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Medical Data Entry Associate Jobs in Maine (NOW HIRING)

ssollc

Administrative Support Specialist

Augusta, ME · Hybrid

$27/hr

Perform accurate data entry, scanning, indexing, filing, photocopying, and records management ... Associate Degree in a related field and one (1) to three (3) years of relevant experience; or * An ...

Adecco

Production Associates

Biddeford, ME · On-site

$18 - $22.50/hr

Complete accurate production documentation and data entry * Maintain a clean, safe, and organized ... for our associates include medical, dental, vision, life insurance, short-term disability ...

Adecco

Production Associates

Biddeford, ME

$18 - $22.50/hr

Complete accurate production documentation and data entry * Maintain a clean, safe, and organized ... for our associates include medical, dental, vision, life insurance, short-term disability ...

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Medical Data Entry Associate information

What is a medical data entry associate?

Medical Data Entry Associates are professionals responsible for accurately entering, updating, and managing medical information in electronic health records (EHR) or other healthcare databases. They ensure patient data such as medical histories, test results, and treatment records are recorded correctly and securely. This role requires attention to detail, familiarity with medical terminology, and adherence to privacy laws like HIPAA. Medical Data Entry Associates help healthcare providers maintain organized and accurate records, which are vital for patient care and administrative purposes.

What are the key skills and qualifications needed to thrive as a medical data entry associate?

To thrive as a Medical Data Entry Associate, you need attention to detail, strong typing skills, and familiarity with medical terminology, typically supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems, medical billing software, and data management tools is commonly required. Excellent organizational skills, discretion, and effective communication are important soft skills that help maintain accuracy and confidentiality. These skills ensure that medical records are accurate, secure, and accessible, which is critical for effective patient care and compliance with healthcare regulations.

What are some common challenges faced by medical data entry associates, and how can they be managed?

Medical Data Entry Associates often encounter challenges such as maintaining accuracy while processing large volumes of sensitive patient data and adhering to strict confidentiality standards. Managing frequent changes in medical terminology or electronic health record (EHR) systems can also be demanding. Staying organized, following standardized protocols, and regularly participating in training sessions help associates keep up with industry changes and reduce errors. Collaborating closely with healthcare professionals and IT staff is also key to ensuring data integrity and compliance.

What is the difference between Medical Data Entry Associate vs Medical Records Clerk?

AspectMedical Data Entry AssociateMedical Records Clerk
CredentialsHigh school diploma; familiarity with EHR systemsHigh school diploma; knowledge of medical recordkeeping
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, hospitals, clinics
Job FocusAccurate data entry of patient info into electronic systemsOrganizing, filing, and retrieving patient records
Common TasksInputting data, verifying info, updating recordsManaging paper/electronic files, ensuring record accuracy

The Medical Data Entry Associate primarily focuses on entering and updating patient information within electronic health records, emphasizing data accuracy and system familiarity. In contrast, the Medical Records Clerk manages physical and electronic patient files, ensuring proper organization and retrieval. Both roles are essential in healthcare data management but differ in their specific responsibilities and work environments.

What are the most commonly searched types of Medical Data Entry jobs in Maine?

The most popular types of Medical Data Entry jobs in Maine are:

Medical Data Entry Associate jobs near you
Infographic showing various Medical Data Entry Associate job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Medical Assistant - Pulmonary Associates

York Hospital

York, ME • On-site

$17.50 - $22.50/hr

Full-time

Re-posted 9 days ago

York Hospital (Maine) rating

7.5

Company rating: 7.5 out of 10

Based on 27 frontline employees who took The Breakroom Quiz

Job description

At York Hospital, we're more than a hospital. We are a team of providers, clinicians and staff members offering expertise within a Hospital setting, our community sites, and physician practices located throughout Southern Maine and the NH seacoast. Our caregivers' commitment is to make a positive difference in the lives of one another, our patients and our community by instilling our vision of Loving Kindness for all.
Essential Duties and Responsibilities
  • Assist care according to YH protocols and procedures, demonstrate clinical competence in office specific procedural skills, treatments, patient/caregiver education, and acts as patient advocate in the delivery and coordination of patient care.
  • Perform initial patient intake inclusive of rooming patients, obtain/review patient personal/medical/ medication/allergy history, collection of vital signs, height/weight, complete health screening tools and complete documentation/record keeping.
  • Perform various data entry and information retrieval tasks using computerized patient record systems. Sort, file, forward, and scan information into electronic record systems as directed.
  • Follow-up on test results by checking for outstanding results, routing to provider for review and following up with patients as directed by provider and as appropriate schedule further appointments, referrals or consultations, fill out/send prescriptions as authorized by provider etc.
  • Practice specific competencies which may include: perform basic lab work; draw specimens and process or send to lab per office protocols, prepare other lab specimens such as cultures, UA, pap smears, for lab pick up; provide minor procedural assists and perform point of care tests as directed by provider: EKG, strep screens, HgA1C, etc.
  • Administer immunization/medications per provider direction and manage vaccine supply.
  • Assist with patient registry management, participating in patient reminder processes and health promotion efforts, as well as pre-visit planning and chart prep.
  • Provide optimal customer service a member of the care team in person, by phone, or other practice-supported patient messaging system acting as a liaison between the patient and practice team to provide exceptional patient experiences.
  • Organize exam rooms, set up for procedures, do general cleaning and office upkeep, assist with quality monitoring/record keeping/inventory of equipment/supplies.
  • Ability to organize and multitask as a forward-thinker, and remain calm and personable in a fast-paced medical office setting
  • Provide efficient and effective care working with Providers during clinical sessions, as a reliable, flexible, and dependable team member. Demonstrate a willingness to learn and adapt to the dynamics of a constantly changing health care environment.
  • Collaborate with other health care providers, physicians, Practice Manager, clinical staff, and support staff regarding practice and patient needs.

Qualifications:
Graduate of an approved/certified Medical Assistant Training Program will consider previous years of experience in a Medical Assistant role or other Allied Health credentials. Maintains and demonstrates competency in BLS (Basic Life Support for the Healthcare Provider) with a current certification (or to obtain within preliminary employment period), infections control, safety and all practice specific required skill review. CNA's welcome to apply.
Education/Experience:
Associate's degree or higher education preferred, high school diploma or GED also accepted. Two or more years related experience and/or training in the practice setting preferred; or equivalent combination of education and experience.
York Hospital is an Equal Opportunity Employer.

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