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Medical Intake Coordinator Jobs in Indiana (NOW HIRING)

Trilogy Health Services, LLC

Central Intake Coordinator

IN · On-site

$17.25 - $23.50/hr

As our Central Intake Coordinator, you will make a difference by performing intake functions ... up med cost out and send to Divisional Vice President for approval as required. • Evaluates ...

LHH US

Patient Intake Coordinator

Carmel, IN · On-site

$16/hr

... network for a contract-to-hire Patient Intake Coordinator rolein the Carmel, IN area ... Previous medical insurance experience required. * Ability to communicate effectively. * Ability to ...

New

LHH US

Patient Intake Coordinator

Carmel, IN · On-site

$16/hr

... network for a contract-to-hire Patient Intake Coordinator rolein the Carmel, IN area ... Previous medical insurance experience required. * Ability to communicate effectively. * Ability to ...

New

UHS

Intake Coordinator- Behavioral Health

Richmond, IN · On-site

Responsibilities Intake Coordinator- RN/ Social Work- Behavioral Health Horizon health is seeking ... Excellent Medical, Dental, Vision, and Prescription Drug Plan * 401(K) with company match and ...

UHS

Intake Coordinator- Behavioral Health

Richmond, IN · On-site

Responsibilities Intake Coordinator- RN/ Social Work- Behavioral Health Horizon health is seeking ... Excellent Medical, Dental, Vision, and Prescription Drug Plan * 401(K) with company match and ...

IndyHumane

Pet Resource Center Coordinator

Indianapolis, IN · On-site

$17.25 - $23.50/hr

The Pet Resource Center Coordinator gathers and documents animal, medical, behavioral, microchip, and owner information; coordinates intake scheduling; and works with Medical, Enrichment, and other ...

INcompass Healthcare

Intake Specialist

Lawrenceburg, IN · On-site

$16.25 - $21.75/hr

Coordinates with clinical and administrative staff to facilitate timely access to services ... Medical, Dental, and Vision Insurance * Prescription Coverage * Company Paid Life , AD amp;D and ...

Ethan Crossing

Intake Assessor- Night

Indianapolis, IN · On-site

$55 - $70/hr

Multitude of medical plan options (Health Share & Vista Wellness), Dental, and Vision. * Investment ... of intake. You will: * Ensure Clinical Accuracy: Complete thorough, timely documentation in ...

Traditions Health LLC

Clinical Team Manager

Mishawaka, IN · On-site

$70 - $90/hr

... intake coordinator to receive and enter referrals from payors, physicians, facilities, and staff; clearly identify who obtained the referral. * Attach referral paperwork to medical record timely, as ...

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Medical Intake Coordinator information

See Indiana salary details

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How much do medical intake coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for medical intake coordinator in Indiana is $20.20, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.40 per hour, depending on experience, location, and employer.

What is a medical intake coordinator?

Medical Intake Coordinators are healthcare professionals responsible for gathering and verifying patient information before their appointments. They ensure that all necessary documentation, medical histories, and insurance details are collected and accurately recorded. Their role is critical in streamlining patient admissions, facilitating communication between patients and healthcare providers, and ensuring smooth workflow in medical offices or hospitals.

What are the key skills and qualifications needed to thrive as a medical intake coordinator, and why are they important?

To thrive as a Medical Intake Coordinator, you need a solid understanding of medical terminology, patient registration procedures, and healthcare privacy regulations, typically supported by a high school diploma or healthcare administration training. Familiarity with electronic health records (EHR) systems, scheduling software, and insurance verification tools is often required. Excellent organizational skills, attention to detail, and strong interpersonal communication are crucial soft skills for managing patient information and coordinating care. These competencies ensure accurate data collection, efficient patient flow, and positive patient experiences in a healthcare setting.

What are the main challenges medical intake coordinators face when managing patient information and appointments?

Medical Intake Coordinators often handle a high volume of patient information, which requires strong organizational skills and attention to detail. One common challenge is ensuring that all patient records are accurately documented and maintained while managing multiple calls and appointment requests simultaneously. Coordinators also need to navigate sensitive situations with empathy, as patients may be anxious or upset. Effective communication and the ability to quickly prioritize tasks are essential for success in this dynamic role.

What is the difference between Medical Intake Coordinator vs Medical Receptionist?

