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Medical Record Intake Specialist Jobs (NOW HIRING)

Regional Care Group

Intake Specialist

Merrillville, IN · On-site

$15 - $17.25/hr

This Intake Specialist position is classified as supporting an administrative support department ... Meet with clients face to face in regards to their balances, medical record requests or other needs

Regional Care Group

Intake Specialist

Merrillville, IN · On-site

$15 - $17.25/hr

This Intake Specialist position is classified as supporting an administrative support department ... Meet with clients face to face in regards to their balances, medical record requests or other needs

OpsArmy

Legal Intake Specialist (PH | Remote)

$18.25 - $24.25/hr

Legal Intake Specialist (PH | Remote) Cebu City, Cebu, Philippines Job Openings Legal Intake ... are medical records retrieval process. This position ensures that every request is accurate ...

Omega Law Group

Intake Specialist

West Hollywood, CA · On-site

$25 - $45/hr

We are seeking an Intake Specialist who will act as the first point of contact for potential ... Accurately record intake information and case details in the firm's case management system ...

Omega Law Group PC

Intake Specialist

West Hollywood, CA · On-site

$25 - $45/hr

We are seeking an Intake Specialist who will act as the first point of contact for potential ... Accurately record intake information and case details in the firm's case management system ...

Omega Law Group

Intake Specialist

West Hollywood, CA · On-site

$25 - $45/hr

We are seeking an Intake Specialist who will act as the first point of contact for potential ... Accurately record intake information and case details in the firm's case management system ...

Washington County SPCA

Intake Specialist

Raleigh, NC · On-site

$17.25 - $23/hr

Intake Specialist The Intake Specialist serves as a primary point of contact for people and animals ... Maintain accurate medical records and communicate pertinent findings with Medical, Animal Care ...

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Medical Record Intake Specialist information

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How much do medical record intake specialist jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for medical record intake specialist in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What does a medical record intake specialist do?

A Medical Record Intake Specialist is responsible for receiving, reviewing, and processing patient medical records for healthcare facilities or insurance companies. They ensure that all incoming documentation is accurate, complete, and properly filed in electronic health record systems. This role often involves verifying patient information, maintaining confidentiality, and communicating with healthcare providers to obtain missing or additional records. Their work is crucial for supporting medical billing, patient care, and compliance with legal requirements.

What are the key skills and qualifications needed to thrive as a medical record intake specialist?

A Medical Record Intake Specialist requires attention to detail, organizational skills, and familiarity with medical terminology, often supported by a high school diploma or associate degree in health information management. Proficiency in electronic health record (EHR) systems, document management software, and HIPAA compliance is typically necessary. Strong communication, time management, and problem-solving abilities help specialists effectively coordinate with healthcare providers and ensure accurate record processing. These skills are vital to maintain data integrity, support patient care, and safeguard sensitive health information.

What are some common challenges faced by medical record intake specialists, and how can they be managed?

Medical Record Intake Specialists often encounter challenges such as handling a high volume of records, ensuring data accuracy, and maintaining compliance with privacy regulations like HIPAA. Managing these challenges involves strong organizational skills, attention to detail, and effective time management. Collaboration with healthcare providers and IT staff is also crucial to resolve discrepancies quickly and keep workflows efficient. Continuous training on new electronic health record systems and privacy protocols can further help specialists stay current and minimize errors.

What is the difference between Medical Record Intake Specialist vs Medical Secretary?

AspectMedical Record Intake SpecialistMedical Secretary
CredentialsHigh school diploma; certification in medical records management often preferredHigh school diploma; certification in medical office administration optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on patient data collectionDoctor's offices, clinics, administrative settings handling scheduling and patient communication
Primary ResponsibilitiesCollecting, organizing, and managing patient medical recordsScheduling appointments, answering phones, managing patient correspondence

The Medical Record Intake Specialist primarily focuses on managing patient medical records, while the Medical Secretary handles administrative tasks like scheduling and communication. Both roles are essential in healthcare settings but differ in daily duties and focus areas.

