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Mid-Level ABA Clinician (BCBA Candidate)

Department: Clinical Operations
Reports To: Clinical Director / Supervising BCBA
Employment Type: Part-Time (Administrative & Clinical Support)
Schedule: Part-Time and Full-Time Available

Compensation: $30 an hour

Position Summary

House of Hearts ABA is seeking a highly organized, clinically skilled, and motivated Mid-Level ABA Clinician (BCBA Candidate) to support our growing clinical operations team. This position is designed for individuals who have completed a Master's degree in Applied Behavior Analysis (or related field), successfully completed all BACB supervised fieldwork requirements, and are actively preparing for or awaiting BCBA certification.

Working under the supervision of a licensed BCBA, the Mid-Level ABA Clinician serves as an extension of the clinical leadership team by assisting with behavioral assessments, protocol modification support, treatment planning, clinical documentation, case management, insurance authorizations, quality assurance, and client startup coordination. The role supports both CPT 97151 (Behavioral Assessment) and 97155 (Adaptive Behavior Treatment with Protocol Modification) services while ensuring all clinical work remains under the review and approval of the supervising BCBA.

This position is ideal for an individual seeking advanced clinical experience and leadership development while transitioning into a Board Certified Behavior Analyst role.

Essential Responsibilities

Clinical Assessment Support (CPT 97151)

Under the supervision and direction of a supervising BCBA, the Mid-Level ABA Clinician will:

• Assist with initial ABA assessments and reassessments.

• Conduct caregiver interviews utilizing standardized assessment tools.

• Complete direct behavioral observations.

• Collect, organize, and summarize clinical assessment data.

• Score standardized assessments including:

  • Vineland-3

  • VB-MAPP

  • ABLLS-R

  • AFLS

  • PEAK

  • Social Skills Assessments

  • Functional Behavior Assessments (FBA)

• Draft behavioral assessment reports for BCBA review.

• Assist with individualized treatment recommendations.

• Prepare supporting documentation for insurance authorization requests.

• Complete revisions requested by the supervising BCBA.

• Organize assessment packets and supporting documentation.

• Monitor assessment timelines and completion deadlines.

Protocol Modification & Clinical Case Management Support (CPT 97155)

Under the supervision of the supervising BCBA, the Mid-Level ABA Clinician will assist with activities related to adaptive behavior treatment with protocol modification by:

• Reviewing ongoing client data to identify behavioral trends and treatment progress.

• Conducting data analysis to support clinical decision-making.

• Preparing draft protocol modifications for BCBA review.

• Assisting with skill acquisition and behavior reduction program updates.

• Reviewing treatment fidelity and implementation consistency.

• Preparing supervision documentation for BCBA review.

• Organizing protocol modification documentation.

• Preparing graphs and clinical summaries for authorization renewals.

• Assisting with caregiver training materials related to treatment updates.

• Monitoring authorization periods and clinical deadlines.

• Supporting quality assurance reviews related to treatment implementation.

• Assisting with treatment integrity monitoring.

• Supporting BCBA preparation for RBT supervision sessions.

• Assisting with implementation of updated programming following BCBA approval.

• Preparing documentation necessary for continued insurance authorization requests.

• Assisting in monitoring overall case progression and clinical outcomes.

Clinical Documentation & Client Startup

Assist Clinical Leadership by:

• Reviewing referral packets and diagnostic documentation.

• Completing initial intake documentation.

• Preparing client startup paperwork.

• Building treatment plans for BCBA review.

• Creating individualized programming templates.

• Preparing electronic medical record documentation.

• Setting up client documentation within CentralReach.

• Assisting with insurance authorization requests.

• Organizing assessment documentation.

• Coordinating new client startup activities.

• Supporting timely initiation of services.

• Ensuring documentation complies with payer requirements.

Clinical Operations & Case Support

Provide clinical and administrative support by:

• Reviewing client programming for completeness and accuracy.

• Preparing program revisions for BCBA approval.

• Monitoring clinical deadlines and authorization expiration dates.

• Reviewing graphs and client progress reports.

• Identifying potential barriers to treatment progression.

• Preparing clinical summaries for leadership review.

• Assisting with caregiver training resources.

• Supporting quality assurance initiatives.

• Monitoring documentation compliance.

