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Medical Records Associate Jobs in Springfield, NJ

Monarch Communities

Med Tech

Livingston, NJ · On-site

$23 - $23.50/hr

Maintain medical records and written documentation assuring accuracy, completeness and compliance ... The associate must use proper body mechanics. Additional Information Benefits Offered ...

Monarch Communities

Med Tech

Livingston, NJ

Maintain medical records and written documentation assuring accuracy, completeness and compliance ... While performing the duties of this job, the associate is often required to stand, walk, sit, use ...

Monarch Communities

Med Tech

Livingston, NJ · On-site

$23 - $24/hr

Maintain medical records and written documentation assuring accuracy, completeness and compliance ... While performing the duties of this job, the associate is often required to stand, walk, sit, use ...

Monarch Communities

Med Tech

Livingston, NJ

$23 - $24/hr

Maintain medical records and written documentation assuring accuracy, completeness and compliance ... While performing the duties of this job, the associate is often required to stand, walk, sit, use ...

Benemed Physician PC

MEDICAL ASSISTANT

Corona, NY · On-site

$19 - $21/hr

... maintaining medical records. Your contribution will be critical in ensuring that our patients ... Associate's or Bachelor's degree in Medical Assisting or related field * Experience working in a ...

Benemed Physician PC

MEDICAL ASSISTANT

Corona, NY · On-site

$19 - $21/hr

... maintaining medical records. Your contribution will be critical in ensuring that our patients ... Associate's or Bachelor's degree in Medical Assisting or related field * Experience working in a ...

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$15

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How much do medical records associate jobs pay per hour?

As of May 28, 2026, the average hourly pay for medical records associate in Springfield, NJ is $21.09, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $22.02 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Medical Records Associate, and why are they important?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are some common challenges faced by Medical Records Associates, and how can they be managed effectively?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What are Medical Records Associates?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

What are the most commonly searched types of Medical Records jobs in Springfield, NJ? The most popular types of Medical Records jobs in Springfield, NJ are:
What job categories do people searching Medical Records Associate jobs in Springfield, NJ look for? The top searched job categories for Medical Records Associate jobs in Springfield, NJ are:
What cities near Springfield, NJ are hiring for Medical Records Associate jobs? Cities near Springfield, NJ with the most Medical Records Associate job openings:
Medical Records Associate jobs near you
HIM Associate - PT Days

HIM Associate - PT Days

Holy Name Medical Center

Hackensack, NJ

$17 - $20.50/hr

Full-time, Part-time, Per diem

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

Holy Name Medical Center rating

7.4

Company rating: 7.4 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

309th of 989 rated hospitals

Job description

Description

HIM Associate

Holy Name is New Jersey's last remaining independent, Catholic health system, comprising a comprehensive 361-bed acute care medical center, a cancer center, medical fitness center, residential hospice, nursing school, and physician network. The system has a national reputation for providing culturally sensitive care to a diverse population, drawing patients from across the New York City region to its specialty centers and renowned doctors. Holy Name's mission to provide technologically advanced, compassionate and personalized care extends across a continuum that encompasses education, prevention, diagnosis, treatment, rehabilitation and wellness maintenance. The system is known as a high-quality, low-cost provider of extraordinary clinical care given by compassionate, highly trained physicians and staff.
A Brief Overview
Performs medical record completion responsibilities, handles processing of incomplete medical records, and participates in processes to support coding and reimbursement, including RAC and other payer requests. Assists Director with medical record projects.
What you will do

  • Adheres to all medical record analysis procedures to ensure a complete medical record.
  • Provides exceptional customer service to physicians.
  • Electronically analyzes scanned telephone orders for appropriate physician e-signature.
  • Accurately prepares and scans medical records in response to RAC and other payor requestors.
  • Accurately sorts and files loose papers into correct medical record.
  • Accurately prepares medical records for outside storage.
  • Provides assistance to Director with medical record projects in department.
  • Maintains area in a neat, clean and orderly manner.
  • Answers the telephone in a clear and concise manner, provides information in a courteous and professional manner.
  • Maintains and respects staff and patient confidentiality.
  • Displays and maintains a positive business demeanor.
  • Accepts other medical record duties as assigned by supervisor in a professional manner.
  • Will drive from our corporate office in Hackensack, NJ to the hospital in Teaneck, NJ as needed to retreat documentation

Education Qualifications

  • High School Diploma or equivalent experience Required

Experience Qualifications

  • 1-3 years One year experience in a HIM Department or currently enrolled in / recent graduate of an accredited HIM Program. Required and
  • Computer experience Preferred and
  • Prior medical record analysis experiences Preferred

Licenses and Certifications

  • DL NUMBER - Driver License, Valid and in State Must have a clean driving license and reliable vehicle to go to and from the hospital to the corporate office Upon Hire Required
At Holy Name, we believe in rewarding every team member with more than a paycheck—we invest in your future and well-being. Full-time and part-time employees have access to a comprehensive benefits package designed to support your health, financial security, and quality of life. We offer low-cost medical coverage with generous employer contributions, dental and vision plans, discounted prescriptions, and access to on-site child care. Additional benefits include 401(k) matching, tuition reimbursement, paid time off, flexible spending accounts, legal and voluntary coverage options, life insurance, and free on-site parking. If you are hired at Holy Name, your final base compensation will be determined based on factors such as employment status (Full/Part-Time or Per Diem) skills, education, and/or experience. In addition to those factors – we believe in the importance of pay equity and consider any internal equity of our current team members as a part of any final offer. Pay Range: $17.00/hour - $20.50/hour
Holy Name is a mission-driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center's dedicated and talented staff members. Holy Name is an Equal Opportunity Employer.

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