Are medical record intake specialists in demand?

Medical record intake specialists are in steady demand due to the ongoing need for accurate and efficient management of patient information in healthcare settings. The role often requires familiarity with electronic health record (EHR) systems and attention to detail, and employment opportunities are expected to grow as healthcare providers expand their digital record-keeping practices.

Do you need a degree to be a medical record intake specialist?

A medical record intake specialist typically does not need a college degree but should have a high school diploma or equivalent. Relevant skills include attention to detail, familiarity with medical terminology, and experience with electronic health record (EHR) systems. Certifications in medical coding or health information management can be beneficial but are not always required.

How much do medical record intake specialists make in the US?

Medical record intake specialists in the US typically earn between $35,000 and $50,000 annually, depending on experience, location, and employer. Entry-level positions may start lower, while experienced professionals with certifications can earn higher salaries. The role often requires familiarity with electronic health record (EHR) systems and attention to detail.

What cities are hiring for Medical Record Intake Specialist jobs?

Cities with the most Medical Record Intake Specialist job openings:

What states have the most Medical Record Intake Specialist jobs?

States with the most job openings for Medical Record Intake Specialist jobs include:

What are popular job titles related to Medical Record Intake Specialist jobs?

For Medical Record Intake Specialist jobs, the most frequently searched job titles are:

Infographic showing various Medical Record Intake Specialist job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $43,288 per year, or $20.8 per hour.

Intake Specialist

Los Angeles, CA • On-site

Omega Law Group Accident & Injury Attorneys
See more jobs at Omega Law Group Accident & Injury Attorneysexternal

$25 - $45/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

Intake Specialist

Omega Law Group is a prestigious personal injury law firm serving California and Texas. We are committed to championing the rights of individuals who have suffered due to negligence or wrongful acts. Our dedicated team is known for delivering exceptional service and winning results for our clients. Through innovation, compassion, and expertise, we have gained a reputation as one of the leading law firms in personal injury.

We are seeking an Intake Specialist who will act as the first point of contact for potential clients seeking legal representation from our personal injury law firm. This role entails conducting intake interviews, gathering essential information about potential cases, and evaluating their eligibility for representation.

Equipped with a keen ability to articulate the merits of our services, the Intake Specialist is essential in delivering exceptional client service and ensuring a positive experience for those seeking assistance. This role demands a candidate with a talent for detailed information gathering and a persuasive communication style, capable of building trust and confidence in our firm's capabilities.

The ideal candidate will be deeply driven and experienced in sales, skilled in articulating and highlighting the essential benefits of partnering with our firm in a clear and compelling manner.

Responsibilities:

  • Conduct intake interviews with potential clients via phone, or in-person meetings
  • Gather detailed information about the nature of the potential case, including accident details, injuries sustained, and relevant background information
  • Screen potential cases to determine eligibility for representation based on firm criteria and legal considerations
  • Communicate effectively and persuasively with potential clients, offering insights into the firm's services, processes, and the subsequent steps
  • Accurately record intake information and case details in the firm's case management system
  • Follow up with potential clients as needed to gather additional information or clarify details related to their cases
  • Perform additional duties as assigned

*Location: This role is located at our West Hollywood office and requires physical presence on-site.

Qualifications:

  • Experience with the client intake process in the legal industry or similar environments, preferably
  • Experience in sales with the ability to communicate persuasively and effectively, and highly self-motivated
  • Strong attention to detail with the capacity to manage multiple tasks efficiently
  • Proficiency in Spanish is desirable, with fluent Spanish speakers strongly encouraged to apply

Compensation:

$25 to $45 per hour + bonuses

Comprehensive Benefits Package:

  • Retirement Savings: 401(k) plan available
  • Career Development: Opportunities for professional growth and advancement
  • Comprehensive Insurance Coverage:
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Account
  • Life Insurance
  • Paid Time Off
  • Free onsite parking

We are an equal opportunity employer and offer competitive compensation and benefits, and opportunities for growth.

Apply