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Medical Admin Assistant Jobs in Wisconsin (NOW HIRING)

Illuminus

Medication Admin Assistant (TMA)

Blue River, WI

$19.50 - $25.50/hr

The Medication Administration Assistant, under the direction and supervision of a Registered Nurse, prepares, administers and records medications as directed and per policy. ESSENTIAL JOB FUNCTIONS:

Illuminus

Medication Admin Assistant (TMA)

Blue River, WI · On-site

$19.50 - $25.50/hr

The Medication Administration Assistant, under the direction and supervision of a Registered Nurse, prepares, administers and records medications as directed and per policy. ESSENTIAL JOB FUNCTIONS:

Illuminus

Medication Admin Assistant (TMA)

Blue River, WI · On-site

$19.50 - $25.50/hr

The Medication Administration Assistant, under the direction and supervision of a Registered Nurse, prepares, administers and records medications as directed and per policy. ESSENTIAL JOB FUNCTIONS:

Christiana Care Health System

Medication Aide

Osceola, WI · On-site

$20 - $27/hr

... $20.00-$27.00 per hour depending on years of experience. Shift differential for PM Shift: $3 per hour. Med Aide differential: $2 per hour. Required Licenses & Certifications: * Med Admin CBRF

Wolter, Inc.

SERVICE ADMINISTR ASSISTANT

West Bend, WI · On-site

$14.50 - $19.50/hr

We are actively seeking a dynamic Service Admin Assistant to join our growing team. Wolter, Inc ... Medical, Dental, and Vision Insurance * 401(k) Plan with company match * Life Insurance * Short ...

New

Wolter, Inc.

SERVICE ADMINISTR ASSISTANT

West Bend, WI · On-site

$15.25 - $20.25/hr

We are actively seeking a dynamic Service Admin Assistant to join our growing team. Wolter, Inc ... Medical, Dental, and Vision Insurance * 401(k) Plan with company match * Life Insurance * Short ...

New

TeemaGroup

Medical Assistant

Green Bay, WI

$27 - $28/hr

The Medical Assistant (MA) provides clinical and administrative support services within a ... Administer medications and treatments as permitted by state regulations and facility policies.

New

TEEMA Group

Medical Assistant

Oshkosh, WI · On-site

$24 - $26/hr

Medical Assistant (MA) - Full-Time | Monday-Friday | Correctional Healthcare Location: Wisconsin ... Administer medications and treatments as permitted by state regulations. * Maintain accurate ...

TEEMA Group

Medical Assistant

Oshkosh, WI · On-site

$24 - $26/hr

Medical Assistant (MA) - Full-Time | Monday-Friday | Correctional Healthcare Location: Wisconsin ... Administer medications and treatments as permitted by state regulations. * Maintain accurate ...

W3Global Inc.

Medical Assistant

Milwaukee, WI

$21 - $25/hr

Medical Assistant (Bilingual - Spanish) Location : Milwaukee, WI Type : Full-Time, On-Site Overview ... Prepare and administer medications as directed; obtain clinical photos and take precise ...

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Medical Admin Assistant information

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How much do medical admin assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for medical admin assistant in Wisconsin is $21.57, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $23.56 per hour, depending on experience, location, and employer.

What is a medical admin assistant?

Medical admin assistants, also known as medical administrative assistants or medical office assistants, are professionals who support healthcare facilities by handling administrative tasks. Their responsibilities typically include scheduling appointments, maintaining patient records, processing insurance forms, and managing front desk operations. They play a vital role in ensuring that medical offices run smoothly, allowing healthcare providers to focus on patient care. Medical admin assistants often interact with patients, healthcare staff, and insurance companies, requiring strong communication and organizational skills.

What are the key skills and qualifications needed to thrive as a medical admin assistant?

To thrive as a Medical Admin Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, often supplemented by medical administrative training. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance billing platforms is typically required. Excellent communication, multitasking, and customer service skills help you interact effectively with patients and healthcare staff. These abilities ensure smooth office operations, accurate record-keeping, and a positive patient experience.

What are some common challenges medical admin assistants face when managing patient records and appointments?

