Metadata Library Jobs in Madison, WI (NOW HIRING)

Introduction
The Wisconsin Historical Society , considered one of the nation's finest historical institutions, is a State of Wisconsin government agency as well as a mission-driven entrepreneurial organization. The Wisconsin Historical Society (WHS), founded in 1846, ranks as one of the largest, most active and diversified state historical societies in the nation. As both a state agency and a private membership organization, its mission is to help people connect to the past by collecting, preserving, and sharing stories. At its core, WHS believes that increasing the public's knowledge of history has profound societal, cultural, and economic benefit. Its library, archives and collections, historic sites and museums, historic preservation office, and extensive educational programs and community outreach are focused on our vision to enrich and transform lives through unparalleled access to history. Click here for more information about WHS' mission, vision, and core values.
WHS is committed to being a diverse, equitable, and inclusive organization because we truly believe this is the most effective way to attract, engage, and retain the best talent and the most meaningful way to support our mission.
Click here for more information about working for WHS.
Position Summary
The Digital Services Program at WHS is currently recruiting for two positions. The Digital Imaging Specialist will have responsibilities that include photographing and imaging a wide range of collection materials in compliance with professional standards, creating and quality-controlling metadata, preparing files for long-term preservation and access, and supporting online and educational use of digital assets.
The Digital Imaging Coordinator oversees imaging in the Digital Lab, which includes overhead cameras, flatbed scanners (large-format, standard, and negative), microfilm scanners, DSLR cameras, sheet feed scanners, book scanners, and a 3D scanner to digitize the Society's unique collection materials. The Digital Imaging Coordinator will consistently apply established digitization, metadata, and technical guidelines to create high-quality digital assets for long-term preservation and use. The Digital Imaging Coordinator will primarily oversee the care and use of digital imaging equipment and ensure the quality of images produced by Digital Lab staff is in accordance with FAGDI standards. This position oversees digitization quality assurance and provides technical support and training to staff for software and equipment specific to the digital lab. This role serves as the primary liaison between program areas, IT, and external vendors for digitization processes.
Salary Information
The salary will be between $30.15 - $35.00 per hour plus excellent benefits. Pay on appointment for current or former state employees may vary according to the applicable pay provisions found in the Wisconsin State Compensation Plan. These positions are in pay schedule 07, range 34. The classification for both positions is IS Business Automation Senior. A 12-month probationary period will be required.
Visit this link for a calculator of State of Wisconsin benefits: https://dpm.wi.gov/Pages/Employees/RewardsCalculator.aspx
Job Details
A criminal background check will be conducted prior to an offer of employment to determine if the circumstances of any conviction may be related to the job.
Interested permanent classified state employees should complete this application process to apply.
WHS does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.
This position will work full-time in the office.
Qualifications
Please make sure to describe the following qualifications within your resume and/or letter of qualifications in order to be considered for this position.
Minimally qualified candidate will have experience in the following:

• Experience using professional-level digitization equipment in a production-level environment
• Ex perience working with special and/or archival collections, including experience handling fragile materials
• Demonstrable understanding of still image capture, including knowledge of digitization standards and best practices for digitization of a variety of analog mediums
• Experience working with Qualified Dublin Core Metadata Standards and digital asset management systems
• Experience with maintaining file management standards, including folder structures, naming conventions, and version-controlled practices
• Demonstrated ability to identify quality issues with digitized and born-digital image files

In addition to minimum qualifications, a well-qualified candidate will additionally have experience in three of the following areas:

• Working with Golden Thread software, and/or Capture One software
• Experience in maintaining a digitization lab, its equipment, and coordinating with vendors
• Experience in the use of digital imaging standards, including FADGI, ISO 19264, and color management workflows
• Participating in hiring, training, and mentoring students and/or volunteers
• Experience in audiovisual digitization

How To Apply
To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.
Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on developing your resume and letter of qualifications for your application and what should be included in these materials, click here for resume and letter of qualifications instructions. .
Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process.
WHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.
Questions may be directed to jan.zadra@wisconsinhistory.org . or (608) 264-6409.
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The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.
Deadline to Apply
Applications are due at 11:59PM on July 14, 2026.