Medical Intake Coordinator Jobs in Indiana (NOW HIRING)

The Care Team in partnership with Traditions Health is seeking a new Clinical Team Manager (Registered Nurse/RN).

• The Clinical Manager (Registered Nurse/RN) ensures that the overall coordination of home health and/or hospice services provided to the patient is delivered according to acceptable standards of practice and all company procedures.
• This position reviews and approves patient information submitted by the licensed professional (LP).
• This position assists with patient care review meetings (Case Conference and Interdisciplinary Team (IDT)), the review and approval of orders, and provides oversight of patient care.
• The Clinical Manager is responsible for assisting the branch director with day‑to‑day office and staff management related to patient care.
• This position assists the branch leadership with ongoing education and training of all branch clinicians to ensure understanding of documentation requirements to meet regulatory standards.
• The Clinical Manager (Registered Nurse/RN) facilitates the relationship between physicians, referral sources, patients, caregivers, and employees.
• Review on call coordination notes reports daily.
• Communicate with patients and families to introduce TCT, discuss services to be rendered, and inform them of the potential start of care visit date; follow back up with the sales team member as needed.
• Provide educational material for family and staff on medical diagnoses, provision of care, psychosocial aspects of chronic illness and disability, and end of life care.
• Assist with maintaining provider requirements; work with providers, sales, and clinical staff to resolve issues as appropriate.
• Process workflow, coordination notes, and administrative tasks timely.
• Back up the intake coordinator to receive and enter referrals from payors, physicians, facilities, and staff; clearly identify who obtained the referral.
• Attach referral paperwork to medical record timely, as needed.
• Communicate acceptance of referrals clearly with referral sources, as needed.
• Back up the Patient Service Coordinator (PSC) to reschedule missed and declined visits, and process reassigned and rescheduled requests to ensure timely completion.
• Review patient schedules and approve schedule changes to ensure clinical skills of assigned staff meet patient requirements.
• Follow up on orders as needed when medical records are unable to retrieve the unsigned order.
• Remain up to date on internal information announcements and ensure TCT policies and procedures, critical pathways, standards of care, and practice guidelines are met.
• Provide orientation and in‑service training to field and office staff to meet patient needs, particularly with documentation standards, track and document education appropriately.
• Assist the Branch Director and administrator during any survey, as directed.
• Attend and participate in staff meetings and in‑services.
• Attend and participate in community education functions.
• Address action items and rocks to ensure that TCT is able to accomplish important goals.
• Participate in administrative on‑call; support the on‑call nurse and provide software management related to processing intake and crucial workflow during off hours.
• Conduct continuous quality assessment and performance improvement activities, as assigned.
• Complete onsite supervisory visits, as assigned.
• Assist with day‑to‑day supervision of branch clinical operations.
• May assume a position of leadership when the branch director is out of the office; perform supervisory tasks such as evaluations and counseling, or make hiring and termination recommendations for branch and field staff as requested.
• Responsible for the referral intake and management process to ensure patients receive assessment visits scheduled and performed timely by TCT policy.
• Assist branch director with patient review meetings (case conference and IDT); address care decisions based on review.
• Review and approve patient care assessment coordination notes submitted by case managers and attach to episode detail report.
• Contact physicians to obtain orders for continued service provision or add‑on services as needed.
• Review and approve all patient information submitted by the licensed professional (LP).
• Review orders written by clinicians; approve or decline as appropriate.
• Follow up with licensed professional (LP) as necessary when editing and orders.
• Ensure all orders are complete, including frequency, and that any corrections are made by the licensed professional who wrote the order prior to approving the order; complete any follow‑up tasks as deemed necessary.
• Enter and approve all orders; route to medical records to be sent for physician signature.
• Ensure that there are existing orders for requested medical supplies.
• Enter detailed non‑admit information into patient record in coordination notes if no visit was made; ensure the branch director is informed to approve the non‑admission.
• Review and process all wound score deviations, documenting any action and follow‑up.
• Review and process vital sign alert reports; document follow‑up action and physician notification.
• Receive lab reports and assess for normality; fax lab report to the physician with signature indicating review.
• Scan both the reviewed labs and the fax confirmation page (showing it was sent to physician) to medical records for uploading into the patient chart.
• Initiate employee and patient infection reports as necessary.
• Complete review of evaluation documentation and plans of care (POC).
• Review the data submitted to ensure accuracy with the POC; follow up on any documentation that requires correction.
• Process POC and verify the correct start of care date.
• Review comprehensive assessments that cannot be processed due to licensed professional documentation deficiencies; follow up appropriately.
• Perform and maintain ongoing chart audits according to standard operating procedure.
• Assist with hospice item set data, as requested; review every error message and seek guidance from the branch director prior to locking.
• May perform all duties and visit expectations of a licensed professional as needed.
• May participate in on‑call rotation as needed.
• Any additional duties assigned by supervisor.

• Previous experience in Home Care Home Base (HCHB) is preferred.
• Advanced computer skills are preferred.
• Must be organized, detail oriented, and able to manage multiple projects simultaneously.
• Must be able to work independently with minimal supervision and possess the ability to communicate effectively, both orally and in writing.
• Must be a self‑starter with the ability to work effectively independently and as a team.
• Must possess a high standard of professional ethics.
• Must possess a passion for helping patients.
• Must have strong ability to maintain a professional and friendly demeanor in a high‑stress environment with a broad range of individuals and demonstrate a service‑oriented attitude.
• Must understand the issues related to the delivery of home health care and be able to problem‑solve effectively.
• Must comply with accepted professional standards and practices.
• Maintains the agency's mission, philosophy, and core values.
• Ensures compliance with agency policies and procedures regarding operations/processes, including but not limited to those regarding patient care, patient complaints, incidents, safety and emergency management.
• Ensures compliance with policies and procedures regarding infection prevention, control, standard precautions, and infection identification reporting.
• Always maintains patient confidentiality, including all HIPAA regulations.
• Attends QAPI and management meetings, as appropriate.

• Graduate of an accredited School of Nursing. Bachelors Degree in Nursing preferred.
• Two years as a Registered Nurse with at least one‑year management experience in a home care, hospice or equivalent environment required.
• Must be licensed as a Registered Nurse (RN) in the state where they currently practice, or in accordance with the board of nursing rules for nurse licensure compact for the state where they currently practice.
• Must pass a criminal background check and MVR check.
• Completed health statement acknowledging ability to perform the duties of the position.
• Valid state driver’s license.
• Must maintain automobile liability insurance as required by law.
• Current CPR card.
• TB testing per agency policy: 1‑ or 2‑step TB skin test within 12 months of hire and annual TB symptom screening thereafter.

• Full range of health insurance‑medical (BCBS with 3 medical plan options), dental & vision.
• Health Savings Account with employer contribution.
• Company‑sponsored life insurance.
• Supplemental life insurance.
• Short‑ and long‑term disability insurance.
• Accident & Critical Illness.
• Employee Assistant Program.
• Generous PTO (that increases with your tenure).
• 401(k) Retirement Plan with Employer Match.
• Mileage reimbursement.
• Continuing education opportunities.

Candidates selected for this position will transition to employment with The Care Team effective January1,2026.

Traditions Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination of any kind based on race, color, sexual orientation, national origin, disability, genetic information, pregnancy or any other legally protected characteristic.