• Assisting with clinical audits.

• Supporting special clinical projects.

• Assisting with implementation of new clinical initiatives.

• Maintaining organized clinical documentation workflows.

• Participating in case reviews and interdisciplinary meetings.

Administrative Responsibilities

• Coordinate assessment scheduling.

• Track client startup timelines.

• Maintain assessment and authorization trackers.

• Assist with onboarding new RBTs to assigned cases.

• Maintain CentralReach documentation.

• Coordinate communication between departments.

• Communicate professionally with caregivers and interdisciplinary providers.

• Support Clinical Leadership with ongoing operational projects.

• Participate in department meetings.

• Assist with workflow improvement initiatives.

• RBT Full Cycle Recruiting

RBT Full Cycle Recruiting

• Post open RBT positions across job boards and company channels

• Screen and review incoming RBT applications

• Schedule and conduct interviews with RBT candidates

• Evaluate candidates and make hiring recommendations/decisions

• Extend offers and coordinate new hire paperwork

• Manage RBT onboarding, including credentialing and initial training coordination

• Track recruiting pipeline and open position status

Collaboration

The Mid-Level ABA Clinician will collaborate closely with:

• Clinical Director

• Lead BCBAs

• Supervising BCBAs

• Intake Coordinators

• Scheduling Team

• Insurance Authorization Team

• Quality Assurance Team

• Registered Behavior Technicians

• Caregivers

• Interdisciplinary Providers

Qualifications

Required

• Master's Degree in Applied Behavior Analysis, Psychology, Education, or related field

• Completion of all BACB supervised fieldwork requirements

• Eligible to sit for the BCBA examination

• Minimum one year of ABA clinical experience

• Strong knowledge of Applied Behavior Analysis principles

• Experience conducting caregiver interviews

• Experience completing behavioral observations

• Experience with behavioral assessments

• Strong report writing and documentation skills

• Excellent organizational and time-management skills

• Ability to work independently while receiving BCBA supervision

Preferred

• Experience with CentralReach

• Experience writing ABA assessment reports

• Experience supporting CPT 97151 and 97155 services

• Experience with insurance authorizations

• Knowledge of medical necessity criteria

• Experience supporting multidisciplinary teams

Skills

• Behavioral Assessment

• Functional Behavior Assessment (FBA)

• Clinical Documentation

• Treatment Planning

• Protocol Modification Support

• Case Management

• Data Analysis

• Graph Interpretation

• Report Writing

• Clinical Organization

• Quality Assurance

• Professional Communication

• Critical Thinking

• Problem Solving

• Time Management

• Collaboration

Scope of Practice

This position does not function independently as a Board Certified Behavior Analyst.

All clinical activities associated with CPT 97151 (Behavior Identification Assessment) and CPT 97155 (Adaptive Behavior Treatment with Protocol Modification) are completed under the direct supervision, review, and approval of a licensed BCBA.

The Mid-Level ABA Clinician may assist with assessments, caregiver interviews, observations, data analysis, report drafting, treatment planning support, protocol modification preparation, clinical documentation, quality assurance, case management activities, and insurance authorization documentation. Final clinical decision-making, protocol modifications, treatment recommendations, report signatures, supervision responsibilities, and authorization submissions remain solely the responsibility of the supervising BCBA.

Performance Expectations

Successful candidates will consistently:

• Complete assessment and protocol modification documentation accurately and on time.

• Maintain excellent communication with the clinical team.

• Support timely client startups and insurance authorizations.

• Monitor assessment and authorization deadlines.

• Demonstrate professionalism, initiative, and accountability.

• Maintain HIPAA compliance and adherence to the BACB Ethics Code.

• Contribute to continuous quality improvement initiatives.

• Support efficient clinical operations and high-quality patient care.

Growth Opportunity

This position is designed as a structured clinical bridge into a Board Certified Behavior Analyst role. As competencies develop, the Mid-Level ABA Clinician will gain progressive experience in behavioral assessment (97151), adaptive behavior treatment with protocol modification (97155), treatment planning, clinical leadership, insurance authorization, quality assurance, and case management under BCBA supervision. Upon successful BCBA certification and demonstration of clinical competency, opportunities may become available to transition into a full-time BCBA position within House of Hearts ABA.