AspectMedical Intake CoordinatorMedical Receptionist
CredentialsHigh school diploma; certification in medical office administration often preferredHigh school diploma or equivalent; on-the-job training common
Work EnvironmentClinics, hospitals, healthcare offices; handles patient intake and data collectionFront desk of healthcare facilities; manages patient check-in and scheduling
Job FocusGathering patient medical history, verifying insurance, preparing recordsGreeting patients, answering phones, scheduling appointments

The Medical Intake Coordinator and Medical Receptionist roles both operate in healthcare settings, but the Intake Coordinator focuses more on patient data collection and insurance verification, while the Receptionist handles front desk duties like greeting patients and scheduling. Both roles require strong communication skills and familiarity with medical office procedures, but the Intake Coordinator typically has more specialized responsibilities related to patient information management.

Is a medical intake coordinator job stressful?

A medical intake coordinator job can be stressful due to managing multiple patient appointments, ensuring accurate data entry, and handling sensitive information under time constraints. The role requires strong organizational skills and attention to detail, but stress levels vary depending on the work environment and workload.

What cities in Indiana are hiring for Medical Intake Coordinator jobs?

Cities in Indiana with the most Medical Intake Coordinator job openings:

Medical Intake Coordinator jobs near you
Infographic showing various Medical Intake Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 16% Part Time, and 6% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $42,021 per year, or $20.2 per hour.

Central Intake Coordinator

Trilogy Health Services, LLC

IN • On-site

$17.25 - $23.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 23 days ago

Key responsibilities

  • Monitor hospital portals for new referrals and confirm receipt in the portal.

  • Coordinate the initial intake and clinical assessment of referrals, and work referrals to appropriate status categories.

  • Send referrals for benefit verification, document all received referrals, and utilize portals to update referral status.

Job description

JOIN TEAM TRILOGY
Weekly pay, health and dental after your first month, student loan repayment, a competitive 401(k) match, and more! Make a living while you make a difference at Trilogy Health Services - a senior living provider with the continuous goal of being the Best Healthcare Company in The Midwest.
POSITION OVERVIEW
Job Summary:
As our Central Intake Coordinator, you will make a difference by performing intake functions including clinical and financial review of all referrals as designated by hospital assignment, which includes submitting insurance benefit verifications and prior authorizations. Additionally, in this role you will approve or escalate referrals based on clinical or financial capabilities of each campus. You will collaborate with multiple referral sources including hospital systems, case managers and individual facility leadership team at a minimum.
Roles and Responsibilities:
• Monitor hospital portals for new referrals, confirms receipt of referral in portal.
• Coordinate the initial intake and clinical assessment of each referral received, and work referrals to green, yellow, or red-light status.
• Communicate received referrals with corresponding hospital liaison for further follow up.
• Send all received referrals for benefit verification.
• Document all received referrals in the Customer Relationship Management software.
• Utilize portals for documentation of status of each referral (accepted, denied, considering).
• Escalate clinical yellow light referrals to campus clinical support for clinical determination.
• For referrals not Medicare A primary, work up med cost out and send to Divisional Vice President for approval as required.
• Evaluates referral to be assigned to the appropriate campuses based on payer source and bed availability.
• Supports sales throughout initial referral process.
• Other duties as assigned.
Qualifications:
• Education: Associate Degree
• Experience: 3-5 years
Physical Requirements:
Sitting, standing, bending, reaching, stretching, stooping, walking, and moving intermittently during working hours. Must be able to lift at least 50lbs. Must be able to maintain verbal and written communication with co-workers, supervisors, residents, family members, visitors, vendors, and all business associates outside of the health campus.
LOCATION
US-IN-Indianapolis
Central South Division
Indianapolis
IN
BENEFITS
• Competitive salaries and weekly pay
• 401(k) Company Match
• Mental Health Support Program
• Student Loan Repayment and Tuition Reimbursement
• Health, vision, dental & life insurance kick in on the first of the month after your start date
• First time homebuyers' program
• HSA/FSA
• And so much more!
LIFE AT TRILOGY
Whether you're looking for a new chapter, a change of pace, or a helping hand, Trilogy is committed to being the best place that you've ever belonged.
Six months of training, orientation and fun!
We believe in setting our employees up for success. That's why your first six months are referred to as your "blue-badge" period - a time where you are encouraged to ask questions, ask for help when needed, and familiarize yourself with the company culture. Even when your blue badge period ends, you can rest assured that the Trilogy team will always have your back.
ABOUT TRILOGY HEALTH SERVICES
As one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work, Trilogy is proud to be an equal opportunity employer committed to helping you reach your full potential and to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other protected characteristic as outlined by federal, state or local laws.
FOR THIS TYPE OF EMPLOYMENT STATE LAW REQUIRES A CRIMINAL RECORD CHECK AS A CONDITION OF EMPLOYMENT.

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