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Medical Records Assistant Jobs in East Orange, NJ

Phaxis

Medical Records Specialist

Manhattan, NY · On-site

$24.50 - $27/hr

Participate in required training sessions and assist in quality improvement audits, surveys, and focused studies as necessary. * Escalate unresolved medical record retrieval issues to the manager and ...

destinationone Consulting

Medical Records Clerk

Newark, NJ

$16.75 - $20.75/hr

... other regulations. Assist in audits to ensure records meet legal and regulatory standards ... Previous experience in medical records or a healthcare administrative role is a plus. Proficient in ...

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$43

How much do medical records assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for medical records assistant in East Orange, NJ is $22.94, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.81 per hour, depending on experience, location, and employer.

What Does a Medical Records Assistant Do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are the key skills and qualifications needed to thrive as a Medical Records Assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What are some common challenges Medical Records Assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What are Medical Records Assistants?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

More about Medical Records Assistant jobs
What are the most commonly searched types of Medical Records jobs in East Orange, NJ? The most popular types of Medical Records jobs in East Orange, NJ are:
What are popular job titles related to Medical Records Assistant jobs in East Orange, NJ? For Medical Records Assistant jobs in East Orange, NJ, the most frequently searched job titles are:
What job categories do people searching Medical Records Assistant jobs in East Orange, NJ look for? The top searched job categories for Medical Records Assistant jobs in East Orange, NJ are:
What cities near East Orange, NJ are hiring for Medical Records Assistant jobs? Cities near East Orange, NJ with the most Medical Records Assistant job openings:
Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in East Orange, NJ as of May 2026, with employment types broken down into 83% Full Time, and 17% Part Time. Highlights an 100% In-person job distribution, with an average salary of $47,723 per year, or $22.9 per hour.
Medical Records Assistant 2

Medical Records Assistant 2

SUNY Downstate Health Sciences University

New York, NY • On-site

Full-time

Posted 14 days ago

Job description

Medical Records Assistant 2
Job No: 496311
Department: MEDICAL RECORDS
Local Title: Medical Records Assistant 2
Budget Title: Teaching Hospital Medical Records Assistant II
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Information Technology
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
UUP
Job Summary:
The Department of Health Information Management at SUNY Downstate Health Sciences University is seeking a full-time TH Medical Records Assistant 2. The successful candidate will:
  • Have strong electronics system experience and good interpersonal skills necessary to address physician and staff.
  • Report to the supervisor of the file room area.
  • Assist with special projects.
  • Be crossed trained in all Health Information Management functions.
  • Work with systems utilized by the alpha scanning system, which are Healthbridge Electronic Medical Records, 3M Chart Tracking System and Clairsol.
  • Ensure strict adherence to security confidentiality guideline of HIPAA.
  • Troubleshoot problems with the scanning system or machine, ensure all papers are right-side up facing in the right direction, reposition pages on the system using arrow correct label with correct Date of Service.
  • Conduct maintenance cleaning system with paper jams and cleaning of the system.
  • Prep chart for the Alpha System Scan inpatient and outpatient papers appropriately for the corresponding medical record.
  • Scan loose material into the Alpha system.
  • Sort and scan emergency room records into the Alpha system.
  • Conduct Master Patient Index / Eagle and 3M search on all emergency room records.
  • Assemble inpatient and outpatient charts.
  • Ensure during the assembly of the medical record(s) patient's identifiers are on each page and each page(s) in an effort to identify all deficiencies according to departmental guidelines.
  • Enter deficiencies associated with the provider(s) into the 3MHISClient/Chart Fact system.
  • Ensure that all charts processed are signed out in the 3MHISClient/ChartFact system to the appropriate unit(s) in the department.
  • Conduct Master Patient Index/ 3M search on all loose papers.
  • View records by attorney, auditors, patients, etc.
  • Provide prompt response to all telephone, fax and walk-in inquires as well as to the Department of Health and other hospital requests for medical information.

Required Qualifications:
  • 1+ year of experience in Health Information Management and comprehensive knowledge of medical terminology.
  • Familiarity with HIPPA.
  • Strong interpersonal, verbal and written communication skills
  • High School Diploma.

Preferred Qualifications:
  • Associate Degree.
  • 2-years of related work experience in a healthcare environment, preferably in Health Information Management.

Work Schedule:
Variable Days; Variable Hours (Full-Time)
Salary Grade/Rank:
SL-1
Salary Range:
Commensurate with experience and qualifications
Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu
Advertised: April 24, 2024 Eastern Daylight Time
Applications close:
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