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Matrix Administrative Assistant Jobs (NOW HIRING)

Matrix

Administrative Assistant/Receptionist

Pittsburgh, PA · On-site

$15.50 - $19.50/hr

Description Job Summary The Administrative Assistant/Receptionist is responsible for performing ... Follow us at Matrix PDM Engineering and Matrix Service Company to view all of our open positions ...

Tenet Health

Administrative Assistant

West Palm Beach, FL

$17.50 - $23.50/hr

The Administrative Assistant is primarily responsible for office and surgical scheduling and ... Willingness to be flexible and adaptable in a complex, matrix environment #LI-JK1 * Serves as the ...

Tenet Health

Administrative Assistant

West Palm Beach, FL

$17.50 - $23.50/hr

The Administrative Assistant is primarily responsible for office and surgical scheduling and ... Willingness to be flexible and adaptable in a complex, matrix environment #LI-JK1 * Serves as the ...

Tenet Health

Administrative Assistant

West Palm Beach, FL · On-site

$17.50 - $23.50/hr

The Administrative Assistant is primarily responsible for office and surgical scheduling and ... Willingness to be flexible and adaptable in a complex, matrix environment #LI-JK1 About Us Embark ...

VIVA USA INC

Administrative Assistant

Charleston, SC · On-site

$17 - $22/hr

Perform a wide variety of administrative duties under limited supervision, utilizing knowledge of ... Process credit/debit memos, write-offs per authority matrix, and adjustments; document approvals ...

RK&K

Right of Way Administrative Assistant

Wilmington, DE · Hybrid

$17.50 - $23.50/hr

Manage client lease and license agreements by maintaining shared drive, matrix and billing * Assist ... * 3-5 years of administrative experience * High School diploma or equivalent * Proficient ...

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How much do matrix administrative assistant jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for matrix administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are Matrix Administrative Assistants?

Matrix Administrative Assistants are professionals who provide support to teams and managers working within a matrix organizational structure. In a matrix organization, employees may report to multiple supervisors or work across different departments, so these assistants help coordinate schedules, manage communications, and ensure smooth workflow between various teams. They often handle administrative duties such as organizing meetings, preparing reports, and maintaining records, all while navigating the complexities of multiple reporting lines. Their role is critical in facilitating collaboration and keeping projects on track in dynamic, cross-functional environments.

What are the key skills and qualifications needed to thrive as a Matrix Administrative Assistant, and why are they important?

To thrive as a Matrix Administrative Assistant, you need strong organizational skills, multitasking ability, and a background in office administration, often supported by an associate degree or equivalent experience. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent interpersonal communication, adaptability, and problem-solving skills help you efficiently support multiple managers or teams in a matrix organizational structure. These skills ensure smooth coordination, effective information flow, and productivity across complex reporting lines.

How does a Matrix Administrative Assistant typically manage priorities when supporting multiple managers or departments?

As a Matrix Administrative Assistant, you will often support several managers or teams simultaneously, each with their own priorities and deadlines. Effective time management, clear communication, and proactive organization are essential to navigate these competing demands. Many Matrix Administrative Assistants use shared calendars, task management tools, and regular check-ins with stakeholders to ensure expectations are aligned and urgent tasks are addressed promptly. This dynamic environment offers valuable experience in multitasking and cross-functional collaboration, which can open doors to more senior administrative or project coordination roles.

What is the difference between Matrix Administrative Assistant vs Office Coordinator?

AspectMatrix Administrative AssistantOffice Coordinator
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentCorporate offices, government agencies, large organizationsCorporate offices, educational institutions, healthcare facilities
Employer & Industry UsageUsed across various industries for administrative supportCommon in service industries, education, healthcare
Job FocusHandling administrative tasks, scheduling, correspondenceOverseeing office operations, coordinating staff, managing supplies

The Matrix Administrative Assistant and Office Coordinator roles share similar credentials and work environments but differ in focus. The Matrix Administrative Assistant primarily handles administrative support tasks, while the Office Coordinator oversees broader office operations and staff coordination.

Infographic showing various Matrix Administrative Assistant job openings in the United States as of May 2026, with employment types broken down into 18% As Needed, 46% Full Time, 9% Temporary, and 27% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant/Receptionist

Matrix

Pittsburgh, PA • On-site

$15.50 - $19.50/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Description Job Summary

The Administrative Assistant/Receptionist is responsible for performing various administrative activities in support of office staff, including copying, mailing, collecting and reviewing complex and/or confidential data and preparing reports and other meeting materials. The successful candidate must be able to work well under deadlines and maintain confidentiality at all times.

Essential Functions
  • Actively support the Company's commitment to safety and its "Core Values."
  • Represent the Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics."
  • Schedule and coordinate meetings, appointments, including ordering food for lunch and Company Meetings. Support staff in preparing for client and vendor meetings.
  • Maintain office supplies and facilitate maintenance of office equipment including cleaning, maintenance, and repairs. Order and maintain adequate inventory of both office supplies and break room items coffee, etc.
  • Receive and distribute mail, documents, packages, and courier deliveries, as well as prepare outgoing mail including FedEx/UPS packages.
  • Receptionist duties as needed, greeting visitors and referring them to appropriate staff members. Answer phone, screen and route calls, and take messages when appropriate.
  • Maintain common areas, keeping them clean and free from clutter.
  • Assist HR with new hires with needed information, such as manuals, building cards, phone/voicemail information, etc.
  • Assist staff requests such as document creation and file maintenance.
  • Update employee birthday and anniversary lists, etc.
  • Assist in coordinating office events.
  • Assist in typing, compiling, and formatting documents using Microsoft Office and Adobe Acrobat programs. Compile and create expense reports, when provided, for any Management Team members.
  • Assist Senior Management with overhead tasks.
  • Perform other duties as required or assigned.


Qualifications

  • 2+ years' general office/clerical experience; working knowledge of general office procedures.
  • Proficiency in using Microsoft Word, Excel, Outlook, and familiarity with databases.
  • Strong communication skills with ability to maintain confidentiality.
  • Strong detail orientation and organizational skills.
  • Ability to prioritize work and manage multiple projects and deadlines.
  • Ability to work well under pressure and keep a positive attitude.
  • Knowledge of filing and documentation control.
  • Professional demeanor, attitude and appearance.
  • Excellent organizational and time management skills; ability to work well with tight deadlines.

Follow us at Matrix PDM Engineering and Matrix Service Company to view all of our open positions and for the latest news about our operating companies and our teams.

Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, paid time off, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program, tuition reimbursement and adoption assistance. Some employees may also be eligible for a performance or safety bonus program.

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

EEO/M/F/Disability/Vets Employer

We are an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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