Medical Admin Assistants often encounter challenges such as handling a high volume of patient data, ensuring accuracy in scheduling, and maintaining strict confidentiality in accordance with HIPAA regulations. Balancing multiple tasks—like answering phones, coordinating with healthcare providers, and updating electronic health records—requires strong organizational skills and attention to detail. Adapting to new medical software and staying updated on privacy protocols are also regular aspects of the role, but these challenges help develop valuable skills in a fast-paced healthcare environment.

What is the difference between Medical Admin Assistant vs Medical Receptionist?

AspectMedical Admin AssistantMedical Receptionist
CredentialsHigh school diploma; certification preferredHigh school diploma; certification less common
Work EnvironmentClinics, hospitals, healthcare officesFront desk, patient check-in areas
Job ResponsibilitiesScheduling, billing, record managementGreeting patients, answering calls, appointment scheduling

While both roles support healthcare operations, Medical Admin Assistants handle administrative tasks like billing and record management, whereas Medical Receptionists focus on patient interaction and front desk duties. Both positions are essential in healthcare settings and often overlap, but their primary responsibilities differ.

Can a medical admin assistant work from home?

Medical admin assistants can sometimes work from home, especially in roles that involve scheduling, data entry, and communication via phone or email. However, many positions require on-site presence for tasks like document management, patient interactions, or using specific medical software. The availability of remote work depends on the employer and the specific responsibilities of the role.

What are the most commonly searched types of Medical Admin jobs in Wisconsin?

The most popular types of Medical Admin jobs in Wisconsin are:

What are popular job titles related to Medical Admin Assistant jobs in Wisconsin?

For Medical Admin Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Medical Admin Assistant jobs in Wisconsin look for?

The top searched job categories for Medical Admin Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Medical Admin Assistant jobs?

Cities in Wisconsin with the most Medical Admin Assistant job openings:

Medical Admin Assistant jobs near you
Infographic showing various Medical Admin Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $44,876 per year, or $21.6 per hour.

Medication Admin Assistant (TMA)

Illuminus

Blue River, WI

$19.50 - $25.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 29 days ago

Job description

Description

Auburn Homes and Services of Chaska, an Illuminus Community, offers assisted living, memory support, and short-term rehabilitation and long-term skilled nursing care to older adults. Auburn Homes and Services has provided care in Carver County since 1928, and strives to empower residents to live with purpose and passion. 


The Medication Administration Assistant, under the direction and supervision of a Registered Nurse, prepares, administers and records medications as directed and per policy.


ESSENTIAL JOB FUNCTIONS:

  • Maintains and actively promotes effective communication with all individuals.
  • Maintains a positive image of the entity in the community keeping in alignment with our mission, vision, and values.
  • Responsible for on-call services, as assigned.
  • Administers medications as prescribed and per healthcare policy.
  • Performs all necessary related functions, such as blood pressure checks and pulses in conjunction with the medication pass as needed.
  • Communicates changes in a resident's condition to the nurse immediately and accurately.
  • Successfully completes required educational units annually.
  • Attends training sessions, staff meeting and in-services to stay current with information regarding drug therapies and healthcare processes.
  • Performs other duties, as assigned.

Requirements

  • Commitment to quality outcomes and services for all individuals.
  • Ability to relate well to all individuals.
  • Ability to maintain and protect the confidentiality of information.
  • Ability to exercise independent judgment and make sound decisions.
  • Ability to adapt to change.


EXPERIENCE AND TRAINING:

  • Minimum age of 18 years old is required.
  • High school graduate or high school equivalency diploma.
  • Successful completion and certification of the State of Minnesota approved Mediation Administration Assistant training program.
  • Be current on the State of Minnesota nurse aide directory.
  • Be current on the federal nurse aid directory.
  • Current CPR Certification and ability to maintain.
  • A Licensed Practical Nurse may be employed as a Medication Administration Assistant when successfully completing the required educational units annually and maintaining licensure with the State of Minnesota.

Benefits:

  • 401(k) Retirement Plan with matching
  • Insurance: Health (HSA), Dental, Vision, Life, Disability insurance
  • Flexible schedule
  • Paid time off


Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, and management support and consulting.


The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all.

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