NCAA regulations.
Responsibilities include:

• Comply with all departmental, university, conference, and NCAA rules and regulations which directly deal with an NCAA Division II Athletic program.
• Monitor and organize recruitment documentation involving unofficial visits and official visits.
• Monitor playing and practice seasons including countable athletically related activity (CARA) logs, Declaration of Playing Season, and Dates of Competition.
• Enter, update, and maintain student-athlete information in various databases.
• Monitor designation of staff including all paid, volunteer, undergraduate assistants and managers on staff including assigning D2U, PSAC Sportsmanship form and any human resources initial documents.
• Maintain accurate team rosters through university Banner, Compliance Assistant and Teamworks.
• Assist in rules education of student-athletes, coaches, boosters, and staff regarding NCAA and PSAC rules and regulations.
• Assist in the completion of all preseason requirements for all student athletes and coaches.
• Assist in certifying student-athlete Athletic and Academic eligibility regarding initial eligibility and continuing eligibility.
• Assist with the department's scholarship program and renewal of athletics grant in aid agreements.
• Assist with updates to student athlete handbook and department policy and procedure manual.
• Assist with the day-to-day operations of the Athletic office and other duties as assigned.

Minimum Qualifications

• Such training as may have been gained through graduation from a four-year college or university

OR

• Any equivalent combination of experience and training.
• Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

Required Knowledge, Skills & Abilities:

• Some knowledge of the principles and practices of public administration.
• Some knowledge of the principles of governmental accounting, statistics, and public personnel administration.
• Some knowledge of the sources of information, methods, and techniques used in administrative research.
• Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures.
• Ability to conduct studies and analyze contributing to the development of sound operational procedures.
• Ability to speak and write effectively.

Preferred Qualifications

• Bachelor's Degree
• Experience in higher education, college athletics or student support
• Experience in customer service
• Experience with student information systems and document management systems used in higher education (OnBase, Slate, Banner, SAP, 25Live)
• Experience in NCAA Applications and Compliance Software (Compliance Assistant, Teamworks, Transfer Portal, LSDBi, Eligibility Center, Learning Portal)

Special Instructions
Salary and benefits are dictated by the American Federation of State, County and Municipal Employees (AFSCME) collective bargaining agreement.
Candidates should apply online atA cover letter and a resume are required. Incomplete applications will not be reviewed.
Due to the nature of the position, employment visa sponsorship is not available.
Applicants must successfully complete the interview process to be considered as a finalist.
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.
Developing and sustaining a diverse faculty and staff advances West Chester University's educational mission. West Chester University is an Affirmative Action - Equal Opportunity Employer.
Email for questions regarding the application process.
WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities.

• On the first working day, new employees are eligible to enroll in medical benefit plans and can choose between two PPO plans or an HMO plan.

• Supplemental dental, vision, hearing and prescription coverage is also offered to employees.
• The Get Healthy Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health.
• Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses.
• A University mission to support employee personal and professional growth.
• PASSHE tuition waiver lowers the cost of college expenses.
• Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays.
• Choice of two group retirement plans with generous employer contributions.
• Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire.
• Group life insurance is provided at no cost to all permanent employees.
• Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIP/AD&D) are available to employees.
• State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.

The employee group for this position is American Federation of State, County, and Municipal Employees (AFSCME).
For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE .
Theinformation is provided for general purposes only. Legal Plan Documents will govern any discrepancies that may arise. Benefits, benefit levels, and eligibility rules are subject to change. The benefits described are available to most employees; however, certain eligibility requirements must be met.